Signature 365 Reviews & Product Details

As an IT person, I find the web page of Signature 365 easy to use, and we rarely have any issues with it. It just works the way we need it to, making it a system you set up once and then allow marketing to update as needed, which is light touch and low maintenance. I also appreciate the flexibility Signature 365 offers by allowing us to add personal touches to signatures, catering to users who want custom titles or holidays while keeping it straightforward for those who prefer the standard format. The initial setup was really easy; we created a signature, cloned it, and made minor edits as needed. When we have random events we want to market, the marketing team can easily make changes without IT involvement. Review collected by and hosted on G2.com.

Microsoft updates can cause the add-in to disappear for users, so not really a Signature 365 issue but more about how it communicates with Microsoft. Review collected by and hosted on G2.com.

I liked the ability to start from a HTML code I already had and tailor it from there. There are very interesting if-then-else conditions that can be applied to the code to make some fields appear or not based on the sender's contact informations.

Customer support is the best, I got help with everything I needed: it was helpful, professional and kind. Review collected by and hosted on G2.com.

If you cannot manage Azure user groups, it can be hard to assign a signature to each user, since you must flag them individually.

Also, since the html code can work differently on different email clients, a tool to help me test the code on each scenario would have been helpful, as I know some of Signature365 alternatives do offer it Review collected by and hosted on G2.com.

- The tool is well integrated with Microsoft ecosystem, configuration and user/group import works smoothly, the add-in works well on every version of Outlook, it replicates the committed edits in seconds

- Setting up an entire signature is very straghtway, it's composed by 3 parts - signature (user information), campaign (banner) and disclaimer (legal and misc info) - that are independly manageable.

- Many fields are available to sync, plus 15 custom fields + any extended attributes, usually from on-premise Active Directory to Entra ID)

- Extra wide default and custom company fields are avaiable. Example of custom company field i created is newsletter link that is in every signature and batch-changeable in 1 edit.

- Knownledge base is very well managed and the guidelines are clear to follow, with many practical examples

- Custom roles for IT Administrators + extra people to only view and manage parts of the tool are a thing. In my case, Marketing dept. can view active campaigns with evidence of end scheduling and % click rate of them.

- Additional specific filter attribute to deploy different signatures for iOS/Android devices among the others open up to more granula personalization of the company experience

- We chose this product because the price is very competetive after scouting other major products

- The product roadmap looks good with features and correction that makes sense.

- Support and Sales reached out via email reply fast and super precise and easygoing, that is not taken for granted in this "AI world" we are living in Review collected by and hosted on G2.com.

- Rules have priority, a preview or simulation of what apply to users is a missing feature at the moment. When you have many rule, a missclick can commit an unwanted change. Be careful.

- Campaigns have priority too, but with a button and not with drag and drop

- The entire signature is in a table, a feature to add space before the signature (out of table) is missing at the moment

- Does not support at the moment external images, so a new company logo cannot be read in the official website and can lead to a mismatch if not well coordinated Review collected by and hosted on G2.com.

Having consistent, centralised control allows both our IT team and brand owners to manage our email signatures in one place. It’s low effort for end users, and it’s a great fit for our M365 environment since the add-ins are natively available. Review collected by and hosted on G2.com.

Change management is difficult to handle, and it requires a lot of thought around rules and exceptions, which takes planning and time away from a lean team. It’s also a trade-off for end users: the IT team takes on more overhead so users get more consistency, but they have less control. Review collected by and hosted on G2.com.

I love how easy it is to create signatures, duplicate them, and integrate them into the Office 365 tenant. When integrated, the signatures are automatically installed on all the Outlooks in the organization, minimally bothering the end user and making the integration very quick. Additionally, the initial setup of Signature 365 was super easy, as you connect the tenant, create the signatures, import the users, and that's it. Review collected by and hosted on G2.com.

When creating signatures for autoresponders or corporate emails, it is difficult. I would also like a better way to create rules for each signature and assign them to each user, since there are users who want fields that others do not, and I have to create multiple signatures. Review collected by and hosted on G2.com.

What I like best about Signature 365 is that it keeps everything aligned without us having to chase people for updates. It makes sure the brand stays consistent across the team, and when we need to adjust something, we can do it quickly and in one place. It saves time and keeps things clean and professional without overcomplicating the process. Review collected by and hosted on G2.com.

Sometimes small updates feel less intuitive than they should be. There are moments where formatting or syncing takes a bit of troubleshooting, which slows things down. It’s not a major issue, but it would be great if the platform felt a little more seamless and user-friendly overall. Review collected by and hosted on G2.com.

I use Signature 365 to standardize and centrally manage email signatures across the organization. I value the centralized control and ease of deployment, which allows me to manage all employee signatures from a single administrative interface. It eliminates inconsistencies in employee email signatures and removes the need for manual configurations. I appreciate how it synchronizes accurate contact information with Microsoft 365 user attributes and standardizes legal disclaimers. This reduces IT support requests and minimizes configuration errors. Its native integration makes the initial setup straightforward, which is great for first-timers. Overall, it's a highly reliable and scalable solution that I can confidently recommend. Review collected by and hosted on G2.com.

It's limiting for highly customized layouts. Advanced formatting or complex design adjustment requires additional effort. Testing different conditional rules or user segmentation scenarios can be less intuitive. There's a need for granular control for edge cases like unique roles. There's room for improvement in advanced template flexibility and deeper analytics reporting. Review collected by and hosted on G2.com.

I like how the signatures roll out easily and quickly across the team. I also appreciate being able to set different rules, which allows me to apply different signatures for users quickly. Review collected by and hosted on G2.com.

The interface is quite basic, and I found myself having to edit the code to create the signature we wanted. I also have to use coding every month when I edit it as the table spacing seems to change. It's more time-intensive than I envisioned but takes that time away from the team needing to do it. Initial setup wasn't particularly easy; I had some difficulties linking it to our server and needed IT's help to troubleshoot. I also had to recreate our signature, which didn't copy and paste well, so I had to edit lots of stuff in coding and do lots of testing. More options with sizing, fonts, table spacing, and the option to capitalize fields would be helpful. Review collected by and hosted on G2.com.

The setup and integration for deploying Signature 365 into our Microsoft 365 exchange environment was very quick and painless.

Even configuring the Outlook Add-in was simple. The ability to implement different signatures or options based on existing Security Groups made deployment quick and granular. Review collected by and hosted on G2.com.

The editor is not super user friendly. I have a background in web/graphic design and some coding as well, so I was able to brute force some things I needed in the signature, but I could not give the background editor to someone on the Human Resources or Public Relations teams to implement signatures. Review collected by and hosted on G2.com.

I find Signature 365 really easy to use with its intuitive platform that's pretty much plug & play. The custom fields are great because they allow users to update their own information, freeing up our IT team from having to make backend updates. The visual editor is something I love as it makes changing things so easy. The team at Signature 365 (specifically Jamie) has been super helpful in getting everything up and running, and our IT team was impressed with how easy it was to set up and roll out. Overall, Signature 365 makes ensuring brand compliance across our email signatures a breeze. I also appreciate how it centrally controls email signatures, helping our marketing team easily implement campaigns. Review collected by and hosted on G2.com.

There are some limitations - like I wish that you could rearrange the order of the custom fields. I also wish that you could rename the custom fields after creation. Just the ability to reorganize some of the elements would be nice. Review collected by and hosted on G2.com.