DocuWare Features
What are the features of DocuWare?
Platform
- Performance and Reliability
- Reporting and Auditing
- System of Record Integration
File Management
- File Type Support
- Metadata
- OCR Scanning
- Versioning
- Collaboration
- Document Assembly
- Search
- Web Interface
Workflow
- Process Automation
- Conditions
- Activities
- Records Management
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DocuWare Categories on G2
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Platform
Customization | Allows administrators to customize to accommodate their unique processes. Includes ability to create custom objects, fields, rules, calculations, and views. This feature was mentioned in 20 DocuWare reviews. | 83% (Based on 20 reviews) | |
Integration APIs | Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc with other software applications. 17 reviewers of DocuWare have provided feedback on this feature. | 85% (Based on 17 reviews) | |
Internationalization | As reported in 10 DocuWare reviews. Enables users to view and transact business with the same content in multiple languages and currencies. | 90% (Based on 10 reviews) | |
User, Role, and Access Management | As reported in 23 DocuWare reviews. Grant access to select data, features, objects, etc. based on the users, user role, groups, etc. | 92% (Based on 23 reviews) | |
Performance | Is consistently available (uptime) and allows users to complete tasks reliably. 23 reviewers of DocuWare have provided feedback on this feature. | 88% (Based on 23 reviews) | |
Mobility | Is accessible from a mobile device and by users on the go. This feature was mentioned in 15 DocuWare reviews. | 89% (Based on 15 reviews) | |
Reporting | Based on 12 DocuWare reviews. Provides analytics tools that reveal important business metrics and track progress. | 75% (Based on 12 reviews) | |
Dashboards | Has a centralized dashboard for users to interact with. This feature was mentioned in 15 DocuWare reviews. | 73% (Based on 15 reviews) | |
Internationalization | Allows organizations multi-national organizations to use tool effectively across multiple languages and currencies This feature was mentioned in 10 DocuWare reviews. | 88% (Based on 10 reviews) | |
Performance and Reliability | Software is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took. This feature was mentioned in 10 DocuWare reviews. | 87% (Based on 10 reviews) | |
Reporting and Auditing | Access pre-built and custom reports to monitor user activity and storage This feature was mentioned in 10 DocuWare reviews. | 83% (Based on 10 reviews) | |
System of Record Integration | Integrates to systems other systems of record such as CRM, ERP, Outlook, Sharepoint 10 reviewers of DocuWare have provided feedback on this feature. | 85% (Based on 10 reviews) | |
APIs | Enables custom integration to external systems 10 reviewers of DocuWare have provided feedback on this feature. | 83% (Based on 10 reviews) | |
Internationalization | Allows organizations multi-national organizations to use tool effectively across multiple languages and currencies. 127 reviewers of DocuWare have provided feedback on this feature. | 90% (Based on 127 reviews) | |
Performance and Reliability | As reported in 147 DocuWare reviews. Software is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took. | 88% (Based on 147 reviews) | |
Reporting and Auditing | Access pre-built and custom reports to monitor user activity and storage. 136 reviewers of DocuWare have provided feedback on this feature. | 86% (Based on 136 reviews) | |
System of Record Integration | As reported in 138 DocuWare reviews. Integrates with other systems of record such as CRM, ERP, Outlook, Sharepoint. | 89% (Based on 138 reviews) | |
APIs | Enables custom integration to external systems. This feature was mentioned in 128 DocuWare reviews. | 88% (Based on 128 reviews) |
File Management
Device Syncing | Provides functionality that manages file syncing between both PC and Mobile devices to ensure files are up to date no matter who or what device they are updated on | Not enough data | |
Web Interface | Ability to access documents via a web interface without a client being installed on a device | Not enough data | |
File Type Support | Supports all required file types including but not limited to: Google Docs, MS Office, images, videos, etc. | Not enough data | |
Search | Can easily find files via a simple and/or advanced search | Not enough data | |
Mobile Apps | iOS, Android and Windows phone apps provide functionality that enable user to perform same functions as they would on a PC | Not enough data | |
File Type Support | Supports all required file types including but not limited to: Google Docs, MS Office, images, videos, etc. This feature was mentioned in 146 DocuWare reviews. | 91% (Based on 146 reviews) | |
Metadata | Automatically adds descriptive metadata like file size and upload date, has standard metadata fields like keywords, and allows the definition of custom fields and vocabulary. This feature was mentioned in 140 DocuWare reviews. | 88% (Based on 140 reviews) | |
OCR Scanning | Can structure unstructured data through Optical Character Recognition or other automated filing/tagging processes for scanned documents. This feature was mentioned in 140 DocuWare reviews. | 89% (Based on 140 reviews) | |
Versioning | As reported in 139 DocuWare reviews. Keep track of incrementally changing versions of the same file. | 89% (Based on 139 reviews) | |
Collaboration | Based on 138 DocuWare reviews. Multiple users can collaborate on document creation, annotation, and review. | 88% (Based on 138 reviews) | |
Document Assembly | As reported in 137 DocuWare reviews. Autogenerate documents based on templates and form submission. | 86% (Based on 137 reviews) | |
Form Creation | Based on 129 DocuWare reviews. Able to create and manage submittable user forms. | 89% (Based on 129 reviews) | |
Portals and Sites | Able to create user portals and sites. This feature was mentioned in 132 DocuWare reviews. | 85% (Based on 132 reviews) | |
Disposition | As reported in 125 DocuWare reviews. Automatically archive, delete, or revoke access to files that have reached the end of their life cycle. | 87% (Based on 125 reviews) | |
Search | As reported in 147 DocuWare reviews. Can easily find files via a simple and/or advanced search. | 88% (Based on 147 reviews) | |
Web Interface | As reported in 141 DocuWare reviews. Ability to access documents via a web interface without a client being installed on a device. | 88% (Based on 141 reviews) | |
Mobile Apps | iOS, Android and Windows phone apps provide functionality that enable users to perform the same functions as they would on a PC. 123 reviewers of DocuWare have provided feedback on this feature. | 88% (Based on 123 reviews) |
Collaboration
File following | Allows users to receive updates when files have been updated, added, deleted or moved. | Not enough data | |
File Sharing | Allows users to share individual files/folders to persons outside or inside organization. Ability to assign edit or view only privileges. | Not enough data | |
Simultaneously Editing | Users can work simultaneously on files. | Not enough data | |
Change Tracking / Audit Logs | Provides an audit log of changes and enables users to revert to a specific version | Not enough data | |
Change Tracking | Provides an audit log of changes and enables users to revert to a specific version | Not enough data | |
Simultaneous Access | Allows users to work simultaneously on files. | Not enough data | |
File Sharing | Allows users to share individual files/folders to persons outside or inside the organization in a secure manner | Not enough data | |
Commenting on Documents | Allows addition of comments digitally to the document and facilitates maintenance of a comment audit trail in the system | Not enough data |
Administration
User and Role Management | Enables administrator to provide segmented access to tool based on role. Easy to create new users and remove users. | Not enough data | |
Single Sign-On | On boarding and off boarding team members with Active Directory/SAML based identity providers | Not enough data | |
Policies and Controls | Ability to control by user/group file/folder access, external sharing permissions, editing policies, device location restrictions, sharing by device, etc. | Not enough data | |
Device Management | Admins can restrict access to files by device in the event of lost/stolen devices as well as users that no long work for organization. Also may provide ability to wipe files from devices remotely. | Not enough data | |
Storage Limits | Administer storage limits by user or group | Not enough data | |
Storage Zones | Choose data center your files should be stored at | Not enough data | |
Security | Stores and transfers files in secure environment | Not enough data |
Workflow
Process Automation | As reported in 137 DocuWare reviews. Specifying a series of conditions and actions can automate internal processes, is customizable to the complexities of organization's needs and easy to set up and execute. | 90% (Based on 137 reviews) | |
Conditions | The workflow engine provides relevant and customizable conditions on which to execute rules. This feature was mentioned in 133 DocuWare reviews. | 89% (Based on 133 reviews) | |
Activities | Any action a user can perform in the system can be specified as an automated action. This feature was mentioned in 135 DocuWare reviews. | 87% (Based on 135 reviews) | |
Records Management | As reported in 144 DocuWare reviews. System provides the necessary tools and fuctionality to maintain evidence of business activites and comply with governmental requirements or industry standards. | 88% (Based on 144 reviews) | |
Case Management | System provides specialized functionality for bundling structured and unstructured content, automating adaptive, multi-person processes and setting deadlines for open cases. Also, cases can be completed and closed with the associated information stored and auditable. This feature was mentioned in 131 DocuWare reviews. | 88% (Based on 131 reviews) |
Platform Content
Forms Library | Provides users with a pre-built library of templated forms related to the hiring process. 79 reviewers of DocuWare have provided feedback on this feature. | 91% (Based on 79 reviews) | |
E-Forms | As reported in 79 DocuWare reviews. Provides electronic forms for employees to complete. | 92% (Based on 79 reviews) | |
E-Signature | Enables new hires to sign forms electronically. This feature was mentioned in 80 DocuWare reviews. | 92% (Based on 80 reviews) | |
Offer Letter Approvals | Based on 79 DocuWare reviews. Provides user with offer letter templates. | 89% (Based on 79 reviews) | |
Offer Letter Templates | As reported in 79 DocuWare reviews. Enables all stakeholders to approve offer letters. | 88% (Based on 79 reviews) |
Platform Additional Functionality
Automated Team Introductions | Introduces new hires to employees based on org chart. 79 reviewers of DocuWare have provided feedback on this feature. | 90% (Based on 79 reviews) | |
Automated Onboarding Workflows | Provides workflows which track new hire progress. 80 reviewers of DocuWare have provided feedback on this feature. | 91% (Based on 80 reviews) | |
Onboarding Notifications | Provides notifications about the onboarding process to both the new hire and manager. This feature was mentioned in 79 DocuWare reviews. | 90% (Based on 79 reviews) | |
Integration | Based on 13 DocuWare reviews. Integrates with other applications to support document storage, document management, process automation and/or workflow management | 88% (Based on 13 reviews) | |
File Conversion | Supports the conversion of uploaded documents to other file types 13 reviewers of DocuWare have provided feedback on this feature. | 87% (Based on 13 reviews) | |
Windows and Mac | As reported in 13 DocuWare reviews. Supports operations on both Windows and Mac | 77% (Based on 13 reviews) |
Platform Data
Onboarding Process Reporting | Provides holistic Metrics on the onboarding process. This feature was mentioned in 79 DocuWare reviews. | 88% (Based on 79 reviews) | |
Visualization | Contains tools to visalize data sets or workflows. 80 reviewers of DocuWare have provided feedback on this feature. | 90% (Based on 80 reviews) |
Edit
File Type | Save documents in a variety of file types This feature was mentioned in 18 DocuWare reviews. | 92% (Based on 18 reviews) | |
Color | Offer the choice between color and black and white scanning This feature was mentioned in 18 DocuWare reviews. | 83% (Based on 18 reviews) | |
Crop | Allow users to crop and edit document formatting 17 reviewers of DocuWare have provided feedback on this feature. | 83% (Based on 17 reviews) | |
Size | Give users the option to adjust scanning size This feature was mentioned in 17 DocuWare reviews. | 81% (Based on 17 reviews) |
Logistics
Upload | Allow users to upload documents directly to the platform 20 reviewers of DocuWare have provided feedback on this feature. | 90% (Based on 20 reviews) | |
Email Attachment | As reported in 20 DocuWare reviews. Send as an email attachment | 88% (Based on 20 reviews) | |
Direct Send | As reported in 19 DocuWare reviews. Send directly from the platform | 89% (Based on 19 reviews) | |
Document Management | Based on 19 DocuWare reviews. Store and manage previously scanned documents | 96% (Based on 19 reviews) | |
Search | As reported in 18 DocuWare reviews. Let users search for documents within the platform | 94% (Based on 18 reviews) |
Setup
Activities | Provide standard activities and tasks that can be customized by users This feature was mentioned in 18 DocuWare reviews. | 81% (Based on 18 reviews) | |
Flows | As reported in 18 DocuWare reviews. Users can easily create flows using drag and drop features | 83% (Based on 18 reviews) | |
Dependencies | Define and manage dependencies between tasks and workflows 18 reviewers of DocuWare have provided feedback on this feature. | 78% (Based on 18 reviews) | |
Notifications | As reported in 18 DocuWare reviews. Include alters that can be used with workflows | 84% (Based on 18 reviews) |
Management
Updates | Based on 18 DocuWare reviews. Ability to update multiple workflows at the same time | 80% (Based on 18 reviews) | |
Audit Trail | Maintain a history of all workflow changes 18 reviewers of DocuWare have provided feedback on this feature. | 82% (Based on 18 reviews) | |
Integration | Based on 18 DocuWare reviews. Integrate with ERP or project management software | 82% (Based on 18 reviews) |
Invoice Management
Capture | Based on 96 DocuWare reviews and verified by the G2 Product R&D team. Provide features to capture invoices such as import or scanning | 93% (Based on 96 reviews) | |
Supplier Portal | Allow suppliers to submit invoices using an online portal This feature was mentioned in 12 DocuWare reviews. | 82% (Based on 12 reviews) | |
Repository | Based on 96 DocuWare reviews and verified by the G2 Product R&D team. Deliver a central repository of AP documents, such as POs and invoices | 92% (Based on 96 reviews) |
Invoice Processing
Matching | Based on 93 DocuWare reviews and verified by the G2 Product R&D team. Ability to match AP invoices to POs, contracts, or payments | 90% (Based on 93 reviews) | |
Payments | Based on 87 DocuWare reviews and verified by the G2 Product R&D team. Identify incomplete or late supplier payments | 88% (Based on 87 reviews) | |
Workflows | Based on 92 DocuWare reviews and verified by the G2 Product R&D team. Include workflows for approvals and invoice processing | 91% (Based on 92 reviews) | |
Tax Compliance | As reported in 20 DocuWare reviews. Comply with local and global tax regulations for collections | 86% (Based on 20 reviews) |
Analytics
Due Dates | Based on 90 DocuWare reviews and verified by the G2 Product R&D team. Track invoices based on due dates to identify overdue payments | 91% (Based on 90 reviews) | |
KPIs | Based on 87 DocuWare reviews and verified by the G2 Product R&D team. Monitor KPIs such as time to process an invoice or erroneous payments | 92% (Based on 87 reviews) |
Integration
Accounting | Based on 92 DocuWare reviews and verified by the G2 Product R&D team. Provide integration with accounting and financial management software | 89% (Based on 92 reviews) | |
Payment Integration | Based on 88 DocuWare reviews and verified by the G2 Product R&D team. Integrate with payment gateways and enterprise payments software | 89% (Based on 88 reviews) | |
ERP | Based on 90 DocuWare reviews and verified by the G2 Product R&D team. Deliver integrations with accounting modules of ERP systems | 90% (Based on 90 reviews) |
Recruiting and Onboarding
Interview Scheduling | Coordinates interview scheduling via email, phone, or text 78 reviewers of DocuWare have provided feedback on this feature. | 88% (Based on 78 reviews) | |
Onboarding | Tracks key steps in onboarding process including new employee orientation and employee payroll documents. This feature was mentioned in 79 DocuWare reviews. | 92% (Based on 79 reviews) |
Recovery
Reporting | Offers reporting to aid in minimizing future lost profits and process breakdown 11 reviewers of DocuWare have provided feedback on this feature. | 79% (Based on 11 reviews) |
Audit
Filters | Includes a library of audit-tested filters to identify AP outliers that are outside company policy 11 reviewers of DocuWare have provided feedback on this feature. | 89% (Based on 11 reviews) | |
Overpayments | Detects and prevents a wide range of overpayment errors | Not enough data | |
Duplicates | Detects and prevents a wide range of duplicate payments This feature was mentioned in 13 DocuWare reviews. | 96% (Based on 13 reviews) |
Fraud
Data Generation | Based on 11 DocuWare reviews. Generates comprehensive data needed to conduct a thorough investigation | 89% (Based on 11 reviews) |
Operating System
PC Operating System | Based on 13 DocuWare reviews. Supports Microsoft Windows operating system | 90% (Based on 13 reviews) | |
Mac Operating System | Supports macOS operating system 13 reviewers of DocuWare have provided feedback on this feature. | 71% (Based on 13 reviews) | |
Linux Operating System | Supports Linux operating system This feature was mentioned in 12 DocuWare reviews. | 65% (Based on 12 reviews) |
Document Processing
File Type | Supports a variety of file types (E.g. DOC, XLS, PPT, PDF, JPG, PS, TIFF, etc.) This feature was mentioned in 13 DocuWare reviews. | 94% (Based on 13 reviews) | |
Data Extraction | As reported in 13 DocuWare reviews. Processes data from unstructured and semistructured data sources | 90% (Based on 13 reviews) | |
Mobile Capability | Allows for mobile upload of documents and images This feature was mentioned in 13 DocuWare reviews. | 85% (Based on 13 reviews) | |
Intelligent Processing | Based on 13 DocuWare reviews. Provides AI and machine learning tools to accelerate data analysis | 86% (Based on 13 reviews) | |
Image Enhancement | Provides image enhancement before processing (E.g. rotation, image cropping, removing noise, enhancing contrast, etc.) 13 reviewers of DocuWare have provided feedback on this feature. | 86% (Based on 13 reviews) |
Customization
Custom Fields | Allows users to add custom fields to forms that aren't already on the templates | Not enough data | |
Conditional Logic | Enables forms to hide or show certain fields based on respondents' answers | Not enough data | |
Multi-page Forms | Allows users to create forms with more than one page | Not enough data | |
Design | Gives users the ability to customize the design of forms (e.g. logo, brand colors, fonts, etc.) | Not enough data |
Additional Functionality
Embedded Forms | Enables forms to be embedded onto a website without having to create code from scratch | Not enough data | |
Offline Capability | Can used without an internet connection | Not enough data | |
Notifications | Sends notifications when a completed form is recieved | Not enough data | |
Payments | Contains integrations with payment processors, enabling users to accept payments through forms | Not enough data | |
Mobile Forms | Allows users to build, distribute and access forms from a mobile device | Not enough data |
Data Management
Document Identification | Allows for easy document identification using a unique document number, version reference or other features. | Not enough data | |
Workflows | Includes workflows and defines the roles of users who need to create, review and approve each type of documents. | Not enough data | |
Version Control | Tracks versions and changes in a project, stores, and monitors those online. | Not enough data |
Dashboards
Resource-based Reports | Generates resource-based reports on planned and actual time spend on documents to highlight inconsistencies. | Not enough data | |
Data Visualization and Analysis | Allows data visualization and analysis capabilities | Not enough data | |
Quality-Based Reports | Generates quality-based reports on the documents to diagnose issues, take remedial action, and/or avoid future complications | Not enough data | |
Automated Dashboards | Generates automated dashboards and reports on the document information and workflow progress | Not enough data |
Security
Authorization | Controls information access by only allowing authorized users to search, view and retrieve engineering documents | Not enough data | |
QR Code | Facilitates verification of document authenticity via QR code scanning feature | Not enough data | |
Updates on Files | Generates automated notifications to inform users during specified events, potential issues, or upon nearing the auto-escalation dates and times. | Not enough data | |
Compliance Standards | Assures the user that the system complies with industry regulations like GDPR. | Not enough data | |
Data Encryption | Ensures that all data processed is encrypted for security. | Not enough data |
Data Capture
Multi-format Support | Allows the user to process documents in various formats such as PDF, DOCX, and JPEG. | Not enough data | |
OCR Capabilities | Gives user the ability to convert different types of documents into machine-readable text using Optical Character Recognition (OCR). | Not enough data |
Data Extraction
Entity Recognition | Enables the user to identify and extract specific entities like names, dates, and addresses from documents. | Not enough data | |
Text Classification | Gives user the ability to categorize sections of text within the document based on preset criteria. | Not enough data |
Data Validation
Accuracy Checking | Provides the user with the capability to validate the extracted data for accuracy. | Not enough data |
Workflow Automation
Batch Processing | Enables the user to process multiple documents in a single batch operation. | Not enough data | |
Process Integration | Gives user the ability to connect to automation technology, such as robotic process automation (RPA). | Not enough data |
Document Management
Search Functionality | Enables users to search through the content of processed documents easily. | Not enough data | |
Version Control | Allows the user to track changes and manage different versions of a document. | Not enough data |
Machine Learning
Custom Model Training | Gives user the ability to train custom machine learning models for specific data extraction tasks. | Not enough data |
Natural Language Processing
Sentiment Analysis | Provides the user with the ability to analyze the sentiment expressed in the textual content of the document. | Not enough data |
Semantic Analysis
Contextual Understanding | Allows the system to understand the context of words and phrases for better data extraction and classification. | Not enough data |
Data Integration
API Support | Provides the user with the ability to integrate the IDP system into other applications through APIs. | Not enough data |
