Best Police Records Management System (RMS)

Emma Stein
ES
Researched and written by Emma Stein

Police records management systems (RMS) enable law enforcement agencies to store, retrieve, retain, archive, and view information, records, or files pertaining to law enforcement operations. These tools automate vital processes that enhance day-to-day operations.

Police RMS solutions manage the development of records from initial generation to completion, and include common documents such as investigation reports, 911/CAD reports, booking and arrest reports, criminal identification, detention records, and citations and tickets. These solutions may also provide functionality to manage personnel files and other administrative documentation for law enforcement employee operations. Law enforcement officials use these tools to document information that constitutes as evidence of suggested or proven criminal activity.

Robust police RMS tools may provide basic evidence management features, or integrate directly with devoted solutions that do so. Many of these solutions support agency-to-agency data sharing to share multi-jurisdictional information on persons, organizations, locations, and vehicle items, increasing the effectiveness of solving crimes. Modern police RMS solutions offer mobile record generation and storage, allowing officers to track activities while out in the field. It is also common for these tools to have access to public national registries for sex offenders, vehicle plate identification, and master person indices, and to have a public portal for citizens to access crime-related data that is populated from records.

To qualify for inclusion in the Police Records Management System category, a product must:

Allow law enforcement agencies to document vital information and records in relation to incident reporting
Support multiple types of record storage, including but not limited to: citations, warrants, arrest reports, incident reports, and field interviews
Be compliant with at least one of the following: NIBRS, UCR, Clery, or National Crime Recording Standards
Provide data query and reporting functions
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Best Police Records Management System (RMS) At A Glance

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