Best practice for refunding garnishments & bonus over payments

Thank you Brooke!

I process the same that Erin mentions. One side note is to pay attention to the taxable wages that it adds it back in to taxable wages by going to "Tax Overrides". i.e. gross pay subtract Section 125 deductions equals taxable wages set. I've noticed with a couple of premiums where i negate the earning to appear as a deduction, but I have to make the manual entry on the pay statement to add that back to the taxable wages.

Thank you. I will give that a try.

On refunding a bonus, I would add a new scheduled earning on the employees Payroll tab on their profile, for the Bonus earning code, for a negative amount, with the effective dates covering the paydate you want to refund during. That way, you can set it up ahead of time instead of just having to make an adjustment during payroll, and you can also add an attachment to the scheduled earning so you know why it was done.

Are you seeing the error on the pay statement, like when you're trying to process payroll? If so,add a column for the vendor in the Add/Edit pay statements and make sure there is a vendor listed there.

Also, when I test this out, I am receiving an error message that says "Missing deduction vendor. Garnish 1" Why am I getting this message? There is a vendor code attached to the deduction.

I had no idea it could be done like that. How would you handle refunding a bonus paid in error? Oh..................THANK YOU!

There is an adjustment feature on all deductions and earnings. From the employee's profile, go to the Payroll tab and then click on the deduction you need to refund. In the right column there should be an option to add an adjustment. You can select the dates the adjustment is effective (make sure the paydate you want it to hit is within this range), the amount, whether you want it to hit every pay period within that range, etc. FYI, even if you have end dated your deduction, the adjustment can be done. So if you ended the deduction 10/31/19 but need to refund the employee on the 11/25 paydate, just enter your adjustment dates of 11/25/19-11/25/19 and it will take the adjustment on that pay period.

Are you currently using WFR? We will typically just added it back in on the next pay statement if they are one off occurrences.