Xoralia - Sharepoint policy management software Reviews & Product Details

Xoralia has removed a huge amount of pain and manual process from my organisation, reducing our overheads (by reducing hidden costs) while also improving our quality and compliance with legal and contractual requirements. The tool is easy to use and does the things we need it to do in an intuitive and accessible way, and Content Formula are constantly improving it which means that as time passes, the product solves problems that we didn't even realise we had. I can't speak highly enough of Amber and the team. Review collected by and hosted on G2.com.

There were some features (specifically policy workflow management) that were not native functionality of the product when we first started using it - we had to use Microsoft Power Automate to do certain things. That was a bit clunky and cumbersome but that issue was recently resolved with a new release, and we didn't have to pay anything extra to benefit from it. The product also didn't support storing policies in private Sharepoint sites however, having fed that back to Content Formula, that issue has now also been resolved. Review collected by and hosted on G2.com.

Implementing Xoralia was a breeze! The integration into our existing systems was seamless, and the user-friendly interface made it incredibly easy for our team to get up and running quickly. The real-time updates and notifications ensure that we are always compliant with the latest policies. Xoralia has truly streamlined our policy management process, making it more efficient and accessible for everyone in our organization. We couldn't be happier with our choice! Review collected by and hosted on G2.com.

Can't think of anything at the moment, we are just excited to start! Review collected by and hosted on G2.com.

I would very much recommend this company. Working with Content Formula, specifically Xoralia, has been a pleaseure for me and my company. From the initial contact to strategy and then implementation they have been results-focused through relationship building. We had originally been looking for a way to improve our Policy & Procedure review and approval process but hadn't realized that there would be options available to us within the SharePoint environment that we already used. Our project manager Amber Oakes and her team were organized and professional; they set straight to work to understand current state where our needs for improvement were. The developers were able to create an effective tool that was cleanly and smoothly able to manage the path of our documents from initial draft through reviews, approvals, sign-offs, training, and so on. The communication is wonderful. They are clear, and detailed in their notes and are always open to feedback. The only aspect of the partnership that took any degree of focus was scheduling calls due to their location in the UK and our location in the States. Even in that they were accommodating. Review collected by and hosted on G2.com.

The only aspect of the partnership that took any degree of focus was scheduling calls due to their location in the UK and our location in the States. Even in that they were accommodating. Review collected by and hosted on G2.com.

Xoralia is very simple to use and being built on the base of Microsoft SharePoint, integrates effortlessly into your QMS. Review collected by and hosted on G2.com.

This is far from a dislike however i have spoken with the Developers regarding having an archive for previous document versions following the publishing process, so they are more accessible. The team at Content Formula have taken our feedback on and are looking to work on this in the future with us. Review collected by and hosted on G2.com.

We have moved from using basic Sharepoint document to libraries to Xoralia in order for us to be able to implement a formal attestation process for our policies and procedures. Working in a highly regulated financial services sector, we are required to ensure that our staff fully understand certain policies and Xoralia enables us to do that with an embedded quiz as part of the attestation. The whole team at Content Formula have been extremely helpful during our onboarding and have ensured that we were up and running as quickly as possible, while at the same time moving at a pace that suited our business. We have managed to realise real value to our business in quite a short space of time.

The Sharepoint web parts are great and enable the Xoralia solution to be embedded into an exisiting Sharepoint intranet. Review collected by and hosted on G2.com.

The system does not currently record the amount of time that an individual has spent reading a document, it relies on the attestation process to confirm a users understanding. The system is getting new features all the time, so i expect that this will be looked at by the team. Review collected by and hosted on G2.com.

Xoralia's integration with our SharePoint and 365 AD environments means we have a single source of truth with all our documents without having to upload secondary copies. The AD integration allows for single sign on making it very easy for our users to login and the dashboards are awesome and easy to navigate.

My organisation has hundreds of policies so Xoralia is being used very frequently. It was easy to implement and their support has been outstanding during the entire process. Review collected by and hosted on G2.com.

The platform can be a bit on the slow side from time to time. Review collected by and hosted on G2.com.

It's easy to use and offers a large amount of flexibility on tagging sorting and filtering our policies. With SharePoint integrated in our estate already it was releatively easy to set up and any feedback we sent over to the Xoralia team was listened to and fedback on. Review collected by and hosted on G2.com.

The initial need to remove a document/replace a document to remove it's expiration date however I believe this is being addressed or has been addressed in it's latest update Review collected by and hosted on G2.com.

Xoralia has helped us with updating and change management of company policies and procedures. Tracking changes, timely reviews/approvals and accessibility all in one place. We have had great customer support and timely communications concerning updates or needed actions. We highly recommend. Review collected by and hosted on G2.com.

Not being able to customize landing page. Access management concerning downloading documents. Review collected by and hosted on G2.com.

Xoralia was easy to implement and it makes managing our policies and procedures a piece of cake. The best part is how it works with our SharePoint intranet. The Xoralia webparts mean we can add our policies and procedures right into our intranet pages. The reports are great too. They provide the right level of detail and helps us see how well we’re doing at driving compliance. The electronic attestation is brilliant and super easy to use. Nearly everyone signs off on policies without us needing to chase them up. This takes a big burden off my shoulders! Review collected by and hosted on G2.com.

Honestly, it’s hard to fault it when it’s making our lives so much easier. If I had to pick something, I'd say I’d like to see it team up with other software we use. That would take it to the next level for us. Review collected by and hosted on G2.com.

The Xoralia tool works with our current structure within SharePoint for document management and allows familiarity with users during the adoption phase. We successfully rolled out the tool with a minimal internal learning curve and achieved a 97% read / acknowledgement rate on our first assigned policy. The tool's flexibility and features will allow us to continue to grow our policy management systems and processes internally while keeping our associates up to date on changes.. Review collected by and hosted on G2.com.

Could use a few more customization options and settings to maximize the potential for organizations unique needs. Review collected by and hosted on G2.com.