Best Team Collaboration Software

Team collaboration software aims to facilitate communication between team members by providing a convenient, informal space to directly message one another, talk as a group, and share relevant content. Team collaboration tools are intended to be the go-to for users to quickly address questions, check their tasks, and access shared knowledge and files.

Team collaboration software is varied, and solutions cherry-pick from an array of features and functionality. However, all of them are characterized by their ability to give teams a freeform workspace to communicate and collaborate. Solutions aim to be as user-friendly and intuitive as possible to ensure a high adoption rate.

Team collaboration software is often implemented alongside project management software or task management software. Integrations with the aforementioned systems provide a seamless pipeline for projects and tasks to be discussed and completed. However, many team collaboration solutions can also be categorized as project management or task management tools themselves, depending on the functionality they provide. Some of these overlapping features include task creation, check-in functions, and workflows.

Connecting a whole company sounds like an incredibly taxing and expensive endeavor. However, team collaboration tools provide that exact solution with the added benefit of a low implementation cost. Team collaboration tools enable a business to connect their entire team from top to bottom by providing channels for communication at both the individual and team levels. For teams with multiple offices or remote employees, team collaboration software also ensures everyone is involved, engaged, and connected.

Sending an email can be unnecessary for minor inquiries or updates. Team collaboration software provides a less formal (and more responsive) space for conversation between employees. Many team collaboration tools also offer a corresponding mobile app, enabling employees to rapidly communicate on the go or without leaving a work-oriented channel.

Team collaboration software cuts out a lot of the back-and-forth communication that bogs down productivity by allowing users to communicate directly within the document or content, without resorting to slower methods of communication like email. This expedites the response time and consequently speeds up overall work processes.

Companies save both physical and virtual space with team collaboration software. With content contained in a shared cloud, users don’t need to store documents in bulky file cabinets or on personal computers. Users can set up a folder structure to ensure everything has a place.

Teams and companies of all sizes find team collaboration tools useful. Team collaboration software exists to help any sized group of contributors work together virtually toward a common goal. It offers a—usually cloud-based—platform that users can access anytime in any internet-enabled location to include their voices in the conversation.

This software has been used by companies and teams boasting varying demographics. In some instances, it serves teams of 30,000 employees situated in various parts of the globe. In other cases, it’s utilized by a husband and wife team who work together as freelance designers.

International teams benefit from this software by staying up to speed with assignments on a global level. The cloud-based design means that anyone who has been permitted to edit or view a file can do so from any location, so long as they have internet access and a secure login. Files are stored in a centralized repository as opposed to chaotically dispersed among individual servers.