When I Work Features
What are the features of When I Work?
Platform
- Performance and Reliability
- Mobile User Support
Time Tracking
- Ease of Completing Timesheets
- Tracking Time to Project/Task
Mobile Time Tracking
- Time Tracking
Administration
- Workflow
- Automated Reminders
- User, Role, and Access Management
Workforce Management Platform Features
- Labor Forecasting
- Shift Scheduling
- Time & Attendance Tracking
- Absence & Leave Management
- Self-Service Capabilities
- Mobile Shift Scheduling
- Team Communication
Top Rated When I Work Alternatives
Technology Glossary Features
View definitions of the features and discover new technology terms.
When I Work Categories on G2
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Platform
Customization | As reported in 49 When I Work reviews. Allows administrators to customize to accommodate their unique processes. Includes ability to create custom objects, fields, rules, calculations, and views. | 79% (Based on 49 reviews) | |
Integration APIs | As reported in 13 When I Work reviews. Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc with other software applications. | 72% (Based on 13 reviews) | |
Internationalization | As reported in 30 When I Work reviews. Enables users to view and transact business with the same content in multiple languages and currencies. | 82% (Based on 30 reviews) | |
User, Role, and Access Management | Grant access to select data, features, objects, etc. based on the users, user role, groups, etc. 54 reviewers of When I Work have provided feedback on this feature. | 85% (Based on 54 reviews) | |
Performance | As reported in 55 When I Work reviews. Is consistently available (uptime) and allows users to complete tasks reliably. | 89% (Based on 55 reviews) | |
Mobility | As reported in 54 When I Work reviews. Is accessible from a mobile device and by users on the go. | 85% (Based on 54 reviews) | |
Reporting | Provides analytics tools that reveal important business metrics and track progress. 39 reviewers of When I Work have provided feedback on this feature. | 79% (Based on 39 reviews) | |
Dashboards | Has a centralized dashboard for users to interact with. This feature was mentioned in 54 When I Work reviews. | 85% (Based on 54 reviews) | |
Reporting | As reported in 50 When I Work reviews. Access pre-built and custom reports and dashboards. | 85% (Based on 50 reviews) | |
APIs / Integration | As reported in 40 When I Work reviews. Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc. with other software applications. | 86% (Based on 40 reviews) | |
Internationalization | Based on 42 When I Work reviews. Enables users to view and transact business with the same content in multiple languages and currencies. | 87% (Based on 42 reviews) | |
Performance and Reliability | Based on 72 When I Work reviews. Software is consistently available (uptime) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took. | 89% (Based on 72 reviews) | |
Mobile User Support | As reported in 67 When I Work reviews. Allows software to be easily used on multiple mobile devices include phone and tablet devices. | 90% (Based on 67 reviews) | |
Offline | Provides users ability to create and access expense reports/timesheets while not connected to internet. 44 reviewers of When I Work have provided feedback on this feature. | 79% (Based on 44 reviews) |
Time Tracking
Ease of Completing Timesheets | Based on 75 When I Work reviews. Timesheet entry takes little time and is intuitive for new users | 90% (Based on 75 reviews) | |
Tracking Time to Project/Task | Users can easily track time based on task or activity and assign to projects 64 reviewers of When I Work have provided feedback on this feature. | 88% (Based on 64 reviews) | |
Billable Time Rate Management | Allows users and administrators to adjust rates based on user, role, task, project assignments, etc. 49 reviewers of When I Work have provided feedback on this feature. | 92% (Based on 49 reviews) |
Client Invoicing
Invoice Creation and Delivery | Based on 28 When I Work reviews. Ability to create and send printable or electronic invoices. Includes standard invoice style library that can be customized/branded. | 83% (Based on 28 reviews) | |
Electronic Payments | Accepts electronic payments from clients This feature was mentioned in 28 When I Work reviews. | 85% (Based on 28 reviews) | |
Project Accounting / Revenue Recognition | Based on 31 When I Work reviews. Provides adequate reporting and/or can integrate to AP systems to recognize revenue appropriately | 82% (Based on 31 reviews) |
Mobile Time Tracking
Time Tracking | Allows users to track and enter time spent on project tasks from mobile device. 70 reviewers of When I Work have provided feedback on this feature. | 91% (Based on 70 reviews) |
Administration
Business Tool Integration | As reported in 47 When I Work reviews. Provides standard connectors for popular Finance, Payroll, HRMS and CRM systems | 85% (Based on 47 reviews) | |
Workflow | As reported in 64 When I Work reviews. Routes Timesheets, Invoices, Expense reports through approval process. Easy to maintain and administer | 89% (Based on 64 reviews) | |
Automated Reminders | As reported in 71 When I Work reviews. Sends automatic reminders to employees that have not completed expenses reports and/or timesheets | 89% (Based on 71 reviews) | |
Policy Compliance Management | See feature definition | As reported in 44 When I Work reviews. Enables administrators to create rules that enforce compliances of corporate time and expense policies | 87% (Based on 44 reviews) |
User, Role, and Access Management | Grant access to select data, features, objects, etc. based on the users, user role, groups, etc. This feature was mentioned in 66 When I Work reviews. | 88% (Based on 66 reviews) |
Workforce Management Platform Features
Labor Forecasting | See feature definition | Predict the number and types of employees necessary to meet anticipated demand to control labor costs. This feature was mentioned in 55 When I Work reviews. | 83% (Based on 55 reviews) |
Shift Scheduling | See feature definition | Plan employee work shifts according to availability and provide notifications to employees when they are scheduled. 86 reviewers of When I Work have provided feedback on this feature. | 91% (Based on 86 reviews) |
Time & Attendance Tracking | As reported in 79 When I Work reviews. Let employees track the hours they have worked through integrations with time tracking products or built in time tracking features. | 90% (Based on 79 reviews) | |
Absence & Leave Management | Employees can submit paid time off (PTO) or leave of absence requests that managers can approve or deny within the platform. This feature was mentioned in 77 When I Work reviews. | 89% (Based on 77 reviews) | |
Skills Management | As reported in 52 When I Work reviews. Organize, sort, and view employees based on skills and qualifications in order to make smarter workforce decisions. | 81% (Based on 52 reviews) | |
Succession Planning | Based on 52 When I Work reviews. Identify high performing employees with potential to be promoted with minimal development. | 79% (Based on 52 reviews) | |
Workforce Analytics | As reported in 48 When I Work reviews. Tools designed to help analyze employee data and develop baselines for evaluating and optimizing workforce management. | 80% (Based on 48 reviews) | |
Self-Service Capabilities | Based on 67 When I Work reviews. Web portals through which employees can view their schedules, submit PTO requests, configure work availability and preferences, and self-schedule from available work times. | 86% (Based on 67 reviews) | |
Mobile Shift Scheduling | Managers and employees can create or claim available work shifts and receive notifications on their mobile device. This feature was mentioned in 81 When I Work reviews. | 87% (Based on 81 reviews) | |
Team Communication | Message other team members or managers through built-in text or emailing functions and communicate scheduling or leave requests. This feature was mentioned in 79 When I Work reviews. | 83% (Based on 79 reviews) |
Automation
Process Automation | Automate processes and eliminate errors associated with requesting, approving, and tracking paid and unpaid time off. | Not enough data |
Logistics
Dashboards & Reporting | Analytical and reporting tools that provide visibility into labor cost and enable data-driven decisions. | Not enough data | |
Data Collection | Labor data collection options include web, mobile, and hardware. | Not enough data | |
Lanuguage Options | Provide multiple language options for a global user base. | Not enough data |
Management
Schedule Creation Tools | Tools that help in scheduling and shift creation and management. | Not enough data | |
Schedule Management | Tools that manage vacation, holidays, absences, breaks, and overtime. | Not enough data | |
Employee Leave Management | Manage employee's elibibility for paid and unpaid leave based on criteria including vacation, sick time and more. | Not enough data | |
User Access | Grant access to select features and data based on the users' role, both internally and externally. | Not enough data | |
User Role Access | Provides employees self service access and managers a centralized view. | Not enough data | |
Employee Information | Ability to manage employee information. | Not enough data | |
Employee Information Automation | Automate employee promotions and position changes and company policy changes. | Not enough data |
Monitoring
Regulations Enforcement | Enforce federal, state, and organization regulations. | Not enough data | |
Compliance Monitoring | Monitor and maintain compliance. | Not enough data | |
Integration | Provide integrations with payroll software. | Not enough data |
Platform Basics
Reporting | Based on 33 When I Work reviews. Provides analytics tools that reveal important business metrics and track progress. | 77% (Based on 33 reviews) | |
Dashboard | Based on 45 When I Work reviews. Has a centralized dashboard for users to interact with. | 90% (Based on 45 reviews) | |
Performance | Is consistently available (uptime) and allows users to complete tasks reliably. This feature was mentioned in 45 When I Work reviews. | 87% (Based on 45 reviews) |
Platform Content
Automation | As reported in 34 When I Work reviews. Automates some or all operation related tasks. | 85% (Based on 34 reviews) | |
File Sharing | Based on 18 When I Work reviews. Provides robust sharing options for communication with both internal and external stakeholders. | 80% (Based on 18 reviews) |
Platform Additional Functionality
Integrations | Integrates with business solutions such as payroll, workforce management, POS systems, etc. This feature was mentioned in 25 When I Work reviews. | 74% (Based on 25 reviews) | |
Mobility | Based on 42 When I Work reviews. Is accessible from a mobile device and by users on the go. | 88% (Based on 42 reviews) | |
Forecasting | Forecasts scheduling needs based on important KPIs. 26 reviewers of When I Work have provided feedback on this feature. | 79% (Based on 26 reviews) | |
Task Management | As reported in 29 When I Work reviews. Provides task prioritization and management abilities. | 88% (Based on 29 reviews) | |
Portal | As reported in 29 When I Work reviews. Contains a portal to facilitate third-party or client application access. | 87% (Based on 29 reviews) |
