# Signature 365 Reviews **Vendor:** Symprex **Category:** [Email Signature Software](https://www.g2.com/categories/email-signature) **Average Rating:** 4.7/5.0 **Total Reviews:** 307 ## About Signature 365 Signature 365 is a modern cloud-based email signature solution for Microsoft 365. Create eye-catching email signatures, plan and run campaigns, boost brand awareness, get real-time insights and more all from one place: • Create and deploy beautiful email signatures to all your users • Extend email marketing campaigns to email signatures with tracking • Comply with legal requirements adding disclaimers to all email • Manage everything from the modern cloud dashboard • Use template library to get you started quickly • Works with all email clients on all devices • Automated setup wizard • And more... Signature 365 is hosted in secure ISO 27001 data centres in 6 regions around the world. SIGNATURE 365 ADVANTAGES • Very easy to use • 100% cloud-based • No servers required • No software to install or maintain • No requirement to route email via Signature 365 • Signatures on all email from all devices • Signatures visible in Outlook on Windows, Mac and Web (and soon iOS and Android) • Setup and configure everything in web portal • Visual and source template editor with preview • Default and additional signatures • Include campaign banners with tracking and analytics • Append legal disclaimers • Rules for new, reply, internal and external email • Manage images and banners in portal • Create custom fields with different types • Ability to allow users to edit specific fields • Invite additional admin and editor users • And more... SIGNATURE 365 SUBSCRIPTION BENEFITS • One subscription including all features • Technical support included • Based on number of users • No charge for secondary email addresses • No charge for multiple devices/email clients SIGNATURE 365 ADD-IN FEATURES • Add signatures to email • Preview signatures • Select additional signatures • Change default signatures • Edit user details • Manage settings ## Signature 365 Pros & Cons **What users like:** - Users find Signature 365 to be very **easy to use** , seamlessly integrating into daily workflows without disruption. (92 reviews) - Users find the **easy setup** of Signature 365 highly efficient, enhancing their experience with smooth configuration and management. (78 reviews) - Users value the **seamless integration** with Microsoft 365, enhancing their daily email signature management experience. (49 reviews) - Users value the **responsive and knowledgeable customer support** of Signature 365, enhancing their overall implementation experience. (48 reviews) - Users appreciate the **streamlined signature management** of Signature 365, ensuring consistency and professionalism effortlessly. (47 reviews) - Customization (37 reviews) - Simple (34 reviews) - Implementation Ease (30 reviews) - Friendly Support (28 reviews) - Features (27 reviews) **What users dislike:** - Users struggle with **signature customization issues** , requiring extensive coding and troubleshooting for basic setup and editing. (50 reviews) - Users experience occasional **Outlook integration issues** , such as signatures not placing correctly and limited controls for users. (20 reviews) - Users feel that the **limited customization** options restrict their ability to tailor Signature 365 to their needs. (13 reviews) - Users report **formatting issues** with Signature 365, often requiring code edits and adjustments to achieve desired signatures. (10 reviews) - Users find **setup difficulties** with Signature 365, requiring coding and IT support to create and maintain signatures. (10 reviews) - Users report **HTML limitations** in Signature 365, leading to inconsistent display and quirks across devices and formats. (8 reviews) - Software Bugs (7 reviews) - Users find **complex administration** challenging, often requiring extensive adjustments and technical understanding for proper functionality. (6 reviews) - Missing Features (6 reviews) - Not User-Friendly (6 reviews) ## Signature 365 Reviews ### 1. Seamless Integration with Fast, Intuitive Signature Updates **Rating:** 5.0/5.0 stars **Reviewed by:** Michael W. | IT Analyst, Mid-Market (51-1000 emp.) **Reviewed Date:** April 23, 2026 **What do you like best about Signature 365?** Signature 365 integrates seamlessly with Microsoft 365, and it's very easy to use. It's one of the few intuitive and actually useful SaaS applications I've ever used. Changes we make to signatures on both individual levels and wider levels reflect quickly, and when we change someone's job title in Active Directory, that change comes through almost instantly on their signature. I also appreciate that they have a pronouns field option for signatures. **What do you dislike about Signature 365?** Signature 365's pronouns field, at least at my organization, has to be set by people who have admin access, instead of it being something individuals can set. I think it is genuinely good that this field exists, but people who might want to select those themselves may not be comfortable reaching out to someone else to have it done. **What problems is Signature 365 solving and how is that benefiting you?** Signature 365 allows us to have a coordinated and professional appearance. This is a huge plus at our organization because we perform a lot of work with external clients. At past roles, I've seen email signatures that vary widely and are sometimes unprofessional. That problem is solved with this software. **Official Response from Dale Quincey:** > Hi Michael, and thank you for the great review. It’s great to hear Signature 365 is working well for you with Microsoft 365, and that updates to both signature changes and user data are coming through quickly. One of our aims was to make centralised signature management straightforward, while still keeping signatures accurate and consistent as user details change, so it’s good to see that reflected in your experience. It’s also good to hear the pronouns field is useful for your organisation - on users being able to manage that themselves, this sounds like you may be using a custom field for this. These can be configured to be editable by end users, so this should be possible without requiring an admin to make those changes each time. Please feel free to reach out to our support team at support@symprex.com, as this is something we can help with. Thanks again for your time and the review. Kind regards, Dale Quincey ### 2. Effortless Email Signature Management with Signature 365 **Rating:** 4.5/5.0 stars **Reviewed by:** Stuart C. | IT Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** April 15, 2026 **What do you like best about Signature 365?** As an IT person, I find the web page of Signature 365 easy to use, and we rarely have any issues with it. It just works the way we need it to, making it a system you set up once and then allow marketing to update as needed, which is light touch and low maintenance. I also appreciate the flexibility Signature 365 offers by allowing us to add personal touches to signatures, catering to users who want custom titles or holidays while keeping it straightforward for those who prefer the standard format. The initial setup was really easy; we created a signature, cloned it, and made minor edits as needed. When we have random events we want to market, the marketing team can easily make changes without IT involvement. **What do you dislike about Signature 365?** Microsoft updates can cause the add-in to disappear for users, so not really a Signature 365 issue but more about how it communicates with Microsoft. **What problems is Signature 365 solving and how is that benefiting you?** I use Signature 365 to manage estate signatures for Microsoft 365 emails, solving disjointed signatures and wrong user inputs. It supports a professional brand and marketing strategy, is easy to use and maintain, and allows customization for user preferences. **Official Response from Dale Quincey:** > Hi Stuart, and thanks for the detailed review. It's always good to hear an IT perspective. Great to hear the setup and ongoing management have been as straightforward as intended. That “set once, let marketing run with it” approach is exactly what we aim for, so it’s good to see that working well in practice. It's great to hear Signature 365 is helping standardise signatures and reduce incorrect inputs — that’s exactly what it’s designed to do. We also appreciate the note on flexibility; giving users room for personalisation while maintaining brand consistency is a key focus for us. On the Microsoft add-in point, this is a known behaviour within the Microsoft 365 ecosystem, and something Microsoft are actively working to improve. We keep a close eye on these changes and do everything we can on our side to minimise any disruption. If you ever want to explore more advanced campaign or segmentation options, the support team are always happy to help. Kind Regards, Dale Quincey ### 3. Effortless Branding Control, Minor Logo Hiccups **Rating:** 5.0/5.0 stars **Reviewed by:** David K. | IT Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** June 11, 2025 **What do you like best about Signature 365?** I find Signature 365 really simple to use and easy to set up, which I appreciate. I also like how it is easy to customize. The intuitive interface makes it very easy to deploy to different groups and allows for adding custom features. The fact that it can bring in features from Intra or Microsoft Azure Active Directory is a big plus for us. **What do you dislike about Signature 365?** There have been issues in the past with logos not showing up, which they say are Microsoft issues. However, it still makes us look unprofessional with our email signature, and it's frustrating to get a solution for. **What problems is Signature 365 solving and how is that benefiting you?** I use Signature 365 to deploy standardized signatures across my team, ensuring all branding and information are correct, and it simplifies setup for our end users. **Official Response from Dale Quincey:** > Hi David, Thank you for highlighting all the things you like about Signature 365, its great to hear how stable and easy to implement you are finding the product. Your comments on the bug with New Outlook are correct, this problem affects all signature solutions. After working with their teams, Microsoft have now released a fix for this issue and our customers report this issue is resolved. Kind Regards, Dale Quincey ### 4. Signature 365: Simple, Reliable Automation That Streamlines Workflows **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Hospital & Health Care | Mid-Market (51-1000 emp.) **Reviewed Date:** April 23, 2026 **What do you like best about Signature 365?** I appreciate its simplicity, as well as the reliability, flexibility, and seamless integration it brings to my everyday workflows. The drag-and-drop interface saves me hours each week and helps my company manage signatures, gifts, and images much more easily. Signature 365 stands out for its efficiency, particularly through the automation of routine tasks, which saves time and minimizes errors. Its scalability means it can adapt to larger environments without disruption, and the intuitive user experience also speeds up onboarding and supports smooth daily use. Overall, it provides a consistent, practical solution that boosts productivity and strengthens operational stability. **What do you dislike about Signature 365?** Sincerely, I don't have nothing to point out. It has an excellent price point compare to other solutions, especially when we talk about a software who have integration with office. I couldn't recommend more this software. **What problems is Signature 365 solving and how is that benefiting you?** It saves me a lot of time and lets both me and the IT team hand this work over to the Marketing team, which makes things easier for everyone. Before, we used a third-party tool that forced us to tweak the HTML whenever we wanted to move even the smallest gift or add a new image to the email signatures, which took us a lot of time. Since we started using this solution, we’ve recovered our investment through the time we save on these configurations. The possibility to assign different signatures through Active Directory groups helps us a lot when we have internal mobility, or when we need to separate external outsourcing, to prevent them from sending emails with our internal signature. Now our emails look more professional. Marketing can manage the gifts and corporate badges much more easily, and it also frees me up to focus on IT questions instead of constantly handling signature updates. ### 5. Flexible HTML Signatures with Powerful Conditional Logic and Outstanding Support **Rating:** 4.5/5.0 stars **Reviewed by:** Stefano C. | Dott., Mid-Market (51-1000 emp.) **Reviewed Date:** February 16, 2026 **What do you like best about Signature 365?** I liked the ability to start from a HTML code I already had and tailor it from there. There are very interesting if-then-else conditions that can be applied to the code to make some fields appear or not based on the sender's contact informations. Customer support is the best, I got help with everything I needed: it was helpful, professional and kind. **What do you dislike about Signature 365?** If you cannot manage Azure user groups, it can be hard to assign a signature to each user, since you must flag them individually. Also, since the html code can work differently on different email clients, a tool to help me test the code on each scenario would have been helpful, as I know some of Signature365 alternatives do offer it **What problems is Signature 365 solving and how is that benefiting you?** We wanted to apply signatures server-side to all of our users, so that they are appearing with the same format for everybody without every user changing it to its likings. Once set, broadcasting a change to the signature applied to every email sent takes seconds. **Official Response from Dale Quincey:** > Hi Stefano, and thank you for such a detailed and kind review. It's great to hear the conditional logic and HTML flexibility have been working well for you, and thank you for the kind words for our support team. On assigning signatures without Azure group management, we'd always recommend assigning rules based on group membership where possible, as this significantly reduces the overhead of managing individual users. If your IT setup makes Entra ID group management difficult, it may be worth a conversation with our support team, who can advise on the best approach for your environment. On template previewing; Signature 365 includes a preview window within the template designer, so this may be worth exploring if you haven't already. It's worth noting that true cross-client rendering preview, particularly for Outlook Classic which uses its own proprietary rendering engine, is a challenge the industry as a whole hasn't reliably solved, so any previewing tool will have its limitations in that regard. If you have any questions, the support team are always on hand if you need anything further. Thanks again for sharing your experience. Kind Regards, Dale Quincey ### 6. The must-have essential SaaS for your company **Rating:** 4.5/5.0 stars **Reviewed by:** Vito C. | IT Service Delivery Manager, Enterprise (> 1000 emp.) **Reviewed Date:** February 11, 2026 **What do you like best about Signature 365?** - The tool is well integrated with Microsoft ecosystem, configuration and user/group import works smoothly, the add-in works well on every version of Outlook, it replicates the committed edits in seconds - Setting up an entire signature is very straghtway, it's composed by 3 parts - signature (user information), campaign (banner) and disclaimer (legal and misc info) - that are independly manageable. - Many fields are available to sync, plus 15 custom fields + any extended attributes, usually from on-premise Active Directory to Entra ID) - Extra wide default and custom company fields are avaiable. Example of custom company field i created is newsletter link that is in every signature and batch-changeable in 1 edit. - Knownledge base is very well managed and the guidelines are clear to follow, with many practical examples - Custom roles for IT Administrators + extra people to only view and manage parts of the tool are a thing. In my case, Marketing dept. can view active campaigns with evidence of end scheduling and % click rate of them. - Additional specific filter attribute to deploy different signatures for iOS/Android devices among the others open up to more granula personalization of the company experience - We chose this product because the price is very competetive after scouting other major products - The product roadmap looks good with features and correction that makes sense. - Support and Sales reached out via email reply fast and super precise and easygoing, that is not taken for granted in this "AI world" we are living in **What do you dislike about Signature 365?** - Rules have priority, a preview or simulation of what apply to users is a missing feature at the moment. When you have many rule, a missclick can commit an unwanted change. Be careful. - Campaigns have priority too, but with a button and not with drag and drop - The entire signature is in a table, a feature to add space before the signature (out of table) is missing at the moment - Does not support at the moment external images, so a new company logo cannot be read in the official website and can lead to a mismatch if not well coordinated **What problems is Signature 365 solving and how is that benefiting you?** - No need anymore of an on-premise server as the previous product we were using, which load to scan Active Directory and provide the signature (classic HTM files) freeze usually the machine for a lot of time, and the sync between the agent and the server took about 2 hours. - Users machine does not need to have a local agent installed anymore, since the add-in is deployed directly into the M365 profile. - We didn't use before mobile signatures for lacking of funcionality of previous software, and now it's a reality and integrated in navite Outlook app and 3rd party with a specific "inject-signature" configuration. - Statistics of click-rate on banners are showing to stakeholders that social networks aren't the solution to everything and potential business can be exploited more **Official Response from Dale Quincey:** > Hi Vito, and thank you for such a thorough and considered review. It's great to see the breadth of features you've been putting to use, and we're really pleased the product has made such a tangible difference compared to your previous on-premises setup. On your feedback points, the rule simulation feature is a fair observation, and something that our product team are considering. In the meantime, we'd recommend using the "Stop processing more rules" option if possible when building out rule sets, as this can help prevent unintended signature assignments. Our support team are always happy to help review rule configurations if needed. Drag-and-drop reordering is a reasonable improvement to this, and I've created an improvement request for our dev team. While Signature 365 doesn't allow references directly from an external URL, updating an image within the portal pushes the change across all signatures using the image, so keeping your logo consistent across the organisation is still a single update rather than many. Due to the way signatures are structured to ensure consistent rendering across Outlook versions, adding spacing outside of the signature block isn't currently possible, though this is something we may look at as part of our ongoing template designer improvements. Thanks again for such a detailed review. It's genuinely useful, and we hope to keep earning your confidence as the product continues to develop. Kind Regards, Dale Quincey ### 7. Effortless Company-Wide Signature Management with Signature 365 **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Museums and Institutions | Mid-Market (51-1000 emp.) **Reviewed Date:** April 28, 2026 **What do you like best about Signature 365?** Signature 365 makes it easy to manage signatures across the company. The web portal is straightforward to use, and the integration with Microsoft 365 means we don’t have to worry about creating users and groups. If you’re moving over from their on-premise product, Symprex Email Signature Manager, the migration wizard can upload signatures, campaigns, and rules. In my experience it worked really well and saved a lot of time during the migration process. The technical support was very responsive when I had a few queries about how the on-prem agent would interact with the O365 add-in, they also checked in periodically to make sure our testing was going well. **What do you dislike about Signature 365?** So far, we haven’t run into any issues. The only limitation we’ve noticed is how long it can take for the Microsoft 365 Admin Center to deploy the integrated app, 'Signature 365 for Outlook,' to users. If you can’t wait for the cloud deployment to complete, there’s also an option to install the add-in manually. **What problems is Signature 365 solving and how is that benefiting you?** Manually managing signatures and ensuring everyone is using the same formatting can be very difficult to ensure. This product has solves that for us without the need for an on-premise app. ### 8. Effortless Mobile Signature Management **Rating:** 5.0/5.0 stars **Reviewed by:** Issaac R. | Help Desk Technician, Mid-Market (51-1000 emp.) **Reviewed Date:** April 28, 2026 **What do you like best about Signature 365?** I like the addition of mobile email signatures and the ease of setting up a user with an email signature. With Signature 365, we can set up a distribution group and link this to the signature manager. Simply adding a user to this group generates a signature, making the task quick and easy. It's a feature that addresses a need we've had for some time. **What do you dislike about Signature 365?** I don't like that Signature 365 doesn't allow me to save an image with a specific file name or rename after uploading. Because of this, we have to create individual signature templates for each user that requires a headshot. **What problems is Signature 365 solving and how is that benefiting you?** I use Signature 365 to automatically generate mobile email signatures on iPads and cell phones, solving issues we had with our outdated Symprex software. It adds mobile signatures and makes setting up user signatures quick and easy by linking distribution groups to the signature manager. ### 9. Seamless Transition, Reliable Support **Rating:** 5.0/5.0 stars **Reviewed by:** Danilo M. | Mid-Market (51-1000 emp.) **Reviewed Date:** April 23, 2026 **What do you like best about Signature 365?** I find Signature 365 to be user-friendly, as I don't need to spend a lot of time configuring or installing it. It works seamlessly, and I don't have to babysit the system. The transition and migration have been smooth, and although we're doing the migration little by little, it's working fine for us right now. The product integrates well with Microsoft 365, and I don't have to install any client or agent, just enable Signature 365 for users. We haven't encountered any problems so far; it has been good for us. The support team, especially Jamie, is very helpful and knowledgeable, making the setup straightforward and easy. I can rely on them if issues arise. It's been pretty much plug and play for us. **What do you dislike about Signature 365?** nothing really **What problems is Signature 365 solving and how is that benefiting you?** Signature 365 transitions us from on-prem to cloud-based systems, working well and being user-friendly. It simplifies the setup process by not requiring client or agent installation, and it's seamless, with minimal configuration or troubleshooting needed. ### 10. Effortless Centralized Signature Management **Rating:** 4.5/5.0 stars **Reviewed by:** Martin J. | Marketing Specialist, Graphic Design, Mid-Market (51-1000 emp.) **Reviewed Date:** April 23, 2026 **What do you like best about Signature 365?** I appreciate that Signature 365 is a primary tool for managing corporate signatures and running targeted banner campaigns. It is easy to automate our branding, and the interface with the dashboard is very user-friendly. A consistent look across all our communications is effortless. Signature 365 has eliminated the friction of manual and time-consuming processes for running email banner campaigns by allowing us to deploy, track, and update marketing banners instantly across the entire organization. I most appreciate the centralized control over our entire organization's email presence, enabling us to update everyone’s signature and change marketing banners instantly, ensuring we stay professional and on-brand with zero manual effort from individual team members. I like the instant deployment and scheduling features, which are also good. The initial setup was straightforward, done in a few hours, and now everything is managed with a few clicks. **What do you dislike about Signature 365?** Some of the functions were very slow at the beginning, but fast fix from your team did a great job and now everything works perfectly. Advanced analytics - moving beyond simple click rated to UTM-driven conversion tracking directly within the dashboard would help. **What problems is Signature 365 solving and how is that benefiting you?** Signature 365 makes managing corporate signatures and running banner campaigns a breeze. It gives us centralized control over email signatures and banners, ensuring consistency and saving us from the manual, time-consuming process of updating everything individually. **Official Response from Dale Quincey:** > Hi Martin, and thanks for taking the time to leave a detailed review. Great to hear Signature 365 is helping with centralised signature management and banner campaigns. One of the aims of the platform is to make updates, scheduling, and campaign changes quick to manage across the organisation, without relying on individual users to make manual changes, so it’s good to see that reflected in day-to-day use. Thank you for the callout on the issues. We endeavour to get everything right 100% of the time, but we make sure to address issues quickly when we don't. Glad to hear our teams were able to resolve the issue quickly and that everything is now working as expected. On the analytics side, whilst I don't have any timelines to share, deeper campaign analytics are on the roadmap, so that’s useful for us to hear from a customer. Thanks again for your time and the review. Kind regards, Dale Quincey ### 11. Reliable Email Signature Management, Effortlessly On-Brand **Rating:** 5.0/5.0 stars **Reviewed by:** Ben W. | Creative Director, Small-Business (50 or fewer emp.) **Reviewed Date:** April 22, 2026 **What do you like best about Signature 365?** I appreciate how Signature 365 manages email signatures across our team at CRA, keeping them consistent and on-brand. It handles our legal disclaimers automatically and allows us to drop in campaign banners when needed. It's been fantastic in solving our issues — everyone's signature now follows our brand guidelines, and the imagery renders properly across devices. The reliability is great, as we've never had outages or major issues, so it quietly does its job in the background. I like its flexibility in setup with the ability to add custom code, yet it's still easy enough to use and reliable. Also, I love that I can easily swap out images or tweak the signature layout and have these changes instantly active across all staff. The initial setup was very easy, and it links well with Microsoft user data. **What do you dislike about Signature 365?** Some easier-to-use front-end design tools may help less tech knowledgeable people use the platform, which may be more applicable in small businesses. **What problems is Signature 365 solving and how is that benefiting you?** Signature 365 keeps our email signatures consistent and on-brand, handles legal disclaimers automatically, and allows easy updates like campaign banners. It ensures signatures render correctly across devices and eliminates the need to manually chase updates, with reliable, seamless operation. **Official Response from Dale Quincey:** > Hi Ben, and thanks for taking the time to leave this. The level of detail is appreciated. Great to hear the consistency and reliability are delivering for you as expected. One of the focuses of Signature 365 is to ensure signatures stay on-brand and render correctly across devices without ongoing effort, so it’s good to see that reflected in day-to-day use. The flexibility around layouts, banners, and custom code is also something we’ve put a lot of emphasis on, so it’s useful to hear that it’s working well for you. On the front-end side, that’s fair feedback. We’re actually in the process of developing a new template designer aimed at making layout and design changes much more accessible for less technical users, so that should directly address what you’ve highlighted here. Thanks again for your time and the review. Kind regards, Dale Quincey ### 12. Centralised Email Signature Control That Fits Perfectly with M365 **Rating:** 4.5/5.0 stars **Reviewed by:** Ben C. | Technology Enablement Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** February 20, 2026 **What do you like best about Signature 365?** Having consistent, centralised control allows both our IT team and brand owners to manage our email signatures in one place. It’s low effort for end users, and it’s a great fit for our M365 environment since the add-ins are natively available. **What do you dislike about Signature 365?** Change management is difficult to handle, and it requires a lot of thought around rules and exceptions, which takes planning and time away from a lean team. It’s also a trade-off for end users: the IT team takes on more overhead so users get more consistency, but they have less control. **What problems is Signature 365 solving and how is that benefiting you?** Changes to staff roles and the need to roll out banner campaigns quickly are handled, and it also solves the challenge of keeping legal compliance consistent across emails when individual departments have different requirements. Aligning messaging to official job roles helps keep communication consistent. **Official Response from Dale Quincey:** > Hi Ben, and thank you for the detailed review. We’re pleased to hear that centralised control is working well across both IT and brand stakeholders, and that our integration made deployment straightforward for you. Change management in environments with multiple departments, banner campaigns, and compliance variations can be challenging due to the number of differing requirements. The trade-off between user freedom and brand compliance is real, and many organisations consciously choose central control to avoid drift over time. It’s great to hear Signature 365 is helping to ensure that role changes, campaign rollouts, and legal compliance requirements are being handled effectively within that framework. Thank you again for your perspective and feedback, Kind regards, Dale Quincey ### 13. Easy Integration and Use, Ideal for Corporate Signatures **Rating:** 4.0/5.0 stars **Reviewed by:** maika s. | sys admin, Enterprise (> 1000 emp.) **Reviewed Date:** January 02, 2026 **What do you like best about Signature 365?** I love how easy it is to create signatures, duplicate them, and integrate them into the Office 365 tenant. When integrated, the signatures are automatically installed on all the Outlooks in the organization, minimally bothering the end user and making the integration very quick. Additionally, the initial setup of Signature 365 was super easy, as you connect the tenant, create the signatures, import the users, and that's it. **What do you dislike about Signature 365?** When creating signatures for autoresponders or corporate emails, it is difficult. I would also like a better way to create rules for each signature and assign them to each user, since there are users who want fields that others do not, and I have to create multiple signatures. **What problems is Signature 365 solving and how is that benefiting you?** With Signature 365, signatures are unified following the corporate pattern and are automatically updated with personal information. The quick integration with the Office 365 tenant facilitates installation on all Outlooks, minimizing inconvenience for the end user. **Official Response from Dale Quincey:** > Hi Maika, and thank you for your review of Signature 365. Its great to hear how easy you found it to integrate Signature 365 into your tenant and roll this out to your users! You can give your users the ability to display / hide fields using conditional options - we have an article on how to do this in our knowledgebase - this allows you to use a single signature and allow your users to choose the fields they wish to display: Kind Regards, Dale Quincey ### 14. Basic product that makes an impact! **Rating:** 4.5/5.0 stars **Reviewed by:** Kiki P. | Marketing Supervisor, Small-Business (50 or fewer emp.) **Reviewed Date:** February 11, 2026 **What do you like best about Signature 365?** What I like best about Signature 365 is that it keeps everything aligned without us having to chase people for updates. It makes sure the brand stays consistent across the team, and when we need to adjust something, we can do it quickly and in one place. It saves time and keeps things clean and professional without overcomplicating the process. **What do you dislike about Signature 365?** Sometimes small updates feel less intuitive than they should be. There are moments where formatting or syncing takes a bit of troubleshooting, which slows things down. It’s not a major issue, but it would be great if the platform felt a little more seamless and user-friendly overall. **What problems is Signature 365 solving and how is that benefiting you?** It solves inconsistency and manual updates. Everything is centralized, on-brand, and easy to control, which saves time and keeps our communication clean and professional. **Official Response from Dale Quincey:** > Hi Kiki, and thank you for your review here. Its great to hear that Signature 365 is helping you save time and ensuring your branding is consistent without any manual intervention. Thank you for the feedback on template updates - that’s an area we’re actively refining as part of our ongoing improvements to the template designer, with a focus on making these types of change easier to manage. Thanks again for sharing your experience. Kind Regards, Dale Quincey ### 15. Effortless Email Signature Management Across Platforms **Rating:** 5.0/5.0 stars **Reviewed by:** Paul P. | IT Manager, Enterprise (> 1000 emp.) **Reviewed Date:** April 22, 2026 **What do you like best about Signature 365?** I like that Signature 365 allows us to run a standard email signature across all our staff and keep it updated. The multi-platform integration is great because it doesn't require extra configuration, so we can use the same configuration for iOS, Mac, Windows, and Android. This flexibility means our staff can use the platform that works for them while we still maintain a secure email signature standard. The initial setup was also very easy. **What do you dislike about Signature 365?** The cost to deploy Signature 365 to the full College community. We cannot afford to deploy to our students, only our staff. **What problems is Signature 365 solving and how is that benefiting you?** I use Signature 365 to maintain a standard email signature across all our staff. It allows multi-platform integration without extra configuration, letting staff use different platforms while keeping email signatures secure. **Official Response from Dale Quincey:** > Hi Paul, and thanks for taking the time to leave this; I really appreciate the detail. It's great to hear the cross-platform side is working as expected. A big part of the design is ensuring signatures remain consistent across Outlook desktop, mobile, and web without needing separate configs per device, so it’s good to see that coming through in practice. On cost, we believe that in most cases we come in at a lower cost than comparable platforms, but we understand budget constraints can still limit how far that rollout goes, especially into larger user groups like students. Thanks again for your time and the review. Kind regards, Dale Quincey ### 16. Efficient Email Signature Management with Room for Customization **Rating:** 4.5/5.0 stars **Reviewed by:** fethi g. **Reviewed Date:** February 13, 2026 **What do you like best about Signature 365?** I use Signature 365 to standardize and centrally manage email signatures across the organization. I value the centralized control and ease of deployment, which allows me to manage all employee signatures from a single administrative interface. It eliminates inconsistencies in employee email signatures and removes the need for manual configurations. I appreciate how it synchronizes accurate contact information with Microsoft 365 user attributes and standardizes legal disclaimers. This reduces IT support requests and minimizes configuration errors. Its native integration makes the initial setup straightforward, which is great for first-timers. Overall, it's a highly reliable and scalable solution that I can confidently recommend. **What do you dislike about Signature 365?** It's limiting for highly customized layouts. Advanced formatting or complex design adjustment requires additional effort. Testing different conditional rules or user segmentation scenarios can be less intuitive. There's a need for granular control for edge cases like unique roles. There's room for improvement in advanced template flexibility and deeper analytics reporting. **What problems is Signature 365 solving and how is that benefiting you?** I use Signature 365 to standardize email signatures organization-wide, eliminating inconsistencies and manual configurations. It centralizes control, ensuring brand consistency and accurate info, while reducing IT support requests. It's a reliable and scalable solution that enhances operational efficiency. **Official Response from Dale Quincey:** > Hi Fethi, and thank you for such a detailed review. We’re particularly pleased to hear that centralised control, data synchronisation, and disclaimer standardisation are delivering measurable benefits and helping you to reduce overheads and inconsistencies, and it's great to hear the integration made first-time setup straightforward. Your feedback around advanced customisation, complex layouts, and conditional logic is much appreciated. Our upcoming designer enhancements are focused on increasing flexibility and ease of use for more complex layouts and conditionals. Kind Regards, Dale Quincey ### 17. Streamlines Signature Management but Could Use UI Enhancements **Rating:** 3.5/5.0 stars **Reviewed by:** Kelly S. **Reviewed Date:** February 11, 2026 **What do you like best about Signature 365?** I like how the signatures roll out easily and quickly across the team. I also appreciate being able to set different rules, which allows me to apply different signatures for users quickly. **What do you dislike about Signature 365?** The interface is quite basic, and I found myself having to edit the code to create the signature we wanted. I also have to use coding every month when I edit it as the table spacing seems to change. It's more time-intensive than I envisioned but takes that time away from the team needing to do it. Initial setup wasn't particularly easy; I had some difficulties linking it to our server and needed IT's help to troubleshoot. I also had to recreate our signature, which didn't copy and paste well, so I had to edit lots of stuff in coding and do lots of testing. More options with sizing, fonts, table spacing, and the option to capitalize fields would be helpful. **What problems is Signature 365 solving and how is that benefiting you?** I use Signature 365 to manage my team's signatures, updating them easily each month. It solves the issue of individual updates by letting me handle changes for everyone. I like how it rolls out signatures quickly and lets me set different rules for users. **Official Response from Dale Quincey:** > Hi Kelly, and thank you for the detailed review — we genuinely appreciate the time you’ve taken to outline both the benefits and the challenges. It’s great to hear that the ease and speed of the signature rollout, along with rule-based control, are delivering value for you. Thank you for your feedback on the designer interface and the need to work in the source editor for more advanced layouts. Improving the design experience — including layout control, spacing consistency, formatting options, and conditional field handling — is an active area of development. Our work on the next-generation template designer is focused specifically on reducing the need to drop into the source editor while still preserving the flexibility required for more complex designs. You can keep up to date on our current releases at updates.signature365.com, where you can also see a roadmap detailing our upcoming features. Thank you again for your honest feedback. Kind regards, Dale Quincey ### 18. Quick, Painless Exchange Signature Setup with Granular Security Group-Based Deployment **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Hospital & Health Care | Mid-Market (51-1000 emp.) **Reviewed Date:** February 11, 2026 **What do you like best about Signature 365?** The setup and integration for deploying Signature 365 into our Microsoft 365 exchange environment was very quick and painless. Even configuring the Outlook Add-in was simple. The ability to implement different signatures or options based on existing Security Groups made deployment quick and granular. **What do you dislike about Signature 365?** The editor is not super user friendly. I have a background in web/graphic design and some coding as well, so I was able to brute force some things I needed in the signature, but I could not give the background editor to someone on the Human Resources or Public Relations teams to implement signatures. **What problems is Signature 365 solving and how is that benefiting you?** Signature 365 is essentially used to do a couple of things. One is to lock down email signatures so nobody is modifying job titles, names, or adding extra "unapproved" modifications. The other is that it always ensures that any email sent from our organization always has an email, regardless if it is sent out via desktop application, web application or via mobile app. **Official Response from Dale Quincey:** > Hi, and thank you for the detailed review. It's great to hear that you found the integration simple and quick to complete. The ability to leverage existing Security Groups for the deployment of signature rules is a key feature to reduce administrative overhead. Improving the usability of the template designer is currently a key focus area for us. Our current work on template designer enhancements are specifically aimed at making both simple and advanced layouts more accessible without requiring code-level intervention. We have details on our current roadmap at updates.signature365.com and post release updates here and in the internal alerts functionality of Signature 365. Thank you again for the constructive feedback. Kind regards, Dale Quincey ### 19. Intuitive Email Signature Control with Stellar Support **Rating:** 4.5/5.0 stars **Reviewed by:** Sarah M. **Reviewed Date:** February 11, 2026 **What do you like best about Signature 365?** I find Signature 365 really easy to use with its intuitive platform that's pretty much plug & play. The custom fields are great because they allow users to update their own information, freeing up our IT team from having to make backend updates. The visual editor is something I love as it makes changing things so easy. The team at Signature 365 (specifically Jamie) has been super helpful in getting everything up and running, and our IT team was impressed with how easy it was to set up and roll out. Overall, Signature 365 makes ensuring brand compliance across our email signatures a breeze. I also appreciate how it centrally controls email signatures, helping our marketing team easily implement campaigns. **What do you dislike about Signature 365?** There are some limitations - like I wish that you could rearrange the order of the custom fields. I also wish that you could rename the custom fields after creation. Just the ability to reorganize some of the elements would be nice. **What problems is Signature 365 solving and how is that benefiting you?** Signature 365 gives Marketing control over email signatures, ensuring brand compliance. It eliminates issues like wrong fonts and unauthorized content and allows marketing to implement campaigns easily. The plug-and-play setup and custom fields reduce IT workload, simplifying updates to personal information. **Official Response from Dale Quincey:** > Hi Sarah, and thank you for such a detailed review; it’s great to hear how well Signature 365 is working across both Marketing and IT. Giving users the ability to manage their own personal information while maintaining central control over branding is exactly the balance we aim to strike. Reducing IT workload while empowering Marketing to manage campaigns and compliance is a core part of the platform’s design. Your feedback regarding custom field ordering and renaming has been noted. In the Outlook add-in, custom fields are currently displayed alphabetically and can’t be manually reordered after creation. We understand how this can limit flexibility, particularly for organisations using a larger number of fields. One practical workaround some customers use is applying a naming convention (for example, numeric or grouped prefixes) to control display order more predictably. I also appreciate the kind words about our support team — I'll be sure to pass that on. Support is something we take seriously, and we’re proud to maintain a 100% positive CSAT rating across hundreds of verified responses over the past year. Thank you again. Kind regards, Dale Quincey ### 20. Easy of deploy, and easy to manage **Rating:** 5.0/5.0 stars **Reviewed by:** juan j. | palarinsal.com, Mid-Market (51-1000 emp.) **Reviewed Date:** November 04, 2025 **What do you like best about Signature 365?** the integration of all the account in the tenant with the same design of signature, the branding of the group is perfect now when the people send emails. is easy of use for the users and easy to implement for the admins, if you have any problem the customer support is quickly and effective, and they solve the problem very fast, we change our signature each month and by the moment signature 365 is perfect **What do you dislike about Signature 365?** the main problem for us is when we have a lot of users each one want a signature with a label that the other users dont want, per exemple one person want his email or his phone but other person dont want the same, so we need to create 2 rules for each case. But in general signature 365 is greats **What problems is Signature 365 solving and how is that benefiting you?** customization of all the signatures and make all users with same design, without signature all the users have different sizes of font, quality of the image etc, with signature365 all the problems are solved **Official Response from Dale Quincey:** > Hi Juan, and thank you for your review of Signature 365. Its great that your users are finding it easy to use, and thank you for the kind words on our support experience. On your point over multiple signatures, we have a KB article detailing this specific use case, using fields and conditional formatting to allow you users to choose the fields that are included on a signature - i have included this in the resource URL below Kind Regards, Dale Quincey ### 21. A Game-Changer for Centralized Email Signature Management **Rating:** 5.0/5.0 stars **Reviewed by:** monica r. | program consultant, Sports, Enterprise (> 1000 emp.) **Reviewed Date:** October 30, 2025 **What do you like best about Signature 365?** Synchronisation between users ensures that everyone has the same signature, without some having giant fonts or misaligned images, or even different fonts. It synchronises all users at once when there is a change in the signature, whether due to an event or a promotion, and with the dashboard you can see how many rules you have set, how many signatures, etc. You can apply signatures by department in case management wants a different signature from marketing, etc., and add multiple fields such as telephone number, full name or surname only, and custom fields, etc. Customer support is great. You open a ticket and they respond quickly and integration / implementation is quick: enter your tenant admin account and in just four clicks, you've integrated the signature. **What do you dislike about Signature 365?** Having to create many rules because each user wants a different signature. When one wants fields such as telephone number, but another wants a different email address to appear, another wants department, and another wants department and position, you have to create a signature for each case. It would be great if it were easier to set up **What problems is Signature 365 solving and how is that benefiting you?** Each user had a signature that did not match the brand, misaligned images, large text, off-centre text, etc. With Signature365, this is solved because it provides all users with the same signature. This benefits me enormously because before, when we had a new signature, we had to go one by one to the people who did not know how to set it up and add it for them. Now it is done automatically from the signature, which makes things much easier for us. When we have to change the signature for some reason, we change the signature for 650 people from Signature and they are all changed at once, which is great. **Official Response from Dale Quincey:** > Hi Monica, Thank you for the great review of Signature 365 - its brilliant to see this being used, and your comments on the support team are much appreciated. We have a helpdesk article on your exact issue above - you can use custom fields to do just this - I'll link this below, but please contact the support team if you need any advice or assistance. https://support.signature365.com/support/solutions/articles/1000318280-using-custom-fields-in-signature-365 Kind Regards, Dale Quincey ### 22. Simplified and Powerful Corporate Signature Management **Rating:** 4.5/5.0 stars **Reviewed by:** paolo b. | Tecnico It, analista funzionale e integratore di sistemi, Computer Networking, Enterprise (> 1000 emp.) **Reviewed Date:** April 23, 2026 **What do you like best about Signature 365?** I find Signature 365 easy to use and powerful, thanks to its basic HTML structure and good scripting qualities. I particularly appreciate the fact that it is completely cloud-based, which allows for effective management of all tenant signatures at the team level. **What do you dislike about Signature 365?** I would like there to be the possibility of using images hosted on other sites as logos in signatures. I would like the logo image to be hosted on our site, so that it can be changed at the source without having to modify all the signature templates each time. **What problems is Signature 365 solving and how is that benefiting you?** Signature 365 manages personalized automatic signatures, ensuring uniform layouts and data automatically updated when a user changes role or position. **Official Response from Dale Quincey:** > Hi Paolo, and thank you for your review. It's great to hear Signature 365 is working well for you across the tenant. One of the aims of the platform is to keep centralised signature management straightforward, while still giving flexibility through HTML and custom logic where it’s needed, so it’s good to see that reflected in your experience. On externally hosted images, we keep image management controlled within the platform to help with consistency, rendering, and reliability, as we cannot guarantee the availability of external services. I would note that if an image is uploaded with the same name, any templates using the image will be automatically updated to use the new version by default. Thanks again for your time and the review. Kind regards, Dale Quincey ### 23. Cross-platform company signatures made easy **Rating:** 4.5/5.0 stars **Reviewed by:** Thomas W. | CTO, Mid-Market (51-1000 emp.) **Reviewed Date:** February 16, 2026 **What do you like best about Signature 365?** It has made managing company signatures across platforms so easy. I no longer have issues deploying signatures for Outlook, Android, or Apple—everything is handled smoothly from a single place. **What do you dislike about Signature 365?** The editor could use a bit of improvement, especially when it comes to previewing signature templates. I’d like it to show results in a way that better reflects what to expect across different platforms. **What problems is Signature 365 solving and how is that benefiting you?** Until we started using Signature 365, we didn’t have a single tool to manage all company signatures from one interface. Now we have a single point of management to handle a unified, company-wide signature. **Official Response from Dale Quincey:** > Hi Thomas, and thank you so much for leaving such a positive review. It's great to hear that managing signatures across Outlook, Android, and Apple has become so much simpler for your team! Your feedback on the editor preview is appreciated. However, it's worth noting that accurately previewing how signatures will render across different platforms, particularly Outlook Classic which uses its own proprietary rendering engine, is a challenge not unique to our editor. That said, we are actively working to improve our template designer experience, as detailed in our January 2026 product update at updates.signature365.com. If you ever need any assistance in the meantime, our support team are always on hand, and we're proud to say we've maintained 100% positive customer satisfaction ratings since January 2024. Thanks again for sharing your experience! Kind Regards, Dale Quincey ### 24. Chairman of foundation Stichting Doit2Gether **Rating:** 4.5/5.0 stars **Reviewed by:** Adrie B. | Chairman of the foundation, Small-Business (50 or fewer emp.) **Reviewed Date:** November 14, 2025 **What do you like best about Signature 365?** Fits for purpose. Signature 365 works as well in the Outlook app and the browser. Should you forget or accidently remove your signature, your mail will be signed because of the mailrules. Policies are easy to implement based and even you have time and day based policies. For example a certain period because of a campaign. Also disclaimers ca be implemented. The tool is easy to implement and although I didn't have to contact Customer Support. I do think the support engineers are as good as the tool. Integration is very easy and can be intergation with MS365, Outlook (both the modern as the classic version), Exchange and SQL for retrieving additional user information. We use signature 365 on a daily frequency. **What do you dislike about Signature 365?** We don't have any dislikes at the moment. **What problems is Signature 365 solving and how is that benefiting you?** You don't have to inform every user to have a signature created within Outlook. As a company you have full control over the signatures, temporary campaigns and also the disclaimer underneath your mail. **Official Response from Dale Quincey:** > Hi Adrie, and thank you for the great review. We’re pleased to see the consistency across all Outlook endpoints; ensuring emails are always correctly signed across all Outlook versions is a key reason many organisations choose Signature 365, so it’s great to hear that working exactly as intended. We appreciate you sharing your experience and are glad Signature 365 is delivering consistent value for your organisation. Kind Regards, Dale Quincey ### 25. Centralized signature management: campaigns and info always updated **Rating:** 4.5/5.0 stars **Reviewed by:** Pere C. | Administrador de SIstemas, Computer Networking, Mid-Market (51-1000 emp.) **Reviewed Date:** March 10, 2026 **What do you like best about Signature 365?** It allows us to manage and unify the signatures of more than 200 users from a single place. Before, each user had to modify their signature manually and often they were outdated. Now we can update campaigns, seasons, or information changes in a centralized way and it is automatically applied to everyone. **What do you dislike about Signature 365?** In general, the solution works very well. Perhaps the initial setup requires some time to have all the templates and rules correctly defined. **What problems is Signature 365 solving and how is that benefiting you?** It helps us centralize the management of email signatures for all users. Previously, each employee had to update their signature manually, and many were outdated. Now we can change information, campaigns, or events from a single panel, and it is automatically applied to all users, saving time and maintaining a consistent corporate image. **Official Response from Dale Quincey:** > Hi Pere, and thank you for the kind review. Managing signatures centrally across 200 users is exactly the kind of use case Signature 365 is built for, so it's great to hear it's delivering on that. The initial setup does require some time investment to get templates and rules configured correctly, and that's a fair observation. As you've found, the ongoing management becomes much more straightforward once everything is in place. Our support team and knowledge base are always available if you ever need help refining your setup. Thanks again for sharing your experience. Kind Regards, Dale Quincey ### 26. Signature 365 Streamlines Brand Identity and Keeps Messaging Consistent **Rating:** 5.0/5.0 stars **Reviewed by:** Kirstin S. | Outreach Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** February 11, 2026 **What do you like best about Signature 365?** Implementing Signature 365 has been helpful in streamlining our brand identity and maintaining consistency with my organization’s brand guidelines. It also gives us the opportunity to present ourselves well to both external and internal stakeholders. **What do you dislike about Signature 365?** So far, I haven’t run into any downsides or areas where I’ve disliked the platform or its functions. Support has been very helpful, and everything has been operating smoothly up to this point. **What problems is Signature 365 solving and how is that benefiting you?** It’s cleaning up our organizational email signatures. Our organization is a parent company with many partner brands under us, which has led to inconsistent email signatures across employees. This is helping resolve that issue. **Official Response from Dale Quincey:** > Hi Kirstin, and thank you for the great review — we’re really pleased to hear that Signature 365 is helping strengthen and streamline your brand identity. For organisations managing multiple partner brands, it can be challenging to maintain consistency without removing flexibility. It’s great to hear that Signature 365 is helping you present a cohesive, professional image to both internal and external stakeholders. Thank you also for the kind words about support — that truly matters to us. Over the past year, we’ve maintained a 100% positive CSAT rating across hundreds of verified support responses, and we work hard to ensure every interaction reflects that standard. It’s great to hear that your experience matched that expectation. Kind regards, Dale Quincey ### 27. Cloud Managed Signature 365 Honest Review -- it just works **Rating:** 5.0/5.0 stars **Reviewed by:** Robert V. | Solutions Specialist, Mid-Market (51-1000 emp.) **Reviewed Date:** November 05, 2025 **What do you like best about Signature 365?** It works as advertised and desired. You create a templated signature or set of signatures and they are automatically applied to all employees in your organization. I've been using signature software for a long time, even so much as I built my own tool back in 2007 so I appreciate how deceptively difficult they can be. The main benefit of Signature 365 over it's predecessor Symprex Signature Manager is that because it's cloud based, signatures are updated for staff regardless if they are connected to the corporate network or not which since Covid has become a default for many employees. Deployment is simple enough and is deployed as an Outlook addin directly from the Microsoft 365 portal. Once it's set, it largely fades into the background which is about the highest compliment I can offer as it "just works". We also appreciate the campaign feature for targeted signature changes for time limited promotions. It also works great for temporary "holiday closure" type signature additions to all staff. The GUI based signature editor works well and pulls fields directly form Entra ID allowing for our HR department to simply update Entra ID fields and signatures are updated automatically. We went with the Symprex solution long ago because it renders the signature in the email BEFORE it is sent. At the time at least, its primary competitor Exclaimer rendered the signature after the email was sent which was and remains a deal breaker for us. I'm happy to say that capability remains in the latest version of Signature 365. **What do you dislike about Signature 365?** The lack of an API is frustrating as we used to have third party integrations with Symprex Signature Manager to pull the signatures to insert them into other applications by pulling the signatures directly from the Symprex local database. Sadly that no longer works as we don't have direct access to the database anymore and no API is available. That's the big one. Otherwise, I don't really have any other complaints. I suppose I'd appreciate more robust debugging an troubleshooting tools and it can be a little obtuse sometimes to troubleshoot the agent. **What problems is Signature 365 solving and how is that benefiting you?** Signature 365 provides standardized signatures for all of our staff. We have multiple business units, each requiring their own signature designs and we have special uses in each of those departments that further have additional changes they've requested. Signature 365 provides a unified portal to maintain and standardize all of these signatures. In other words, the product does what it claims to do without a lot of fuss or complexity. We were able to modify the permissions in our Entra ID environment to allow our HR team to update the Entra ID fields used by Signature 365 to create the signatures which has completely eliminated the need for IT to be involved every time someone changes their phone number or receives a new job title, freeing our team to do more important work. **Official Response from Dale Quincey:** > Hi Robert, and thank you for such a comprehensive and thoughtful review — especially from someone with a deep understanding of the complexities of signature management. We’re particularly pleased to hear that Signature 365 meets the “it just works” standard. When a platform fades into the background after deployment, that’s usually the highest compliment. It's great to see the in app injection called out as a key add-in capability. Ensuring users see the exact signature before sending remains a requirement for many organisations. Thank you for the feedback regarding the lack of a public API, moving from an on-prem database model to a secure cloud architecture introduces a number of number of challenges, but we understand how this can impact existing workflows. Feedback like this is valuable as we evaluate future improvements to the service. Thank you again for the detailed perspective in your review. Kind regards, Dale Quincey ### 28. Powerful, Flexible, and User-Friendly Email Signature Management with Signature 365 **Rating:** 4.5/5.0 stars **Reviewed by:** Johan L. | System adminsitrator, Mid-Market (51-1000 emp.) **Reviewed Date:** November 04, 2025 **What do you like best about Signature 365?** I find Signature 365 to be an exceptionally pleasant and efficient solution to work with. Within our organization, we use it daily to manage multiple email signatures for various departments in one account, changes to a signature takes only a few seconds, which makes administration both straightforward and highly time-efficient. I also appreciate that each signature can be fully designed in HTML, offering virtually limitless design possibilities. The direct integration with Office 365 is another significant benefit—every user field from Azure AD is accessible, and the if/else/then logic makes it simple to create dynamic signatures that automatically adapt based on the sender, their role, or department. Another notable advantage is that the signature is always correctly positioned beneath the email, as messages are relayed through their server. This guarantees that the signature consistently appears exactly as intended, no matter which device or email client is used. Although I did not personally oversee the implementation, my colleagues shared that the setup process was quick and went smoothly without any issues. The customer support team has also been helpful and responsive whenever we needed assistance. Renewals have always been seamless, and from a pricing standpoint, Signature 365 is very reasonable given the functionality and reliability it offers. In summary, Signature 365 is a robust, flexible, and user-friendly solution that makes managing professional email signatures across our organization both simple and consistent. **What do you dislike about Signature 365?** Although I’m generally very happy with Signature 365, there are a few areas that could be improved. The admin interface works fine but looks a bit dated and can become cluttered when dealing with complex configurations. A more intuitive layout with clearer visual feedback and a modern design would be a welcome improvement. Working with variables can also be a bit tricky at times. The if/else/then logic is powerful, but it requires precise syntax and thorough testing to work correctly. A more user-friendly editor or built-in validation tool would make this process much easier. **What problems is Signature 365 solving and how is that benefiting you?** Before using Signature 365, our organization struggled with maintaining consistent and professional email signatures across all users. Each employee often had slightly different layouts or outdated information, which made our external communication look inconsistent. Signature 365 completely solved this by allowing us to centrally manage all email signatures from one place. Updates to contact details, logos, or campaign banners can now be rolled out to everyone instantly — no user action required. This saves our IT department a significant amount of time and ensures that all outgoing emails maintain a consistent and professional appearance. It also reduces the chance of errors or old information being used. Overall, it’s made our email communication more uniform, professional, and efficient, while giving us full control over branding and compliance. **Official Response from Dale Quincey:** > Hi Johan, and thank you for such a thorough and thoughtful review. It's great to hear Signature 365 has made such a positive difference to your organisation's email communications, and that renewals and support have been a smooth experience throughout. On the interface, your feedback is welcome, and as outlined in our January 2026 product update, a refreshed portal experience and improved template designer are actively in development, so we hope to address those navigation and layout concerns. On the conditional logic syntax, we've actually just released IntelliSense support in the source editor, which provides field suggestions and correct syntax automatically as you type. This should make working with conditional statements considerably more straightforward. If you'd like any guidance getting started with it, our support team are always happy to help. Thanks again for such a detailed and considered review. Kind Regards, Dale Quincey ### 29. Effortless Setup and Customization, Excellent Support **Rating:** 5.0/5.0 stars **Reviewed by:** Gabor K. | IT Tehnicean, Mid-Market (51-1000 emp.) **Reviewed Date:** November 04, 2025 **What do you like best about Signature 365?** Signature 365 was the second solution we tested, we liked it and became customers. Not necessarily because of the price, but more because of the simplicity with which the configuration/integration was done for our users. The variables that take over the user data from the active directory and the possibility of using a custom theme helped us a lot. We had only one case of a connectivity problem and the support was provided quite quickly and everything was solved professionally. It is a perfect solution for our users. **What do you dislike about Signature 365?** Nothing for now . It just works, and works well. **What problems is Signature 365 solving and how is that benefiting you?** Microsoft Exchange have a set of limitations and was painful to update the signature logo for every user in the company localy on every pc. Now we have a simple template with variables, when we need to modify it, we only modify the Signature 365 logo with signature, this being applied to everyone. **Official Response from Dale Quincey:** > Hi, Gabor, and thank you for the kind review. We're really pleased to hear the setup and integration went smoothly, and that the Active Directory sync and custom theming have been a good fit for your team. It's great to hear the support team were able to resolve your connectivity issue quickly. We're proud to have maintained 100% positive customer satisfaction ratings since January 2024, so it's always good to see that reflected in practice. Thanks again for sharing your experience. Kind Regards, Dale Quincey ### 30. Effortless Signature Management with Seamless Integration and Reliable Support **Rating:** 4.0/5.0 stars **Reviewed by:** Zakaria B. | Técnico de sistemas, Mid-Market (51-1000 emp.) **Reviewed Date:** November 04, 2025 **What do you like best about Signature 365?** What I like most about Signature 365 is its simplicity and how well it integrates with Microsoft 365. The setup process was smooth and well-documented, making implementation very easy even for larger environments. Day-to-day use is intuitive, everything from editing templates to assigning rules can be done quickly without technical complexity. I also appreciate the responsive and knowledgeable customer support, which helped us fine-tune the configuration during rollout. The platform offers all the essential features we need without being overloaded, and it works reliably every day. **What do you dislike about Signature 365?** Overall, the platform works very well. The only thing I’d mention is that the signature editor could offer a bit more flexibility for design customization, but it’s a minor detail that doesn’t affect daily use. **What problems is Signature 365 solving and how is that benefiting you?** Signature 365 has solved the issue of inconsistent and outdated email signatures across our organization. Now everything is managed from one centralized platform, so updates are applied instantly to all users and devices. This saves a lot of time for IT and ensures that every email reflects the correct branding and contact information. ### 31. Effortless Signature Management and Consistent Branding Across Devices **Rating:** 4.5/5.0 stars **Reviewed by:** Nicolás E. | Senior Technical Consultant, Mid-Market (51-1000 emp.) **Reviewed Date:** October 31, 2025 **What do you like best about Signature 365?** What I like best about Signature 365 is how seamless and centralized signature management has become. We no longer need to install or troubleshoot signatures on individual devices, and it works perfectly on mobile as well. The ability to automatically pull user details from Active Directory and assign different signatures by department has saved us a lot of time while ensuring consistent branding across the organization. **What do you dislike about Signature 365?** So far, there is very little to dislike. Very occasionally and on rare occasions, we have seen minor issues with signatures, but support is quick to respond and resolve them. If anything, the editor could offer a few more advanced design options, but this is only a minor detail. Overall, the experience has been very positive. **What problems is Signature 365 solving and how is that benefiting you?** Signature 365 has solved the complexity of managing email signatures across all users and devices. Previously, we had to install or fix signatures manually on each workstation, and mobile devices couldn’t use standardized signatures at all. Now, signatures are applied consistently everywhere, without user intervention. It has also allowed us to automate signature information through Active Directory and assign different templates by department, ensuring accuracy and a professional, unified brand image. As a result, we save significant time on administration, reduce support requests, and ensure consistent communication across the company. ### 32. An intuitive and centralized solution to manage signatures easily **Rating:** 4.5/5.0 stars **Reviewed by:** Pere C. | Administrador de sistemas, Telecommunications, Mid-Market (51-1000 emp.) **Reviewed Date:** October 30, 2025 **What do you like best about Signature 365?** What I like most about Signature 365 is its ease of use and integration. Although the initial setup may take some time, once configured it is very intuitive and efficient. We recently implemented it for more than 100 people in Grandvalira, and the change has been very positive. Now, when we need to modify the signatures, we do it from a single centralized point, which saves a lot of time and avoids errors. Additionally, customer support has been very good throughout the implementation process. **What do you dislike about Signature 365?** In general, the experience has been very good, although the initial setup can be somewhat complex, especially when working with many users and different departments. However, once configured correctly, the system operates very stably and does not present major issues. **What problems is Signature 365 solving and how is that benefiting you?** Currently, we have a small problem with some automated emails sent from "no-reply" addresses. These messages also include the Signature 365 signature, and so far we have not found a way to exclude them. We have already opened a case with support and are awaiting a solution. Even so, the system has benefited us greatly by centralizing signature management and maintaining a consistent corporate image in all emails. ### 33. “ Reliable and Professional Email Signature Management Solution **Rating:** 4.5/5.0 stars **Reviewed by:** Astrit H. | IT Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** October 30, 2025 **What do you like best about Signature 365?** We have been using Signature 365 throughout our organization, and our experience has been excellent from beginning to end. The platform integrates effortlessly with Microsoft 365, allowing us to standardize professional email signatures for all employees without the usual complications. The administrative interface is user-friendly, and updates are deployed smoothly across the company. We particularly value the consistency it brings to our branding and the significant time saved by automating signature management. Whenever we have had questions, customer support has been both responsive and helpful. Overall, Signature 365 has made managing email signatures both effortless and dependable—a straightforward solution that simply works. I highly recommend it to any organization seeking a professional, centrally managed email signature solution. **What do you dislike about Signature 365?** Signatures look great on desktop but glitchy (e.g., broken layout, missing elements) on mobile or when viewed in apps. Desktop designs don't translate perfectly HTML editor has quirks; links underline despite fixes, images resize oddly—requires manual hacks. Zero-Config Stability: Make signatures "plug-and-play"—eliminate the "email yourself" step with better caching. **What problems is Signature 365 solving and how is that benefiting you?** Unified, responsive signature template across all users and devices Zero-touch onboarding — signatures auto-apply to Outlook, OWA, iOS, Android Run time-limited marketing campaigns in every email (banners, events, CTAs) Track clicks, views, and devices per campaign with built-in analytics Real-time Azure AD sync — auto-update name, title, photo, pronouns, contact info No transport rules needed — cleaner Exchange setup than competitors Works natively with shared mailboxes Optional Outlook add-in for send-time preview 14-day full-featured trial with real Azure AD data ### 34. Symprex Signature 365 Client - A Game-Changer for Email Signatures **Rating:** 5.0/5.0 stars **Reviewed by:** Sandy J. | Senior Application Support Engineer, Enterprise (> 1000 emp.) **Reviewed Date:** October 29, 2025 **What do you like best about Signature 365?** We've been using the Symprex Signature 365 client for some time now, and it has truly transformed the way we manage email signatures across our organization. One of the standout features is just how intuitive and user friendly the interface is. From setup to deployment, everything feels streamlined and well thought out, making it incredibly easy to work with, even for those who aren’t particularly tech savvy. Compared to previous signature solutions we've used, Signature 365 is a significant improvement. The flexibility it offers, combined with its reliability, has made our signature management process smoother and more efficient. We’ve run several signature campaigns using the platform, and the results have been excellent. The ability to push out branded messaging consistently across all users has helped us maintain a professional image and support marketing efforts effortlessly. **What do you dislike about Signature 365?** As for dislikes, there’s honestly very little to criticise. It’s one of the few software tools we use where we don’t have anything negative to say. It just works, and works well. That’s rare, and it’s worth highlighting. **What problems is Signature 365 solving and how is that benefiting you?** It enhances our workflow, and has become an essential part of our communications toolkit. We wouldn’t want to use anything else. ### 35. Effortless Email Personalization and Seamless Microsoft Integration with S365 **Rating:** 4.0/5.0 stars **Reviewed by:** Henry W. | IT Support Apprentice, Mid-Market (51-1000 emp.) **Reviewed Date:** October 29, 2025 **What do you like best about Signature 365?** What I appreciate most about S365 is the ability to add variables to templates, allowing us to dynamically populate emails rather than creating a separate signature template for each user. Its scalability is impressive, especially thanks to the Microsoft integration, which makes it possible to include our hundreds of staff members seamlessly. We rely on it frequently because the integration process is so straightforward—just a few clicks and it was ready to deploy across our entire team. Additionally, the customer support team responds promptly and is always willing to provide as much assistance as possible. **What do you dislike about Signature 365?** One limitation I've come across is that, when dealing with variables, I am unable to customize the signature fields for each user individually. **What problems is Signature 365 solving and how is that benefiting you?** We needed to transition from our on-premise setup to the cloud, and S365 provided a competitively priced and highly customizable solution for managing signatures. As a result, we decided to migrate our entire signature system to their platform. ### 36. A great solution to achieve consistent signatures **Rating:** 4.5/5.0 stars **Reviewed by:** Brandi W. | Quality Assurance and Business Analyst Specialist, Mid-Market (51-1000 emp.) **Reviewed Date:** April 23, 2026 **What do you like best about Signature 365?** Being able to have consistency with signatures and headshots across the board as well as everything all in one place. This product has helped save time and frustration with updating and implementing signatures **What do you dislike about Signature 365?** I honestly haven't found any issues to dislike at this point **What problems is Signature 365 solving and how is that benefiting you?** All employees having the same formatted signature, updating signatures in real time for title changes or headshot updates. **Official Response from Dale Quincey:** > Hi Brandi, and thank you for your review. It’s great to hear Signature 365 is helping you keep signatures and headshots consistent across the organisation, and that real-time updates are working well for title changes and headshot updates, particularly where consistency across all employees is important. We designed the system to reduce management overhead when updating and deploying signatures, so it's great to hear this is working well for you. Thanks again for your time and the review. Kind regards, Dale Quincey ### 37. Effortless Email Signature Management **Rating:** 5.0/5.0 stars **Reviewed by:** Shashank Reddy M. **Reviewed Date:** February 12, 2026 **What do you like best about Signature 365?** I appreciate that Signature 365 solved our formatting issues and reduced our support effort through centralized control. From an IT perspective, managing everything from a single dashboard is helpful because it means we no longer need to manually update individual user signatures for branding changes, contact detail updates, or disclaimer revisions. The integration has been very smooth, and the support person has helped us very well. Transitioning from Symprex to Signature 365 was beneficial since Signature 365 makes it easier and is not as time-consuming. The initial setup was very easy. **What do you dislike about Signature 365?** So far everything is good **What problems is Signature 365 solving and how is that benefiting you?** I use Signature 365 to manage email signatures as a controlled marketing channel, eliminating formatting issues and reducing support effort. It centralizes control, allowing IT to update signatures easily, saving time compared to Symprex. **Official Response from Dale Quincey:** > Hi Shashank, and thank you for your review — we’re really pleased to hear that Signature 365 has delivered both operational efficiency and marketing control for your organisation. Centralised management from a single dashboard should mean branding updates, contact changes, and disclaimer revisions can be handled once — not hundreds of times manually — so it’s great to hear that’s saving your team time. Thank you as well for the kind words about support — that matters a lot to us. Its great to see Signature 365 being used from a marketing perspective and to reduce your teams IT overhead. Kind Regards, Dale Quincey ### 38. Centralized Signature Management That Just Works for the organization **Rating:** 5.0/5.0 stars **Reviewed by:** Ahsan H. | Information Technology Analyst, Mid-Market (51-1000 emp.) **Reviewed Date:** April 29, 2026 **What do you like best about Signature 365?** A central place to handle or manage signatures for the organization. **What do you dislike about Signature 365?** There is nothing to dislike about it but I would love to have a feature where we can have general signs but also individually customize each user's sign. **What problems is Signature 365 solving and how is that benefiting you?** We are able to have full control on the users signature across the organization. ### 39. Simple Implementation, User-Friendly Signatures with Instant Outlook Updates **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Automotive | Mid-Market (51-1000 emp.) **Reviewed Date:** April 23, 2026 **What do you like best about Signature 365?** It’s simple to implement in your environment. It’s user-friendly and easy to use. It does what it needs to do, and it’s great as well. I also love that when you edit a signature, it’s instantly visible in Outlook. Plus, you don’t have to send your email through their mail server. **What do you dislike about Signature 365?** Sometimes it's difficult to set the priority of the signatures. **What problems is Signature 365 solving and how is that benefiting you?** It’s centralising and standardising our email signatures. Now every user and department has the correct signature. The signature isn’t editable, so it always stays in the company-approved format. **Official Response from Dale Quincey:** > Hi, and thank you for your review. It's great to hear the implementation and day-to-day management have been straightforward. One of the aims of Signature 365 is to make centralised signature management simple without adding unnecessary complexity, so it’s good to see that reflected in your experience. It’s also good to hear the instant signature updates work well for you, particularly alongside the benefit of not needing to route mail through a third-party mail server, and your users seeing the signature as the email is composed. On signature priority, I'd be interested to hear the difficulties you have had here; please reach out to our support team at support@symprex.com, as this is usually something we can help with. Thanks again for your time and the review. Kind regards, Dale Quincey ### 40. all the company with the same signatures! **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Leisure, Travel & Tourism | Mid-Market (51-1000 emp.) **Reviewed Date:** November 06, 2025 **What do you like best about Signature 365?** You can add signatures for all users at once, separate signatures by department, create campaigns and view the number of clicks they have received, add custom fields and create different signatures. You can create one with the first name, surname, email address and position, and another with the department and no position. Then, using the rules, you can apply the signature to several users, and they can change it from the app that is integrated into Outlook, which you can easily deploy from the tenant. customer support is great if you have any problem and very easy to integrate The customer support is great if you have any problem they solved quickly, and is very easy to integrate with the tenant **What do you dislike about Signature 365?** I don't like that if a user wants a unique field, you have to create a signature just for them. It would be great to be able to customise them all, because that way I have 80 signatures for 500 users and when something in the signature changes, I have to go through them one by one. Then the integration is so good that when there are auto-replies, it also includes the signatures. I would like there to be more capabilities to add. **What problems is Signature 365 solving and how is that benefiting you?** Until now, we had the problem that some had a giant image, others had pixelated images, different fonts, it wasn't corporate and didn't follow the company's brand. With Signature365, now all users have the same signature with the same details and can customise it to their liking following the guidelines. we have the part to create marketing campaigns but we dont use it at the moment **Official Response from Dale Quincey:** > Hi, and Thanks for the detailed review — we genuinely appreciate you sharing both what works well and where things could be smoother. It’s great to hear that Signature 365 has helped you standardise branding across your organisation, simplify integration with Microsoft 365, and give users flexibility within corporate guidelines — and that our support team has been responsive when you needed help. That’s exactly the experience we aim for. Regarding your point about unique fields: you can address much of this today using custom fields to avoid having dozens of largely identical signatures. Signature 365 supports adding custom fields that can be inserted into a single template on a per-user basis, reducing the need to manage multiple separate signature versions manually, and giving your users the ability to select which fields they wish to display - I have attached our KB article to this reply. We have an autoresponder feature in our current roadmap at updates.signature365.com, but I do not as yet have any timelines to share here. Kind Regards, Dale Quincey ### 41. Effortlessly Standardizes Signatures Across Teams **Rating:** 5.0/5.0 stars **Reviewed by:** San T. **Reviewed Date:** February 11, 2026 **What do you like best about Signature 365?** I like Signature 365 because it is easy to implement and offers the flexibility to have different signatures based on department or location. It solves issues by removing discrepancies in company logos, phone numbers, and titles while maintaining a standard. I appreciate how it allows us to create and push department-specific signatures, like psychology, with lifeline details, and provides the option to have location-specific information for our different company locations. All our requirements for a signature app have been fulfilled by Signature 365. **What do you dislike about Signature 365?** Nothing **What problems is Signature 365 solving and how is that benefiting you?** Signature 365 standardizes our company logo, phone numbers, and titles, removing discrepancies. It's easy to implement and allows different signatures based on department or location, which helps us cater to our diverse needs effectively. **Official Response from Dale Quincey:** > Hi San, and thank you for the fantastic review; it’s great to hear that Signature 365 is delivering exactly what you need across departments and locations. Standardising logos, titles, and contact information while still allowing controlled variations for different teams or sites, such as tailored lifeline details and location-based information, is precisely what our platform is designed to support. We’re delighted that Signature 365 was easy to implement, and has fulfilled your requirements. Thanks again for taking the time to share your experience. Kind regards, Dale Quincey ### 42. Consistent Branding, Needs Better Image Control **Rating:** 4.5/5.0 stars **Reviewed by:** Taleena H. **Reviewed Date:** February 11, 2026 **What do you like best about Signature 365?** I like Signature 365 because it provides ease of use and consistency for our Board of Directors' signatures. The feature that allows our Directors to have the same signature without setting it up themselves is really valuable. It also helps our branding stay consistent, which is important to us. **What do you dislike about Signature 365?** I'm not thrilled about the image sizing in Signature 365. When I tried to load images, they came out huge and were hard to shrink. **What problems is Signature 365 solving and how is that benefiting you?** I use Signature 365 for signatures for our Board of Directors. It solves the problem of ease of use and consistency. It allows our Directors to all have the same signature without setting it up themselves, maintaining branding consistency easily. **Official Response from Dale Quincey:** > Hi Taleena, and thank you for your review — we’re really pleased to hear that Signature 365 is helping you easily ensure consistent branding for your Directors. Regarding image sizing, that’s a useful point to raise. In some cases — particularly with Gmail and certain iOS mail clients - image size attributes in HTML can be stripped or overridden by the client itself. To minimise this, we typically recommend optimising images to the exact display size before upload, rather than relying purely on HTML resizing. Our support team is always happy to advise on best-practice dimensions to ensure consistent results across clients. Thank you again for sharing your experience. Kind regards, Dale Quincey ### 43. Centralised Control & Consistency **Rating:** 5.0/5.0 stars **Reviewed by:** Gareth T. | Global Support Manager, Enterprise (> 1000 emp.) **Reviewed Date:** April 24, 2026 **What do you like best about Signature 365?** Signature 365 provides a single dashboard for managing all email signatures, ensuring consistent branding and compliance (e.g., legal disclaimers) across Outlook clients on desktop, mobile, and web. **What do you dislike about Signature 365?** Some users report that advanced customization options are limited. For complex HTML layouts or specific design flexibility, administrators sometimes need to adjust code manually or find workarounds. **What problems is Signature 365 solving and how is that benefiting you?** Beyond static signatures, the platform supports campaign banners and real-time tracking of clicks, impressions, and conversions—turning every outgoing email into a promotional opportunity. ### 44. Intuitive Automation with Centralized Control **Rating:** 4.0/5.0 stars **Reviewed by:** Vitor E. | Helpdesk, Mid-Market (51-1000 emp.) **Reviewed Date:** April 23, 2026 **What do you like best about Signature 365?** I like that Signature 365 is quite intuitive, especially in the initial setup. The automation of signatures and their updates is an important solution for me. Additionally, the centralized control helps me maintain consistency. **What do you dislike about Signature 365?** Greater flexibility in the template manager would be ideal. The editor works well for standard scenarios, but for more customized situations like combinations of text and image, I didn't find it as flexible. **What problems is Signature 365 solving and how is that benefiting you?** I automate subscriptions and their updates, ensuring consistency with centralized control. ### 45. Great product, easy to use and manage. **Rating:** 5.0/5.0 stars **Reviewed by:** Peter W. | Chief Technology Officer, Mid-Market (51-1000 emp.) **Reviewed Date:** October 29, 2025 **What do you like best about Signature 365?** We are happy customers. This tool is straightforward to set up and manage, and it has enabled us to present a more professional and consistent email branding to both our clients and vendors. I have been pleased to recommend it to others! **What do you dislike about Signature 365?** Maintaining signatures outside of Office365 does add another element to manage, but it is still much better than the alternatives, and is easy to use. **What problems is Signature 365 solving and how is that benefiting you?** We use our email signatures to communicate key messages to customers for frontline staff, and maintain a professional corporate branding for the winder team. Before Signature 365 we would email staff asking them to copy/paste signatures which was error prone. Now we can update the organization centrally and easily manage a few different messages we present in our signatures. ### 46. Turns Our Biggest Channel Into Ad Space—Easy Setup and Use **Rating:** 5.0/5.0 stars **Reviewed by:** William B. | Chief Data Officer, Small-Business (50 or fewer emp.) **Reviewed Date:** February 12, 2026 **What do you like best about Signature 365?** It’s obviously a great product as it turns our biggest channel into an advertising space. As a tool it’s surprisingly easy to use and we managed to set it up pretty much instantly with a tiny bit of help from it. **What do you dislike about Signature 365?** If I had one complaint it would be to have more in app editing and creating tools or maybe a hook up with someone like canva. It took a while to get image size and quality right for a novice graphic designer type! **What problems is Signature 365 solving and how is that benefiting you?** It’s allowing us to remind our clients and prospects about what we do and share our thought leadership without clogging up their inboxes with marketing emails. **Official Response from Dale Quincey:** > Hi William, and thank you for the great review; we love how you’ve described it. Turning everyday email into a controlled, measurable marketing channel is exactly the strategic value many organisations are looking for. It’s fantastic to hear that setup was quick and straightforward, and that you were able to get up and running almost immediately. Enhancing the template design experience is an active focus for us, and we are currently evolving our template designer to make layout control, image handling, and formatting more intuitive. Thanks again for sharing your experience. Kind regards, Dale Quincey ### 47. A real improvement for branding at the emails **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Leisure, Travel & Tourism | Mid-Market (51-1000 emp.) **Reviewed Date:** November 06, 2025 **What do you like best about Signature 365?** You can assign different signatures to all users by department or if there is a temporary event in the company at the same time. It's great and very easy to implement; in just a few hours, you can have it synchronised with your tenant. You can create 1,000 signatures and assign each one to a different user in case you have events. Then, with the campaigns, you can see how many clicks each link you have placed below the signature has as an advertising campaign. is easy of use, and the support is great, if you have any problem they solve it quickly, que use signature probalby each week a few times. **What do you dislike about Signature 365?** the price and that when there are different requirements for each user, you have to create a thousand different signatures, one for each field that each user wants to add. For example, one user doesn't want the email to be visible, another does, etc. **What problems is Signature 365 solving and how is that benefiting you?** With synchronisation between users, you can create multiple signatures for every advertising occasion, and they synchronise instantly! You can also see in a control panel how many users you have, how many signatures and how many rules, among many other things. You can also create campaigns and see how many people have opened them. At the administrator level, it is very easy to implement and use. In one month, we had it up and running everywhere. **Official Response from Dale Quincey:** > Hi there, and thank you for your review! Its great to hear how easy you found Signature 365 to implement, and to hear how you are using our features to benefit your company. Its absolutely possible to use conditional statements to allow your users to select the fields they wish to be displayed in their signatures - we have an article detailing this at the link below - if you have any questions, please just contact us and the support team will be happy to help. https://support.signature365.com/support/solutions/articles/1000318280-using-custom-fields-in-signature-365 We believe that we are very competitively priced against our rivals, and it would be interesting to hear your thoughts on this. Kind Regards, Dale Quincey ### 48. Simple signature management that saves us a lot of time **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Telecommunications | Small-Business (50 or fewer emp.) **Reviewed Date:** April 24, 2026 **What do you like best about Signature 365?** I like the simple operation of Signature 365 and that the end user doesn't have to update anything when we adjust a signature. This saves us a lot of time because we don't have to contact the end user with every rollout to request an update. **What do you dislike about Signature 365?** The upload of media is somewhat tedious at times, but it's okay. **What problems is Signature 365 solving and how is that benefiting you?** I can centrally manage all email signatures and quickly change them for each employee without them having to update them themselves. This saves us a lot of time. ### 49. Best customer service to match an excellent product **Rating:** 5.0/5.0 stars **Reviewed by:** Davey M. | CEO and CO-Founder, Small-Business (50 or fewer emp.) **Reviewed Date:** September 04, 2025 **What do you like best about Signature 365?** What I like most about Signature 365 is just how smooth and easy it is to use. Setting it up was quick, and once it was running, everything just worked. Updating signatures across the whole company takes minutes instead of hours, and the changes appear instantly. The interface is straightforward, no complicated menus or steep learning curve. I can create or adjust templates, add banners, or set up rules without needing IT support. It’s honestly one of the easiest tools I’ve rolled out—seamless across Outlook on desktop, web, and mobile. On top of that, it’s reliable. I never have to worry about signatures breaking, and the whole process feels effortless compared to other solutions I’ve tried. **What do you dislike about Signature 365?** Honestly, there isn’t much to dislike. If anything, the only challenge is that it works so smoothly you forget it’s even there. Once it’s set up, you rarely have to touch it again—which is a good problem to have. If I had to point to something, I’d say I just wish I had started using it sooner because it saves so much time and hassle compared to managing signatures manually. **What problems is Signature 365 solving and how is that benefiting you?** Signature 365 solved the headache of inconsistent email signatures across our team. Before, updating signatures meant chasing people down or sending out templates that didn’t always get applied correctly. Now it’s completely centralized—I can update one template and know that every email going out looks professional and on-brand. It also saves me a huge amount of time. Instead of spending hours managing individual signatures, I can make changes in minutes. The consistency not only strengthens our branding but also ensures important details like compliance disclaimers are always included. Overall, it’s eliminated manual work, reduced errors, and given us peace of mind that our communications are polished and reliable. **Official Response from Dale Quincey:** > Hi Davey, Thank you very much for the glowing review of Signature 365, its great to hear how easy to use you found the product, and how simple it was to implement. Its always great to hear how our solution is helping customers. Kind Regards, Dale Quincey ### 50. Effortless Integration and Intuitive Cloud Features **Rating:** 5.0/5.0 stars **Reviewed by:** Ramy A. | Business Consultancy Director, Small-Business (50 or fewer emp.) **Reviewed Date:** November 10, 2025 **What do you like best about Signature 365?** It is easy to use, to integrate, and easy to apply. It does not require a specialist to come and set it up, nor to remain at length with a support platform to create or fix any errors; it is very intuitive and easy to implement. It sufficiently covers all the needs through number of features, and its cloud implementation makes usage and updates run very smoothly. Cannot work a day without it. **What do you dislike about Signature 365?** Cannot think of anything specifically, but would love to see it integrate with more providers like iCloud and Proton mail. **What problems is Signature 365 solving and how is that benefiting you?** I need a quick and easy to implement, automated signatures created and enforced across the organization; Signature 365 fixes that in a twinkle. **Official Response from Dale Quincey:** > Hi Ramy, and thank you for your review — its great to hear how integral Signature 365 has become to your daily workflow. It’s great to see the ease of use, intuitive setup, and smooth cloud-based experience called out. Making it possible to deploy and manage signatures without specialist knowledge or complex setup is a key goal for us. Kind regards, Dale Quincey - [View Signature 365 pricing details and edition comparison](https://www.g2.com/products/signature-365/reviews?section=pricing&secure%5Bexpires_at%5D=2026-06-08+20%3A11%3A21+-0500&secure%5Bsession_id%5D=5a1679da-d11d-489f-a98e-611b2b895187&secure%5Btoken%5D=77809e74af7dc8e16700c033171c85e2554099360f08c1c931ec1627ab057d91&format=llm_user) ## Signature 365 Integrations - [Azure Active Directory Domain Services](https://www.g2.com/products/azure-active-directory-domain-services/reviews) - [Azure Portal](https://www.g2.com/products/azure-portal/reviews) - [HubSpot Sales Hub](https://www.g2.com/products/hubspot-sales-hub/reviews) - [Microsoft 365](https://www.g2.com/products/microsoft365/reviews) - [Microsoft Defender for Office 365](https://www.g2.com/products/microsoft-microsoft-defender-for-office-365/reviews) - [Microsoft Entra ID](https://www.g2.com/products/microsoft-entra-id/reviews) - [Microsoft Exchange](https://www.g2.com/products/microsoft-microsoft-exchange/reviews) - [Microsoft Outlook](https://www.g2.com/products/microsoft-outlook/reviews) - [Sinch](https://www.g2.com/products/sinch/reviews) ## Signature 365 Features **Email Signature Design** - Designed Templates - Advanced Template Customization - Image Editor **Email Signature Management** - Departments - Auto Updates - Email Distribution - Collaboration **Email Signature Marketing** - A/B Testing - Banner Advertising - Account-Based Marketing - Analytics Tracking **Integrations** - Marketing Automation Integrations - Email Software Integrations **Platform Additional Functionality** - Editor Rights - Mobile Compatibility - Cloning ## Top Signature 365 Alternatives - [CodeTwo Email Signatures 365](https://www.g2.com/products/codetwo-email-signatures-365/reviews) - 4.8/5.0 (1,712 reviews) - [Exclaimer](https://www.g2.com/products/exclaimer/reviews) - 4.5/5.0 (1,303 reviews) - [WiseStamp](https://www.g2.com/products/wisestamp/reviews) - 4.6/5.0 (571 reviews)