ONLYOFFICE Workspace Features
What are the features of ONLYOFFICE Workspace?
Calculating
- Functions
- Auto Recalculation
Insights
- Charts and Graphs
- Tables
Editing
- Templates
Functionality
- Autosave
Applications
- Basic applications
- Suite access
- Templates
Collaboration
- Cloud collaboration
- Annotations
- Simultaneously editing
Management
- Web Interface
- File Type Support
- Auto save
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Technology Glossary Features
View definitions of the features and discover new technology terms.
ONLYOFFICE Workspace Categories on G2
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Platform
Customization | Allows administrators to customize to accommodate their unique processes. Includes ability to create custom objects, fields, rules, calculations, and views. | Not enough data | |
Workflow Capability | Automates a process that requires a series of steps that typically require intervention by a several different users. Administrators can write rules to determine who and when a user needs to complete a step. Also includes notification of users when they need to take action. | Not enough data | |
User, Role, and Access Management | Grant access to select data, features, objects, etc. based on the users, user role, groups, etc. | Not enough data | |
Internationalization | Enables users to view and transact business with the same content in multiple languages and currencies. | Not enough data | |
Sandbox / Test Environments | Allows administrators to easily develop and test changes to the CRM deployment. After changes are made admins can easily migrate the changes into the "live" or "production" environment. | Not enough data | |
Document & Content Mgmt. | Allows consuming, publishing and editing content from a central interface. Content management for CRM systems might include presentations, documents, images and other related electronic files. | Not enough data | |
Performance and Reliability | Software is consistently available (uptime) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took. | Not enough data | |
Output Document Generation | Allows administrators to create templates that enable users to quickly generate dynamic documents in various formats based on the data stored in the application. | Not enough data |
Sales Force Automation
Contact & Account Management | Store and retrieve information associated to customer contacts and accounts. Track company-wide communication and information about contacts and accounts. | Not enough data | |
Opportunity & Pipeline Mgmt. | Manage sales opportunities through their lifecycle from lead to order. Track stages, values, and probabilities of close. Manage sales pipelines by individual sales rep, team, region, and company-wide. | Not enough data | |
Task / Activity Management | Manage and track tasks and activities. Assign due dates and integrate to calendars to manage daily schedules and priorities. | Not enough data | |
Desktop Integration | Allows users to sync their Email, Calendar and Contact tools with their CRM system. Includes Microsoft Outlook and Google integration. | Not enough data | |
Product & Price List Management | Enter product/part numbers and manage the prices associated with them. Typically functionality allows users to add products and prices to opportunities and quotes if these modules are provided within the same system. | Not enough data | |
Quote & Order Management | Allows users to create a quote to be provided to a customer that contain at least products, prices and associated discounts. Order management allows users to process orders that contain products, prices and associated discounts. | Not enough data | |
Customer Contract Management | Management of contracts made with customers. Contract management includes negotiating the terms and conditions in contracts and ensuring compliance with the terms and conditions, as well as documenting and agreeing on any changes or amendments that may arise during its implementation or execution. | Not enough data |
Marketing Automation
Email Marketing | Allows users to send email to contacts in bulk. Common features include: Built in Email templates, social media integration, Subscriber list management, sign up forms, success rate reports, AB testing and auto-responders. | Not enough data | |
Campaign Management | Optimizes the process for organizations to develop and deploy multiple-channel marketing campaigns to target groups or individuals and track the effect of those campaigns, by customer segment, over time. | Not enough data | |
Lead Management | Allows users to manage and track leads though a process. The lead process typically involves steps such as: 1. Lead Generation, 2. Customer Inquiry, Inquiry Capture, Lead Filtering, Lead Grading, Lead Distribution and Lead Qualification. | Not enough data | |
Marketing ROI Analytics | Enables analysis of effectiveness of an organizations various marketing activities | Not enough data |
Customer Support
Case Management | See feature definition | Tracks issues/help requests reported by customers through the resolution process. | Not enough data |
Call Center Features | Allows customer support professionals access to all information required to support the customer including customer information, case history and related customer social activity. Common features include: call recording, analytics, workforce management, call script management, and compliance management. | Not enough data |
Integration
Data Import & Export Tools | Ability to input, modify and extract data from the application in bulk through a structured file. | Not enough data | |
Integration APIs | Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc with other software applications. | Not enough data | |
Breadth of Partner Applications | To what extent are there partner applications readily available for integrating into this product? Partner applications typically provide complementary, best of breed functionality not offered natively in this product. | Not enough data | |
Sync Multiple Calendars | The ability to automatically sync calendars across different calendar softwares (i.e. ability to sync a Google Calendar with an Outlook calendar) | Not enough data | |
Import Events | Ability to import events from an existing account or another calendar | Not enough data | |
Software Integrations | Integrates an existing calendar with another software application, such as Microsoft Teams or Slack | Not enough data |
Mobile & Social
Social Collaboration Features | Enables multiple users to interact by sharing information to achieve a common goal. Social collaboration focus's on the identification of groups and collaboration spaces in which messages are explicitly directed at the group and the group activity feed is seen the same way by everyone | Not enough data | |
Social Network Integration | Use public social networks to listen and engage with customers. Allows users to filter what’s important and respond quickly. Often this functionality allows questions and requests from customers on social networks to case management. | Not enough data | |
Mobile User Support | Allows software to be easily used on multiple mobile devices include phone and tablet devices. | Not enough data |
Reporting & Analytics
Reporting | Enables reporting of all data contained within the system. Typically contains standard reports as well as the ability to create ad-hoc reports. | Not enough data | |
Dashboards | An easy to read, often single page, real-time user interface, showing a graphical presentation of the current status and historical trends of an organization’s Key Performance Indicators (KPIs) to enable instantaneous and informed decisions to be made at a glance | Not enough data | |
Forecasting | Enables projection of sales revenue, based on historical sales data, analysis of market surveys and trends, and salespersons' estimates. | Not enough data |
Tasks
Creation & Assignment | Based on 10 ONLYOFFICE Workspace reviews and verified by the G2 Product R&D team. Create and assign tasks for individual users with details and due dates. | 93% (Based on 10 reviews) | |
Due Dates | Based on 12 ONLYOFFICE Workspace reviews and verified by the G2 Product R&D team. Set deadlines and milestones for tasks, manually or automatically (based on project templates). | 94% (Based on 12 reviews) | |
Task Prioritization | Based on 11 ONLYOFFICE Workspace reviews and verified by the G2 Product R&D team. Set priority levels on tasks so individuals can organize their work. | 92% (Based on 11 reviews) | |
To-Do Lists | Each user can view their list of tasks to be completed without having access to other tasks. This feature was mentioned in 12 ONLYOFFICE Workspace reviews. | 90% (Based on 12 reviews) | |
Dependecies | Based on 10 ONLYOFFICE Workspace reviews and verified by the G2 Product R&D team. Define dependencies between tasks and the rules to manage them. | 92% (Based on 10 reviews) | |
Drag & Drop | Based on 10 ONLYOFFICE Workspace reviews and verified by the G2 Product R&D team. Users can move tasks and change dependencies using drag and drop. | 85% (Based on 10 reviews) |
Projects
Planning | Based on 10 ONLYOFFICE Workspace reviews and verified by the G2 Product R&D team. Plan and create work breakdown structure (WBS) based on the scope of the project. | 93% (Based on 10 reviews) | |
Project Map | Based on 10 ONLYOFFICE Workspace reviews and verified by the G2 Product R&D team. Projects can be mapped out with milestones, due dates, deliverables and interdependencies. | 92% (Based on 10 reviews) | |
GANTT | Based on 10 ONLYOFFICE Workspace reviews and verified by the G2 Product R&D team. Provide visual representations of tasks, dependencies, and progress. | 88% (Based on 10 reviews) | |
Calendar View | Based on 12 ONLYOFFICE Workspace reviews and verified by the G2 Product R&D team. Planned projects are mapped to a schedule with due dates and deliverables detailed day-by-day. | 92% (Based on 12 reviews) | |
Views | Based on 10 ONLYOFFICE Workspace reviews and verified by the G2 Product R&D team. Create customized project views for internal and external purposes (eg: for customers). | 93% (Based on 10 reviews) | |
Issue Tracking | Track issues at the project or task level, and manage resolutions. | Not enough data | |
Templates | Provide standards templates that can be customized by users to create new projects. | Not enough data | |
Time & Expense | Track time and expenses associated with projects or tasks. | Not enough data |
Project Monitoring
Baselining / KPIs | Track key performance indicators or baseline assessments throughout project lifecycle or across multiple projects. | Not enough data | |
Resource Allocation | Monitor resource allocation to identify shortages and adjust accordingly. | Not enough data | |
Dashboards | Deliver dashboards that display project data and KPIs in real time. | Not enough data |
Platform Basics
Slide Design | Provides a variety of slide design tools, such as animations, icons and transitions. 10 reviewers of ONLYOFFICE Workspace have provided feedback on this feature. | 88% (Based on 10 reviews) | |
Presenter Tools | Provides tools to help the presentation experience for both user and audience, including voice over narration and a presenter-only view with notes and annotations. This feature was mentioned in 11 ONLYOFFICE Workspace reviews. | 91% (Based on 11 reviews) | |
Auto Save | Provides an autosave option to prevent file loss. This feature was mentioned in 12 ONLYOFFICE Workspace reviews. | 94% (Based on 12 reviews) |
Platform Content
Charts | Based on 11 ONLYOFFICE Workspace reviews. Gives users a variety of chart and graph options that can be editied within the presentation. | 91% (Based on 11 reviews) | |
Template Library | Provides users with a pre-built library of useable slide templates. | Not enough data | |
Template Creator | Allows users to customize their own templates. | Not enough data | |
File Sharing | Provides robust sharing options. This feature was mentioned in 12 ONLYOFFICE Workspace reviews. | 94% (Based on 12 reviews) |
Platform Additional Functionality
Messaging | Contains in-application messaging abilities. | Not enough data | |
Mobility | Is accessible from a mobile device and by users on the go. This feature was mentioned in 10 ONLYOFFICE Workspace reviews. | 95% (Based on 10 reviews) | |
Cloud | Provides a cloud based version of the platform This feature was mentioned in 12 ONLYOFFICE Workspace reviews. | 94% (Based on 12 reviews) |
Calculating
Functions | Allows users to create conditional formatting rules with mathematical functions and calculate simple and complex data sets. 17 reviewers of ONLYOFFICE Workspace have provided feedback on this feature. | 86% (Based on 17 reviews) | |
Auto Recalculation | Recalculates values within cells automatically when function changes occur. This feature was mentioned in 17 ONLYOFFICE Workspace reviews. | 86% (Based on 17 reviews) |
Insights
Charts and Graphs | Takes data and turns it into insightful visualizations in the form of charts, diagrams, graphs that are adjustable. This feature was mentioned in 17 ONLYOFFICE Workspace reviews. | 91% (Based on 17 reviews) | |
Tables | Lets users organize data into standard tables or pivot tables for additional mathematical insights. 17 reviewers of ONLYOFFICE Workspace have provided feedback on this feature. | 91% (Based on 17 reviews) |
Editing
Templates | Lets users choose from a variety of spreadsheet templates with pre-made tables or pre-populated charts. 17 reviewers of ONLYOFFICE Workspace have provided feedback on this feature. | 91% (Based on 17 reviews) | |
Collaborative Editing | Allows multiple users to work within the same spreadsheet and see edits in real-time. This feature was mentioned in 16 ONLYOFFICE Workspace reviews. | 93% (Based on 16 reviews) | |
Filtering | Allows users to filter data sets depending on what they want to see or hide. This feature was mentioned in 16 ONLYOFFICE Workspace reviews. | 91% (Based on 16 reviews) |
Functionality
Addons | Based on 13 ONLYOFFICE Workspace reviews. Lets users download and store addons that further expand the functionality and features within the spreadsheet. | 87% (Based on 13 reviews) | |
Multi Device Functionality | Access spreadsheets with multiple devices such as mobile or desktop. 17 reviewers of ONLYOFFICE Workspace have provided feedback on this feature. | 91% (Based on 17 reviews) | |
Importing and Exporting | Based on 17 ONLYOFFICE Workspace reviews. Allows seamless importing and exporting features into other spreadsheet software or document creation software. | 90% (Based on 17 reviews) | |
Autosave | Provides the ability to periodically saves a user's spreadsheet automatically. 18 reviewers of ONLYOFFICE Workspace have provided feedback on this feature. | 94% (Based on 18 reviews) |
Applications
Basic applications | As reported in 21 ONLYOFFICE Workspace reviews. Provides cloud or on-premise access to basic Office Suite applications such as document creation software, spreadsheets software, and presentation software. | 94% (Based on 21 reviews) | |
Suite access | As reported in 19 ONLYOFFICE Workspace reviews. Requires either a subscription, one-time payment, or free access to the suite. | 89% (Based on 19 reviews) | |
Templates | Offer pre-built or customizable templates within each application. 19 reviewers of ONLYOFFICE Workspace have provided feedback on this feature. | 89% (Based on 19 reviews) |
Collaboration
Cloud collaboration | As reported in 19 ONLYOFFICE Workspace reviews. Allow multiple users to collaborate within an application. | 90% (Based on 19 reviews) | |
Annotations | Based on 20 ONLYOFFICE Workspace reviews. Offer annotation and commenting tools within each application for collaborative communication. | 89% (Based on 20 reviews) | |
Simultaneously editing | Users can work simultaneously on files. This feature was mentioned in 19 ONLYOFFICE Workspace reviews. | 93% (Based on 19 reviews) | |
Multi-User Collaboration | Allows multiple users to collaborate on a single document and see edits in real-time | Not enough data | |
Real-Time Communication | Allows users to communicate in real-time via chat and comments within the document | Not enough data |
Management
Web Interface | Based on 21 ONLYOFFICE Workspace reviews. Provides access to documents via a web interface. | 94% (Based on 21 reviews) | |
File Type Support | Based on 21 ONLYOFFICE Workspace reviews. Allows users to save files under a variety of file types, such as doc, xls, and PDF. | 95% (Based on 21 reviews) | |
Auto save | Based on 21 ONLYOFFICE Workspace reviews. Autosaves files for users automatically. | 94% (Based on 21 reviews) |
Calendar View
Multi-Calendar View | See feature definition | Ability to view multiple calendars at once from within a single window | Not enough data |
Customizable Viewing | Provides customizable viewing options (e.g., day, week, month, year) | Not enough data |
Shared Calendar
Calendar Collaboration | Ability to subscribe to other calendars for collaboration purposes or personal needs (work, family, school, etc.) | Not enough data | |
Multiple Calendar Management | Ability to manage multiple calendars at a time | Not enough data |
Notifications
Customized Calendar Notifications | Ability to customize calendar notifications including event reminders, how far in advance the notification should be received, and methods in which the notification is received (desktop notification vs. email) | Not enough data |
Integrate & Embed
Calendar | Integrates with calendars to link relevant documents for meetings or appointments | Not enough data | |
Website | Embeds live documents into websites | Not enough data | |
Applications | Integrates with third-party applications, such as business instant messaging software, collaboration tools, and project management software | Not enough data |
Edit & Revise
Revision History | Tracks changes made to documents and access all revision history | Not enough data | |
Suggestion Mode | When reviewing documents, provides suggestions that can be accepted or rejected by the document owner | Not enough data | |
Document Editor | Provides editing and proof-reading tools such as spell check and grammar check | Not enough data |
File Types
Export | Exports files in multiple file formats including .docx, .pdf, .odt, .rtf, .txt or .html format | Not enough data | |
Import | Imports documents in multiple file formats for editing | Not enough data | |
Web Publishing | Transforms a document into a web page and publish to the internet | Not enough data |
Design
Graphics | Ability to insert graphics, including photos, charts, drawings, graphs, etc. | Not enough data | |
Templates | Offers multiple editable templates for documents inluding flyers, resumes, calendars, newsletters, etc. | Not enough data | |
Themes | Offer various color themes which can be applied to the document | Not enough data |
Operating System
PC Operating System | Supports Microsoft Windows operating system | Not enough data | |
Mac Operating System | Supports macOS operating system | Not enough data | |
Linux Operating System | Supports Linux operating system | Not enough data |
Generative AI
AI Text Generation | Allows users to generate text based on a text prompt. | Not enough data | |
AI Image-to-Text | Converts images into a textual description, identifying key elements. | Not enough data | |
AI Text Summarization | Condenses long documents or text into a brief summary. | Not enough data | |
AI Text-to-Image | Provides the ability to generate images from a text prompt. | Not enough data |
