Project Portfolio Office (PPO) Reviews & Product Details

This year, I joined the IT PMO team and my new manager introduced me to PPO. Ever since i started to use use this tool. here is how i feel about it:

PPO gives us a clear view of all our projects, making it easier to track progress and resources. It helps us prioritize projects based on their importance, so we focus on what truly matters. The framework encourages teamwork by providing a single source of information where everyone can share updates and challenges.

PPO helps us identify and manage risks early, preventing bigger problems down the line. With its analytics, we can make informed decisions by analyzing project performance and trends. It ensures all projects align with our company’s strategic objectives, maximizing value for stakeholders. Review collected by and hosted on G2.com.

what i dislike about PPO is that, we spend more time doing admin, instead of doing the actual project management. it is not straight forward as it sound. you might need some training to get used to it Review collected by and hosted on G2.com.

They help achieve project completion in Review collected by and hosted on G2.com.

They help companies achieve their projects in a more efficient manner. Some downsides is the added costs of contracting one out. Review collected by and hosted on G2.com.

the software is scalable to your organizations project management maturity so you can start where you are with simple process and grow the process and functionality as your organization matures. Review collected by and hosted on G2.com.

we are in the setup stages of the implementation and I haven't found anything I don't like yet. Review collected by and hosted on G2.com.

The ability to have all my projects in one place, even though they may be at various project stages, as well as to be able to update the project's status from work and home at any given time. Review collected by and hosted on G2.com.

I would like to have the ability to use PPO as a mobile application, especially when doing site visits. It will cut down on the double work, i.e. drafting or capturing a voice note and then getting back to the office to capture same on PPO.

PPO is faster during early morning or later at night. During working hours, it slows down a tad.... and the capturing time slows down... Review collected by and hosted on G2.com.

It is a cost-effective, integrated, easy-to-use, top-down and bottom-up delivery management solution.

It allows a customer to do their own customisation, but still give goods guidance to ensure performance isn’t compromised.

PPO is always available for guidance, to mentor you on the best possible solutions or to sound board against when you need to design a solution.

PPO keeps the tool current by looking at users’ requirements and finding ways to improve the experience where possible.

PPO being a cloud-based solution allowing users to work on PPO no matter where you are or from which device as long as you have connectivity. Review collected by and hosted on G2.com.

Dependant on PPO to develop and alter reports

The way you store documentation is cumbersome

Multiple edit of requests and employees would have been nice Review collected by and hosted on G2.com.

The ease of getting info quickly - everything is at one's fingertips. Filters are easy to set up to retrieve the correct information and the Super Awesome Support Team are always available to interact and help with the many challenges I throw at them. Review collected by and hosted on G2.com.

Tab titles should indicate which report is open or which area in PPO one is busy with and not the title one's company name (I already know which company I work for!) :) Some of us have many tabs open simultaneously all the time and flip back and forth for different information - with all tabs having the same name it gets a bit confusing. Review collected by and hosted on G2.com.

The health indicators on PPO is a very helpful dashboard for EXco and Sr Management. At a glance it tells the holistic story of what state the project is in. I have seen how PM's creates "how green is your valley" views and then the risk log and milestone plan tells a contradictory story. PPO is well tied together where the management areas integrates with one another. Review collected by and hosted on G2.com.

We unfortunately don't use the resource scheduling and timekeeping functions. We have a bespoke system for that. It would have been wonderful to use these features of PPO in an integrated manner. Review collected by and hosted on G2.com.

Having visibility to all the projects and being able to report on them is great. In the past, setting up of the PMO was not successful due to the lack of visibility and with PPO I now have the buy in and confidence from the executive level that the PMO will be a success this time.

I have not had any formal training on PPO but I am able to navigate my way around, with the help of the Support Portal, and that just shows how user friendly PPO is. Review collected by and hosted on G2.com.

Since these are the early stages of setting up the PMO I have not found anything that does not work for my organisation and the maturity level of the PMO as yet. Review collected by and hosted on G2.com.

I was initially introduced to PPO when I was looking for a project reporting solution for our very new and immature PMO. The first things that made me sit up and take a look was that this application was a South African (home made) solution, that could generate sexy reports to our executives at a relatively low cost compared to other PM tools available. On implementation of the solution in our business unit, it became clear that we never really had a grip on the amount of projects we were running in our PMO, nor were we effectively reporting the progress, quality or benefits of these projects to the business. PPO enabled us to accurately report this to a wider audience on a much quicker basis than was previously possible. Review collected by and hosted on G2.com.

I would really like to see a mobile application developed to enable stakeholders and sponsors to access real time reports on projects that is important to them. The subscription structure could also be amended to subscribe stakeholders and sponsors at a lesser cost than a normal user subscription.

Better alignment and dependencies between projects in a program would really assist with resource management, risk and change (variation) Management across projects an programs.

I would also implement another adoption strategy to enable quicker adoption and acceptance with users. Review collected by and hosted on G2.com.

Well for starters we had the best hands on "Re-implementation" Team who helped us make the system work better for our company. Not only were they great at CUSTOMER SERVICE from Guy Jelley and Lindi and her team but they went over and above what was expected from them. Review collected by and hosted on G2.com.

Well, the way certain functions work on PPO like when you work on a Project you have to scroll back up to submit.... I think that could be changed to work better :D Review collected by and hosted on G2.com.