Extensis Portfolio Reviews & Product Details - Page 4

We had 62,000-some digital assets when we installed Portfolio in 2013 - mostly photos. I'd been wrangling photos from multiple sources, and our users had been renaming files so they could record the details of an image. Extensis Portfolio made it easy to assign keywords, captions, and other details. I like being able to quickly create a gallery of images and generate a PDF. I also love the ability to batch rename files - or resize. We recently added the NetPublish feature to add the ability to share galleries with others within our network who don't have access to Portfolio. Review collected by and hosted on G2.com.

We now have multiple catalogs (one for marketing photos, one for events, one for archive, one for confidential) and our users want to be able to search across the catalogs. Our users also seem to have problems with search requiring quotes around a name. (Otherwise, a search for John [space] Smith returns all photos tagged with John and all photos tagged with Smith.) I wish that if I chose to move a folder from one catalog to another, it would move the folder itself and not just the assets inside. The zoom is not as clear as the one on Adobe Bridge, so it can be hard to read peoples' name tags, for example, which would be handy for tagging. I have a bad habit of logging in and doing a search, and then closing the browser window and needing to start over, but I don't know how Extensis could fix that. I liked the product better when it had a desktop version - it was easier to link images in InDesign. The web-only option can be frustrating. Lastly, although this is great for photos, I expect there are better products for managing video. Review collected by and hosted on G2.com.

What I like best is the way Portfolio makes it easy to catalog items, create web galleries, and manage metadata. Review collected by and hosted on G2.com.

What I dislike is performance issues that you see when your catalogs get really big (1 million + assets).

Make sure you ask the right questions to the right people at Extensis when you are planning your system. The posted requirements would work fine for a small deployment, but across an enterprise, you will need a consultation to assure you will have a setup to handle your needs. Review collected by and hosted on G2.com.

Fast image search and retrieval.

Image download and conversion.

Image gallery sharing via NetPublish.

Allows more than 1 catalog.

Extensis IT is very helpful in answering questions.

Onsite implementation IT are very proficient. Review collected by and hosted on G2.com.

2016 version does not preserve transparency when converting format.

2016 runs in flash. Review collected by and hosted on G2.com.

Embed and extract metadata. Export originals and converted images and metadata in reusable formats. It is reasonably priced. Review collected by and hosted on G2.com.

Flash based. When the took away the desktop client it was much harder to do things you used to do. Also the netpubkish part become harder for non-coders. Review collected by and hosted on G2.com.

It holds all the photos and design files we need. It helps make them accessible to the whole team as we take on new projects and pick up on older projects. The interface to access the folders it straightforwards and it's not too difficult to find and open the folders you've set up. Review collected by and hosted on G2.com.

The search functionality is very difficult and frustrating. It's really important in a large database of files to be able to find what you need. There's multiple ways to search - a generic search and a more advanced search. The generic search doesn't seem to work at all. I literally have thought I was missing files, only to discover them using the same search but in the advanced tab (even without setting any fancy settings). I also really dislike how the application will attempt to autoload a library of images as soon as you login. I often don't need access to the main library but I still need to wait for it to load before I can use the navigation to find and open my folders I'm looking for. Review collected by and hosted on G2.com.

Modular, cost effective pricing for enterprise implementation Review collected by and hosted on G2.com.

Loss of features between upgrades, no reporting available on usage metrics Review collected by and hosted on G2.com.

Ease of use / not cumbersome to use

Great search capabilities

Smart galleries based on search results

NetPublish Review collected by and hosted on G2.com.

Dependence on Flash (a huge drawback)

No support for multi-page PDF documents

Pretty costly

iPhone app was last updated in 2015

No iPad support Review collected by and hosted on G2.com.

The user interface and multimedia abilities . it is great for r&d and organisation, Review collected by and hosted on G2.com.

too much of infomation. the images sometimes are too flashy and standing out Review collected by and hosted on G2.com.

I like that it's accessible via a web browser Review collected by and hosted on G2.com.

That the version we use (web Version 2.5.3) is made in Flash. This is going the way of the dinosaur, and it doesn't inspire confidence that a program we depend on is based on a platform that is being sunsetted by its owners (Adobe). Review collected by and hosted on G2.com.

Extensis has done a lot of work to this product over the years. We started using the product over 15 years ago. Excellent at want it does. Worked really well at keeping the filesystem and the database in sync. It's ability to "archive" assets when removed from the file system was of great help to us. Review collected by and hosted on G2.com.

It's ability to customize sites were a bit of a chore. If you wanted something that strayed from the templates you need you use their APIs. The API was pretty well documented. But it was not something the casual user could do. Review collected by and hosted on G2.com.