Appspace Reviews & Product Details

I love that everything just exists in one space. So instead of having to jump between three different tools to find out who’s in what room or what’s being displayed on those screens down the hallway. I love that the scheduling stuff syncs with my calendar so when the room is scheduled it shows as available on the screen prior to anyone needing to do anything. It’s just reduced a lot of unnecessary awkward “is this room free” conversations. Review collected by and hosted on G2.com.

While setting it up isn’t super complicated (there is a learning curve), once you get past the initial setup process – there will be features that aren’t immediately obvious. Some of the more advanced functionality requires an individual walk-through by another person. Unfortunately, some applications don’t integrate perfectly as you would expect them to. Review collected by and hosted on G2.com.

The user interface for office navigation is worth a praise, I can view the interactive maps on my phone apps, showing desk location, meeting room numbers and where all the facility like printer or pantry is located. Integration with Outlook plugin is useful to remind me for my booking time and dates, it will remind me to check in so I don lose my spot. Appspace work well under pressure, when I late for work and only have few minute to clock-in, the apps never fails me and always quick to load the clock-in tools. Since Appspace cover all the office management tools under one platform, we don't need to use separate tools anymore and save the operating cost, it is actually cheaper after switching to Appspace. Using Appspace is easy, no training or onboarding phase needed, everything is self-explore and easy to understand. and lastly, the AI automation is the final features that simplified all my day-to-day work, I can simply ask the AI to find document, tools or any information and the result is present in seconds. Review collected by and hosted on G2.com.

Only some issue with the mobile apps that not launching when I tap the Icon, need to delete the apps, install new and login back. Review collected by and hosted on G2.com.

Appspace is the best place for us to modernizing our office management and digitalized the tools like meeting room boking system and digital signage operation. Love how the QR check-in has simplified visitor check-in process, I just need to sent my visitor the QR code, they will scanned it at the reception, and I will get instant notification about their arrival, I don't need to keep waiting and giving them access manually. Furthermore, using our LG LED tv monitor as a digital signage is a brilliant idea to repurpose our old TV, just connect the TV display with our internal network and it is automatically synced and displaying office newsfeed or latest promotion campaign. Review collected by and hosted on G2.com.

There is time when the meeting room booking system went haywire and not showing available room even when the room is actually empty. Admin have to reset all the current booking for it to work normal again, but it will also deleting the current booking record, user need to make a new booking again, so many time is wasted. Review collected by and hosted on G2.com.

Honestly I think the most helpful part of Appspace is that it stores ALL of our files in ONE LOCATION. All of our team documents, Team Updates, Shared Resources (images, videos)... I don't have to dig through my emails to find anything. And I don't have to bother anyone asking them where they put the lastest version. The Version History is probably the next thing I would miss most. Review collected by and hosted on G2.com.

Sitting here half asleep and thinking about reverting back to how we used to store things (emails, local storage, etc) is exhausting. We also like the permission settings. They are very detailed. You can get as granular with who sees what as you want. Review collected by and hosted on G2.com.

Several points and tools that make Appspace is the best choice for office management is with their employee communication integration, we use Appspace daily to push updates across Slack, Microsoft Team and our office digital signage simultaneously. It has completely removes the double posting headache for our internal comms team. The new AI text-to-speech is also excellent that allows us to easily narrate company news for users that often on the move and prefer listening over reading. Furthermore, we are now using the lead management workflow to track internal job referrals and employee inquiries through a formal qualification process. As for implementation, I am shocked with how quickly we went live and sync our entire directory and has our first AI-narrated broadcast running in less than a week, mostly it is thanks to the customer support team that helped and walking us through the integration steps over a couple of quick calls. Review collected by and hosted on G2.com.

Mostly, we have no issue with Appspace, just some disappointment with the lead management flow that is a bit separated from the main communications analytics dashboard. It would be better if all the data metrics like engagement, leads, and account activity is available on one dashboard without having to toggle between modules. Review collected by and hosted on G2.com.

Appspace worked great for us in converting our office management into a digitalized and modern platform. As an example, the QR check-in for desks booking is very helpful for me as a remote worker, occasionally I need to visit my office and book a desk as my workstation for the day and the QR check-in acted as my clock-in, no need to messing with the portal, all is straightforward. Additionally, the integrated office newsfeed is impressive, it can sync with all the monitor display across our two story office using the digital signage features, information and reminder is easily spread from the monitor display. I have using it for three years now, and the customer service has been top-tier, every time we have issue, their reps are on the phone in the next minute, fixing things in real-time, it is much better than using the robot chat support or slow respond email support. Microsoft Team integration is a bonus, it is easy to implement using the API connector, we also able to use the team chat for private and secure conversation. Review collected by and hosted on G2.com.

Sometimes, there are sync lags between the meeting room booking system and Outlook Calendar, I have successfully book the room but the event isn't reflected on my calendar. If I try to book the same room again, the room is not available. I had to wait for several hours before the data sync register the booking on my calendar, so many confusion. Review collected by and hosted on G2.com.

Loved how easy it is to schedule a meeting and to book a meeting room using the booking system, quick access from mobile phone application, filter which room is available by room size, date and time. I use it almost every week to secure a place for my team weekly meeting. Simple mobile application to install, already available on Google Play Store, just tap the install button and it is implemented in 2-3 minutes. Integration with LED TV display using digital signature tools allow for faster news sharing with option as promotion tools to display latest product launching or seasonal sales campaign. Phone support with customer support reps allow for real-time problem solving, unlike email support that need to wait for 2-3 days for them to respond, any issue or inquiry is solve on-the-spot. Review collected by and hosted on G2.com.

Some issue that I notice after using Appspace is with inaccurate room display, on the room insights they stating that the room can support up to 20 attendees, but it can only allow for 10 max at time, this mix-up information is costly as we have to find replacement room that can fit us urgently. Review collected by and hosted on G2.com.

Updating and changing digital display on monitor with one button click, the digital signage tools enhance the operation by connecting with all the monitor display by Wi-fi connection, no wired connection that is unreliable and keep loosing the signal. To implement this changes require a physical installation of Wi-fi dongle to the monitor and takes around a week to finish all the configuration. Other than that, integration with Microsoft Team is enhancing my team communication frequency and accuracy, information relay is instant and team members can make work discussion in a secure channel, we use the chat channel daily. Lastly, customer support respond time to any complain and support ticket is quick, the fastest record is less than 5 hours and my issue is solved on the same day. Review collected by and hosted on G2.com.

Whenever the network is down, the digital signage settings is reset to the default and need to configure it back. I don't know how to make the configuration setting to stick. Review collected by and hosted on G2.com.

What I find best about Appspace is their ability to reserve and book a meeting room by online mobile application, it is easy to use because it has no cut-off time and always available to access for 24/7. Not only that, Appspace also make it easy to operate the digital signage features to implement and integrate with TV display at the lounge and waiting room, we can update the content display instantly as they are connected by LAN cable, the changes is happening in real-time. Using the employees chat room everyday is a must, we share work progress, ideas and other content on the chat room and it help us to communicate with accuracy. Lastly, Appspace's customer support is active in solving customer issues, they responding to support ticket quickly and communicate with us professionally to solve whatever issue that we have, as soon as possible. Review collected by and hosted on G2.com.

Only a few things that I used to dislike about Appspace tools like incorrect room search result and lacks of room usage insights, it has make it harder to choose the correct room because of the missing details, fortunately, they have fix the issue on last software update. Review collected by and hosted on G2.com.

Honestly, I think the calendar syncing has been the feature I've liked best. You simply tap to join. I’ve been using this nearly daily and I’m glad it doesn’t make me appear unprofessional in front of my clients. The smart gallery feature which creates individual tiles framing each participant has also been very useful for hybrid calls. As it helps remote participants from feeling as though they’re watching a security camera feed of a conference table. Review collected by and hosted on G2.com.

The hardware situation is somewhat annoying and expensive for smaller teams. This is a legitimate expense that isn’t explained prior to the purchase. If the internet connection drops even slightly the video becomes pixilated and the audio will be choppy and the entire professional facade will fall apart. And finally the toolbar constantly obstructs something I need to click on and I have to move it each time I use it and it’s a small annoyance but I notice it each time. Review collected by and hosted on G2.com.