What problems is Substly solving and how is that benefiting you?
Compliance Management
Easy to manage users' licenses and see if you need a license or are oversubscribed. It's critical for us to be legally compliant, and Substly helps us do that with the updated user list and off-boarding functionality.
Onboarding
When onboarding a user, the person is added automatically from our directory. The user is then populated with the correct licenses and added to the groups they belong to. This makes it easy to later see how a specific group's spending is affected.
Renewal Management
Listings provide a great overview of contracts nearing the end. We also opted for a mail 30 days in advance to be prepared. Contracts with a long cancellation period are of particular interest with this functionality
Spend Control
With Substly, we get great charts of current spending and a forecast of future spending as well. The interface is so nice that I just log in to substly.com and show it to the CEO and CFO directly. I can show how different groups, teams and roles spending have changed in the past and what cost Substly forecasts. The forecast seems eerie and precise, drawing knowledge from past growth/decline.
Spend Management
We can manage the costs much better than in the past. Since all licenses not allocated to a user is clearly visible, it's easy to cancel them and save money. There is even a view for all unallocated licenses if you want to cut down immediately and not have any spare.
License Management
This is where it shines above the rest. Most other systems use agents to extract what it thinks are software. In the end, you end up with Chess and .exe files all over the screen that does not matter at all. It clutters down the system. With Substly you need to manually enter what licenses you have. This gives you the control you want. We imported our old Excel directly into Substly to get a smooth start. After the import, we just brushed up on some things and made use of the flexible groups.
If you want something that gets you up in no time, is pleasing to the eye, and makes the CFO want to use it, this is the SaaS app for you.
Transaction History
You can add receipts and follow the transaction history really easily. You can also connect it to selected accounting software to extract costs directly.
Overall experience with Substly
We went from a super advanced Excel document with about ten tabs. Pivot tables, imports from finance to supply users. Endlessly scrolling and making filters for tens of thousands of lines. From that to Substly just showing what we want.
Why did we make the switch?
Whatever system we previously used was a hassle in some way. We have looked for a system for ten years. Tried to write our own a couple of times. But as soon as we saw Substly, we knew it was the right thing for us.
We went from a super advanced Excel document with about ten tabs. Pivot tables, imports from finance to supply users. Endlessly scrolling and making filters for tens of thousands of lines. From that to Substly just showing what we want.
We considered several other solutions, such as Snow License Manager, Xensam Xupervisor, Torii and Blissfully.
In the end, we chose Substly for: Cost, ease of use, and perfect functionality. Not agent-based. Very easy to get started. Review collected by and hosted on G2.com.
