Best Online Proofing Software

Gauri Pawsey
GP
Researched and written by Gauri Pawsey

Online proofing software streamlines the process of collecting feedback. These tools help creative teams inform stakeholders about a project’s progress and manage the feedback received, from concept to completion.

Online proofing solutions are used by marketing teams, designers, creative teams, and freelancers. This enables internal and external stakeholders to view and collaborate on in-progress content and sign it off when it is deemed complete and ready to publish.

These tools allow users to customize workflows for different projects and apply their brand standards to the creative workflow, ensuring accountability and brand consistency. Online proofing software can also provide version history and comparison of projects. It also offers comment and discussion flows to ensure feedback is acknowledged and incorporated into the finished product.

Online proofing systems often integrate with authoring and publishing tools like design software, which enables users to upload in-progress content to be reviewed for feedback. Online proofing tools may also integrate with digital asset management software, project management software, or other content management software for import and export of project components.

To qualify for inclusion in the Online Proofing category, a product must:

Provide tools for highlighting, annotating, and leaving contextual feedback directly on creative assets such as images, documents, videos, websites, emails, design files, or more
Allow sign-in and proofreading access at different levels for external clients, coworkers, and managers
Enable users to create custom review routes for proofs to ensure sequential stakeholder review, set deadlines, and have automatic reminders and deadlines
Track design revisions and feedback threads for each project
Send automated notifications to collaborators to encourage timely feedback and approvals
Offer features that ensure brand compliance, including an audit trail of all review decisions, actions, and approvals to support compliance checks
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Featured Online Proofing Software At A Glance

Leader:
PageProof
PageProof
Highest Performer:
Hive
Hive
Easiest to Use:
PageProof
PageProof
Top Trending:
ReviewStudio
ReviewStudio
Show LessShow More
Highest Performer:
Hive
Hive
Easiest to Use:
PageProof
PageProof
Top Trending:
ReviewStudio
ReviewStudio

G2 takes pride in showing unbiased reviews on user satisfaction in our ratings and reports. We do not allow paid placements in any of our ratings, rankings, or reports. Learn about our scoring methodologies.

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33 Listings in Online Proofing Available
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PageProof
(387)4.8 out of 5
Entry Level Price:Free
1st Easiest To Use in Online Proofing software
OverviewPros and Cons
Product Description

PageProof is an online proofing and creative approval platform that helps marketing and creative teams review, collaborate on, and approve content efficiently and securely. It brings every file type,

Users: Graphic Designer, Marketing Manager · Industries: Marketing and Advertising, Graphic Design · Market Segment: 52% Small-Business, 38% Mid-Market
Pros and ConsUser Satisfaction
ProsEase of Use, Commenting Features, Proofing Tools, Team Collaboration, Efficiency
ConsMissing Features, Upload Issues, Document Handling, Software Instability, Approval Process
User SatisfactionSeller Details
PageProof features and usability ratings that predict user satisfaction
9.6
Has the product been a good partner in doing business?
Average: 9.4
9.6
Quality of Support
Average: 9.2
9.1
Ease of Admin
Average: 9.0
9.1
Ease of Use
Average: 9.0
Seller Details
Seller
PageProof
Year Founded
2014
HQ Location
Birkenhead, Auckland
Twitter
@teampageproof
268 Twitter followers
LinkedIn® Page
www.linkedin.com
38 employees on LinkedIn®
Wrike
(4,522)4.2 out of 5
Entry Level Price:Free
2nd Easiest To Use in Online Proofing software
OverviewPros and Cons
Product Description

Wrike is a comprehensive work management platform designed to help teams and organizations streamline their collaboration, project planning, and task execution. By centralizing all work-related activi

Users: Project Manager, Marketing Manager · Industries: Marketing and Advertising, Information Technology and Services · Market Segment: 43% Mid-Market, 35% Small-Business
User Sentiment

Reviewers appreciate Wrike's customizable workflows, intuitive interface, and AI features, which provide structured input points and distribute requests to corresponding teams. Reviewers mentioned that Wrike can be overwhelming for new users due to its numerous features, and some users have experienced issues with slow application performance and unresponsive customer support.

Pros and ConsUser Satisfaction
ProsProject Management, Team Collaboration, Task Management, Organization, Ease of Use
ConsLearning Curve, Not Intuitive, Missing Features, Limited Features, Complex Usability
User SatisfactionSeller Details
Wrike features and usability ratings that predict user satisfaction
8.5
Has the product been a good partner in doing business?
Average: 9.4
8.5
Quality of Support
Average: 9.2
8.3
Ease of Admin
Average: 9.0
7.9
Ease of Use
Average: 9.0
Seller Details
Seller
Wrike, Inc.
Company Website
Year Founded
2006
HQ Location
San Diego, CA
Twitter
@wrike
13,596 Twitter followers
LinkedIn® Page
www.linkedin.com
1,291 employees on LinkedIn®
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Lytho
(344)4.3 out of 5
Entry Level Price:Contact Us
3rd Easiest To Use in Online Proofing software
OverviewPros and Cons
Product Description

What is Lytho? Lytho is a creative operations solution specifically built for in-house marketing and creative teams who need to move faster, stay on brand, and scale content without the chaos. Unli

Users: Graphic Designer, Senior Graphic Designer · Industries: Marketing and Advertising, Higher Education · Market Segment: 51% Mid-Market, 22% Enterprise
User Sentiment

Reviewers frequently mention the platform's ease of use, seamless integration of functions, and the ability to streamline and enhance workflow efficiency. Reviewers experienced issues with the platform's notification system, search functionality, and some found the initial setup and navigation to be complex and unintuitive.

Pros and ConsUser Satisfaction
ProsEase of Use, Project Management, Team Collaboration, Organization, Efficiency
ConsMissing Features, Not Intuitive, Learning Curve, Adjustment Issues, Limited Customization
User SatisfactionSeller Details
Lytho features and usability ratings that predict user satisfaction
9.5
Has the product been a good partner in doing business?
Average: 9.4
9.2
Quality of Support
Average: 9.2
8.6
Ease of Admin
Average: 9.0
8.4
Ease of Use
Average: 9.0
Seller Details
Seller
Lytho
Company Website
Year Founded
1999
HQ Location
Morrisville, NC
LinkedIn® Page
www.linkedin.com
74 employees on LinkedIn®
OpenText Hightail
(685)4.2 out of 5
Entry Level Price:$15 user/month
11th Easiest To Use in Online Proofing software
OverviewUser Satisfaction
Product Description

OpenText Hightail is the essential creative collaboration application for marketing teams and their creative partners developing compelling visual creative content and looking to speed their time to m

Demographics
UsersOwner, Project Manager
IndustriesMarketing and Advertising, Entertainment
Market Segment51% Small-Business, 31% Mid-Market
User SatisfactionSeller Details
OpenText Hightail features and usability ratings that predict user satisfaction
8.7
Has the product been a good partner in doing business?
Average: 9.4
8.2
Quality of Support
Average: 9.2
8.5
Ease of Admin
Average: 9.0
8.8
Ease of Use
Average: 9.0
Seller Details
Seller
OpenText
Year Founded
1991
HQ Location
Waterloo, ON
Twitter
@OpenText
21,592 Twitter followers
LinkedIn® Page
www.linkedin.com
23,270 employees on LinkedIn®
Ownership
NASDAQ:OTEX
RoboHead
(94)4.3 out of 5
13th Easiest To Use in Online Proofing software
OverviewPros and Cons
Product Description

RoboHead is a project management software solution - designed for marketing and creative professionals - to help teams focus on their people, deadlines, and creative deliverables. RoboHead has everyt

Industries: Marketing and Advertising, Financial Services · Market Segment: 48% Mid-Market, 33% Enterprise
Pros and ConsUser Satisfaction
ProsEase of Use, Project Management, Customization, Customer Support, Team Collaboration
ConsLearning Curve, Task Management, App Functionality, Learning Difficulty, Missing Features
User SatisfactionSeller Details
RoboHead features and usability ratings that predict user satisfaction
9.3
Has the product been a good partner in doing business?
Average: 9.4
9.3
Quality of Support
Average: 9.2
8.4
Ease of Admin
Average: 9.0
8.2
Ease of Use
Average: 9.0
Seller Details
Seller
Aquent
Year Founded
1986
HQ Location
Boston, MA
Twitter
@Aquent
19,675 Twitter followers
LinkedIn® Page
www.linkedin.com
3,857 employees on LinkedIn®
Ziflow
(934)4.5 out of 5
Entry Level Price:Free
4th Easiest To Use in Online Proofing software
OverviewPros and Cons
Product Description

Ziflow is the online proofing platform built to streamline the review and approval of creative projects. Designed for marketing teams, creative agencies, and content-driven organizations, Ziflow centr

Users: Graphic Designer, Project Manager · Industries: Marketing and Advertising, Design · Market Segment: 49% Small-Business, 43% Mid-Market
Pros and ConsUser Satisfaction
ProsEase of Use, Asset Management, Commenting Features, Efficiency, Version Control
ConsLimited Options, Commenting Issues, Limited Access, Limited Usability, Not Intuitive
User SatisfactionSeller Details
Ziflow features and usability ratings that predict user satisfaction
9.2
Has the product been a good partner in doing business?
Average: 9.4
9.1
Quality of Support
Average: 9.2
8.8
Ease of Admin
Average: 9.0
8.9
Ease of Use
Average: 9.0
Seller Details
Seller
Ziflow
Company Website
Year Founded
2016
HQ Location
London
Twitter
@ziflow
471 Twitter followers
LinkedIn® Page
www.linkedin.com
104 employees on LinkedIn®
ReviewStudio
(155)4.7 out of 5
Entry Level Price:Free
7th Easiest To Use in Online Proofing software
OverviewPros and Cons
Product Description

ReviewStudio is a type of online proofing solution designed to help users streamline feedback and approval processes for their creative projects. This platform addresses the common challenges associat

Users: President, Owner · Industries: Marketing and Advertising, Architecture & Planning · Market Segment: 70% Small-Business, 22% Mid-Market
Pros and ConsUser Satisfaction
ProsEase of Use, Commenting Features, Version Control, Proofing Tools, Time-Saving
ConsNot Intuitive, Upload Issues, Commenting Issues, Missing Features, Poor Notifications
User SatisfactionSeller Details
ReviewStudio features and usability ratings that predict user satisfaction
9.3
Has the product been a good partner in doing business?
Average: 9.4
9.2
Quality of Support
Average: 9.2
8.9
Ease of Admin
Average: 9.0
8.9
Ease of Use
Average: 9.0
Seller Details
Seller
StoryTEQ
Company Website
Year Founded
2017
HQ Location
Amsterdam
Twitter
@storyteq
248 Twitter followers
LinkedIn® Page
www.linkedin.com
221 employees on LinkedIn®
Hive
(658)4.6 out of 5
Entry Level Price:Free
5th Easiest To Use in Online Proofing software
Deals
20% Off$4 per user/month
Deals
20% Off
$4 per user/month
OverviewPros and Cons
Product Description

We help teams move faster. Hive's best-in-class project management platform includes all of the tools you need and want -- and if not, we will build them for you. With flexible project views and endle

Users: Project Manager, Graphic Designer · Industries: Marketing and Advertising, Information Technology and Services · Market Segment: 62% Small-Business, 29% Mid-Market
User Sentiment

Users frequently mention Hive's ability to create multiple project views, its advanced digital features for business project visualization, its high integration capability with third-party tools, and its ease of use and implementation. Reviewers noted that Hive is not designed for real-time data processing or interactive queries, it lacks an option to add corresponding budget totals for tasks, and its notifications don't stay visible for long, making them easy to miss.

Pros and ConsUser Satisfaction
ProsProject Management, Ease of Use, Team Collaboration, Features, Organization
ConsMissing Features, Learning Curve, Limited Features, Not Intuitive, Complexity
User SatisfactionSeller Details
Hive features and usability ratings that predict user satisfaction
9.5
Has the product been a good partner in doing business?
Average: 9.4
9.3
Quality of Support
Average: 9.2
9.1
Ease of Admin
Average: 9.0
9.1
Ease of Use
Average: 9.0
Seller Details
Seller
Hive
Company Website
Year Founded
2016
HQ Location
New York, New York
Twitter
@hive
3,368 Twitter followers
LinkedIn® Page
www.linkedin.com
65 employees on LinkedIn®
Filestage
(242)4.6 out of 5
Entry Level Price:Free
8th Easiest To Use in Online Proofing software
View top Consulting Services for Filestage
OverviewPros and Cons
Product Description

Filestage is the online proofing software for brands and agencies. It replaces chaotic email feedback chains with a structured approval process. This ensures that all files are reviewed by the right p

Users: Project Manager · Industries: Marketing and Advertising, Animation · Market Segment: 59% Small-Business, 29% Mid-Market
Pros and ConsUser Satisfaction
ProsEase of Use, Communication Ease, Efficiency, Commenting Features, Intuitive
ConsLearning Curve, Not Intuitive, Training Required, Approval Process, Lack of Guidance
User SatisfactionSeller Details
Filestage features and usability ratings that predict user satisfaction
9.3
Has the product been a good partner in doing business?
Average: 9.4
9.2
Quality of Support
Average: 9.2
9.1
Ease of Admin
Average: 9.0
9.1
Ease of Use
Average: 9.0
Seller Details
Seller
Filestage
Year Founded
2015
HQ Location
Stuttgart, Baden-Wurttemberg
Twitter
@filestageIO
1,797 Twitter followers
LinkedIn® Page
www.linkedin.com
57 employees on LinkedIn®
StreamWork
(22)4.8 out of 5
Entry Level Price:Free
6th Easiest To Use in Online Proofing software
OverviewPros and Cons
Product Description

StreamWork is a powerful, enterprise-grade proofing and approval platform trusted by top marketing and creative teams to centralize feedback, streamline online proofing, and automate creative approval

Industries: Marketing and Advertising · Market Segment: 50% Mid-Market, 41% Small-Business
Pros and ConsUser Satisfaction
ProsEase of Use, Communication Ease, Time-Saving, Intuitive, Proofing Tools
ConsMissing Features, Organizational Issues, Poor Navigation, Approval Process, Complex User Interface
User SatisfactionSeller Details
StreamWork features and usability ratings that predict user satisfaction
9.6
Has the product been a good partner in doing business?
Average: 9.4
9.6
Quality of Support
Average: 9.2
8.5
Ease of Admin
Average: 9.0
9.5
Ease of Use
Average: 9.0
Seller Details
Seller
StreamWork
Company Website
Year Founded
2022
HQ Location
San Francisco, California
Twitter
@getstreamwork
33 Twitter followers
LinkedIn® Page
linkedin.com
5 employees on LinkedIn®
Approval Studio
(42)4.8 out of 5
Entry Level Price:$65.00
9th Easiest To Use in Online Proofing software
OverviewPros and Cons
Product Description

Approval Studio is an online proofing software that allows you to streamline your workflow and enable a fast and effective artwork approval process. Approval's studio features and integrations allow

Industries: Marketing and Advertising, Information Technology and Services · Market Segment: 74% Small-Business, 24% Mid-Market
Pros and ConsUser Satisfaction
ProsAutomation, Communication Ease, Ease of Use, Easy Integrations, Efficiency
ConsApproval Process, Integration Issues
User SatisfactionSeller Details
Approval Studio features and usability ratings that predict user satisfaction
9.3
Has the product been a good partner in doing business?
Average: 9.4
9.9
Quality of Support
Average: 9.2
9.0
Ease of Admin
Average: 9.0
9.4
Ease of Use
Average: 9.0
Seller Details
Seller
Approval Studio
Year Founded
2017
HQ Location
Wilmington, Delaware
Twitter
@ApprovalStudio
145 Twitter followers
LinkedIn® Page
www.linkedin.com
9 employees on LinkedIn®
IntelligenceBank
(325)4.4 out of 5
Entry Level Price:Starting at $567.00
12th Easiest To Use in Online Proofing software
OverviewPros and Cons
Product Description

IntelligenceBank empowers global marketing teams to go to market faster, maintain brand integrity across channels and achieve legal compliance with its digital asset management, online brand portal an

Users: Marketing Coordinator · Industries: Marketing and Advertising, Construction · Market Segment: 44% Mid-Market, 31% Small-Business
Pros and ConsUser Satisfaction
ProsEase of Use, Customizability, Easy Organization, Asset Organization, Customization
ConsNot Intuitive, Missing Features, Poor Usability, Filtering Issues, Folder Management
User SatisfactionSeller Details
IntelligenceBank features and usability ratings that predict user satisfaction
9.4
Has the product been a good partner in doing business?
Average: 9.4
9.4
Quality of Support
Average: 9.2
8.8
Ease of Admin
Average: 9.0
8.7
Ease of Use
Average: 9.0
Seller Details
Seller
IntelligenceBank
Company Website
Year Founded
2009
HQ Location
Melbourne, VIC
Twitter
@intellibank
348 Twitter followers
LinkedIn® Page
www.linkedin.com
92 employees on LinkedIn®
ArtworkFlow
(45)4.8 out of 5
Entry Level Price:Contact Us
10th Easiest To Use in Online Proofing software
OverviewPros and Cons
Product Description

Artwork Flow is an AI-powered label management and compliance platform for NPD, regulatory, and packaging teams. It helps fast-growing brands such as Vita Coco, HomeChef, and Trinchero Family Estates

Industries: Computer Software, Marketing and Advertising · Market Segment: 53% Small-Business, 31% Mid-Market
Pros and ConsUser Satisfaction
ProsEase of Use, Asset Management, Useful, Branding Management, Centralization
ConsFeature Limitations, Slow Performance, Slow Loading, Inadequate Reporting, Integration Issues
User SatisfactionSeller Details
ArtworkFlow features and usability ratings that predict user satisfaction
9.1
Has the product been a good partner in doing business?
Average: 9.4
9.8
Quality of Support
Average: 9.2
8.6
Ease of Admin
Average: 9.0
9.6
Ease of Use
Average: 9.0
Seller Details
Seller
ArtworkFlow
Year Founded
2019
HQ Location
New York, US
Twitter
@ArtworkFlowHQ
134 Twitter followers
LinkedIn® Page
www.linkedin.com
6 employees on LinkedIn®
QuickReviewer
(36)4.9 out of 5
Entry Level Price:Free
OverviewPros and Cons
Product Description

QuickReviewer turns every creative into a centralized project with built-in tools for detailed, fast feedback. Drop in videos, PDFs, websites, images, or 3D models and invite anyone (clients or team)

Industries: Information Technology and Services, Computer Software · Market Segment: 64% Small-Business, 25% Mid-Market
Pros and ConsUser Satisfaction
ProsCommunication, Ease of Use, Team Collaboration, Efficiency, Simple
ConsDocument Management, Integration Issues
User SatisfactionSeller Details
QuickReviewer features and usability ratings that predict user satisfaction
9.9
Has the product been a good partner in doing business?
Average: 9.4
9.2
Quality of Support
Average: 9.2
9.9
Ease of Admin
Average: 9.0
9.3
Ease of Use
Average: 9.0
Seller Details
Seller
Clavis Technologies
Year Founded
2011
HQ Location
Noida, Uttar Pradesh
Twitter
@Clavistechno
102 Twitter followers
LinkedIn® Page
www.linkedin.com
119 employees on LinkedIn®
KROCK.io
(14)4.8 out of 5
Entry Level Price:$14.00
OverviewPros and Cons
Product Description

Krock.io is a media review and collaboration platform built for creative teams working on video, animation, design, and marketing projects. It simplifies the entire feedback loop—from initial concepts

Market Segment: 71% Small-Business, 21% Mid-Market
Pros and ConsUser Satisfaction
ProsCommunication Ease, Easy Sharing, Time-Saving, Commenting Features, Ease of Use
ConsSlow Performance, Limited Customization, Limited Features, Mobile App Issues, Mobile Compatibility
User SatisfactionSeller Details
KROCK.io features and usability ratings that predict user satisfaction
10.0
Has the product been a good partner in doing business?
Average: 9.4
9.6
Quality of Support
Average: 9.2
10.0
Ease of Admin
Average: 9.0
9.7
Ease of Use
Average: 9.0
Seller Details
Seller
Krock
Year Founded
2020
HQ Location
Tallinn, EE
Twitter
@KrockIo
258 Twitter followers
LinkedIn® Page
www.linkedin.com
3 employees on LinkedIn®
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