Notion Reviews & Product Details

It’s a Lego set for work

Notion is basically “pages + blocks + databases” that you can assemble into docs, wikis, project trackers, and more. That flexibility is the magic Docs + databases in one place (the “single source of truth” effect)

You can write the spec and track the tasks and link the research and publish the result—without everything living in separate apps. Notion explicitly positions itself for knowledge bases and projects in the same workspace.Notion has an integrations hub (Slack/Jira/GitHub/Asana etc.), plus Synced Databases so external systems can show live-ish data inside Notion.

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And for custom work, the Notion API exists for building your own integrations/workflow Review collected by and hosted on G2.com.

It’s easy to build a “beautiful mess”

Notion’s flexibility can turn into:

12 dashboards

40 databases

0 clarity

Translation: you can accidentally create a productivity theme park that you maintain instead of using.Easy to start” ≠ “easy to master”

Basic pages are friendly. But databases, relations, rollups, permissions, and stable workflows have a learning curve (and teams often implement them inconsistently).

3) Support can be uneven depending on plan + issue type

Officially: Notion provides support channels like email and in-app chat, and there’s a large Help Center/Academy.

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Reality: response time and depth can vary—especially for tricky bugs or account recovery (and enterprise tends to get priority). That variability is a planning risk if you’re running mission-critical ops in it.

4) Lock-in + exports

You can export, but complex database setups don’t always translate cleanly to other tools. If you go all-in, treat it like a platform choice. Review collected by and hosted on G2.com.

Notion has become a true pillar in my daily organization. It is a clear, structured, and remarkably intuitive tool that transforms the chaos of ideas into a calm and controlled space. Each feature is designed with intelligence and attention to detail, making planning not only efficient but almost enjoyable. Notion brings clarity, centralization, and structure, allowing me to know exactly where I stand without wasting time or energy. It helps me stay in control, prioritize effectively, and lighten my mental load. It is a reliable, inspiring, and decidedly modern tool that I use alongside other software to centralize information, eliminate duplications, and facilitate tracking. Finally, the technical installation went smoothly, and once past the initial setup phase, using Notion became natural and very fluid. Review collected by and hosted on G2.com.

Some features require a short adaptation period at the beginning. For new users, a more guided onboarding or ready-to-use examples could facilitate the experience and make the tool immediately more intuitive. Initially, the richness of Notion can be slightly overwhelming. For example, some functions like database customization, page relationships, or automation of tracking require a bit of exploration and trial before being fully mastered. A more guided onboarding journey, with concrete usage examples for different profiles, would help reduce this learning curve. Short integrated tutorials or even more "ready-to-use" templates would help users quickly take full advantage of the tool's potential. Review collected by and hosted on G2.com.

The main strength of this tool lies in its efficiency for taking notes. While there are many text editors out there, this one has become my preferred choice for both reporting and formatting tasks. Whether I need to create a formal report or jot down personal notes, I find it easy to use and customize my documents as I wish. It offers a wide range of options for writing and formatting, going beyond just font size and font type. Review collected by and hosted on G2.com.

There isn't much to say. This tool is not open-source, and after a 14-day trial period, you are required to purchase a license to continue using it. Review collected by and hosted on G2.com.

Notion is by far the best tool I've used for bringing my projects, ideas, and tasks all into a usable space without overwhelm or clutter. The databases are incredibly robust, and using the views to quickly get actionable info or create a personal dashboard has been invaluable. I've also recently started trying the AI Agents but so far they've been both helpful and genuinely exciting to use. The ease of use is impressive given how complex their database linkage can be. I've also been very happy with the ease of integration into my own workflows. As for frequency of use, I started with playing around with Notion perhaps a couple of times a week to now multiple times a day to track all of my projects. Review collected by and hosted on G2.com.

I would prefer a bit more robustness in the calculation properties. Even just If-This-Then-Sum-That would be nice, and a VLOOKUP function would be incredible. But for those I can use my own Excel/Google Sheets when I need to. Review collected by and hosted on G2.com.

Notion is great in that it is very customizable for all my project management, notes, even helping me organize my personal life. The pages and databases are feature areas I use all the time. Review collected by and hosted on G2.com.

I was on the first personal plan and had the AI addon. I was forced to join the business account which cost significantly more..... I feel this transition should have happened smoother over time so the sudden price shock wouldn't be as impactful.

Also, I have been asking Notion support to add this one feature for years now but they haven't: the feature is the ability to set the width to "Full Width" for all pages by default, via a toggle. Would be very easy to do, other Notion users have told me they want it, but Notion has not taken note.

The weakness for Notion is it doesn't handle photo and video galleries very well, its very clunky to manage photo libraries in Notion. Review collected by and hosted on G2.com.

I love the ability to customize my workspaces (I call them Dashboards) for the way I think and work. It's easy to integrate other products I use into my dashboards so I can keep all of my "digital knowledge" in one location. I use Notion every day, and appreciate how easy it was to get started using it in the beginning. I've interacted with their customer support and they've been extremely responsive every time. I also appreciate how the company responds to feature requests and implements them quickly. The AI writing assistant, search, and other AI features have been great. Review collected by and hosted on G2.com.

I don't see any downsides to using it, I would just like it if they would add handwriting/drawing with a stylus capabilities to the software. Review collected by and hosted on G2.com.

Absolutely love the AI integration as well as the UX/UI of the website. it's clean and simple layout scratches my brain in such a good way as I head the operations and project management.

My team who has NEVER used the platform before picked it up quickly and easily which made my life easier. We use it for anything from SOP's to marketing planning on a daily basis. The switch from the software we used prior was honestly seamless. Review collected by and hosted on G2.com.

I wish the project management flow/feature was a bit stronger where you can create to-do lists and date them without the need for a database - but I understand it wasn't built primarily for daily use of PM! Review collected by and hosted on G2.com.

What I like best about Notion is its flexibility—it adapts to how you think and work rather than forcing you into a rigid system. You can use it as a simple notes app or build powerful databases for projects, tasks, and knowledge, all in one clean, distraction-free workspace. The way everything links together makes organizing ideas feel natural, and it scales smoothly from personal use to team collaboration. Review collected by and hosted on G2.com.

What I dislike about **Notion** is that its flexibility can become a drawback—because it can do so much, it’s easy to overcomplicate setups or spend too much time tweaking systems instead of actually working. Performance can slow down with large or complex databases, and offline support is still limited, which makes it less reliable without an internet connection. There’s also a learning curve for advanced features, so new users may feel overwhelmed before they see its full value. Review collected by and hosted on G2.com.

Notion has become indispensable for our business, helping us stay connected on projects and keep our company documentation organized and up to date. We rely on it every day, whether we're jotting down quick meeting notes or maintaining official company handbooks. Its features are robust enough to support everything we require. Review collected by and hosted on G2.com.

The user interface can feel a bit clunky at times. If they made it easier to navigate, it would be a near perfect product. Review collected by and hosted on G2.com.

I appreciate how seamlessly everything is integrated within the platform. The availability of both dedicated desktop and mobile apps makes it easy to stay connected and productive across devices. I also value how efficiently it handles meeting notes and how intuitively pages are organized—making information easy to structure, access, and manage. Review collected by and hosted on G2.com.

There are limited formatting options compared to tools like Confluence, or at least the formatting features feel less intuitive and harder to use. As a result, creating more structured or visually formatted documents can sometimes be challenging. Review collected by and hosted on G2.com.