Schedule Display

Hot Desking

2 reviews

Summary and Relevance for Covid-19 Desk Sharing is a solution for desk reservations. It has become more and more relevant during the Covid-19 pandemic with its regulations like safety distances. Office administrators can comply with latest policies by increasing or decreasing the number of available desks. Some companies expanded during the pandemic, hiring home office workers. The new workers didn’t get a dedicated desk and there is simply not enough space for everybody. Plus, everybody says: “Home office is here to stay”. Why bother about creating more office space? Just make sure to avoid overbooking on popular days and monitor desk utilization. Another case for many companies around the globe is: 2020-2021 did not go as planned. If you need to downsize the office space due to cost reduction, desk sharing is the perfect solution to support hybrid work. With the Desk Sharing solution, users easily see available desks in real time on the browser or via dedicated displays on site. The booking covers the walk-in situation for the next hours and supports those users who like to plan the next weeks from home. The latter can do convenient multi-bookings for the days they’re planning to visit the office. The solution can be deployed based on programs like O635, Microsoft Exchange or Google Workspace (formerly GSuite). But it’s capable of running without calendar integrations. Functionality The main view gives a visual orientation on the floor plan including custom orientation objects like doors, walls, copy machines. This view shows red and green elements, giving the reservation status of desks or workstations. On each floor, customers can choose to operate big overview displays or tablets. All users can access the floor plans also on their PCs/smartphones. Users are in the situation of asking “Which desk is free for how many hours?” or “Where is the desk I booked yesterday?”. In a walk-in booking, users can check for availability based on time slots or check the layout plan. This is a visual search for free space. Another use case supported here is: “26 of 40 desks are free but I want to sit close to my team leader whom I can see over there”. The booking is done by pressing on the desk. The booking for future days usually works in a way that users specify the location and day. The free tables can be recognized by their green coloring. Through additional color coding, it is apparent whether a desk is occupied for the full day, booked only for the morning or for the afternoon. The bookings of the colleagues are listed with their names. Select and confirm - done. If there are special requirements for the workplace, these can be called up via additional information (e.g. two monitors or specific equipment). Pictures can also be stored. Accepted reservations are confirmed by email and include links to import calendar entries for Outlook, Google calendar or other client programs. Advanced Upgrade Options If one has arrived at the last meters, there are further concepts to support wayfinding or to display the status. Optional mini-displays showing the booking status on each desk - similar to a digital meeting room door sign. Some customers prefer to have one tablet display for a group of desks inside the open office. To save hardware costs for tablets, android boxes could be implemented as well. Those are connected to the existing monitors as a 2nd HDMI input source. Another option is to integrate 3rd party standalone programmable LEDs to give visibility from distance. Depending on the customer’s requirements, occupancy can be processed using sensors. The solution can be deployed within a day. In big office environments with hundreds of desks it needs a project approach to satisfy individual requirements like advanced integrations.

Meeting Room Schedule

1 review

Meeting Room Schedule is a software solution for managing meetings rooms on door displays. It runs on wall mounted Android Tablets next to the door of your meeting room. You can easily book rooms from the tablet for walk-in meetings or for events in the future. It provides you an overview of all available rooms, giving status information about free meeting time slots. It integrates resource calendars like Office3365, MS Exchange or Google Workspace (formerly GSuite). No additional tools required for PC bookings from Outlook or Google Calendar. Work like you did before and get more features at the door display. Waiting for your meeting to start and wondering who will be joining? Check the acceptance status of the participants. If you’re managing your rooms with paper, you’ll be surprised about how much time this solution is going to save. Think of all the work for each change. Instead you can update the display with a few klicks and changes are shown in real-time. Your administrative staff can focus on the essentials and you’ll save tons of paper. The catering team can access information about the event and knows what needs to be prepared. It also helps your visitors to find the right room and displays the overview schedule for a larger event. Typical time-wasters are double bookings or other reservation conflicts due to poor organization or lack of transparency in occupancy plans. Door displays avoid these problems by displaying real-time updated room occupancy, booking processes directly on the display or even the automatic cancellation of a booking in case of non-use, which leads to a significantly better utilization of the rooms. We as Schedule Display offer solutions for Android-based tablets. We propose preferring professional displays over consumer devices or e-ink based solutions. We are convinced that an interactive, color touch display with good resolution offers the best functionality for room reservations. The customer has the highest long term flexibility because this choice gives the biggest variety of software vendors and customer-driven extensions in functionality can be implemented very quickly. Before making a decision, the solution can be piloted very easily with a consumer tablet. Different types of end users can be involved in the selection process. The most common display sizes for door signs are 7 inch or 10 inch, larger displays such as 12 inch or in large format are becoming increasingly popular. Large displays are considered to be the right choice for bigger halls and for displays showing the overview of all rooms. If the corridors are long, users face the following problem: The room availability is only visible after many steps, when they have reached the display. Here, professional displays with external side LEDs for status indication (green/red) offer good visibility from the distance. If you prefer a tablet or display solution with power supply, there are various options. Power can usually be provided from above/below/behind, depending on the individual situation and availability of power or Ethernet (PoE). There are a variety of mounting and cable routing concepts. Depending on the number of rooms, whether it’s a new construction or room upgrade, the customers’ budget, installation skills of the IT department or building services and specifications of the procurement strategy, the answer may be different.

Sign In & Visitor Register

0 reviews

“Sign In & Visitor Register” is a digital solution to handle employee and visitor streams. Especially for small and medium sized companies it is a smart way to transform any office into a smart office. For controlling the reception area and its ins and outs you don’t need personnel anymore, the software takes over the tasks. Main features of the software are the employee sign-in and visitor registration process. Employees can use NFC keyfobs for sign-in and sign-out. This is particularly relevant in the Corona pandemic, as many companies are flying blind in terms of attendance. Even though many work from home offices, there are still enough days of attendance. In the event of a positive case of COVID19, this will allow you to better understand the chains of contagion. If there are requirements to come back to the office in stages, you also need a tool to evaluate the attendances. To know which visitors are in the building today, they simply can register themselves with their personnel data using the software. In this context you can get your visitor guidelines like corona rules acknowledged right at the tablet in your reception area. Visitors are used to acknowledging visitor guidelines, safety sheets and fire safety information at the entrance. In the pandemic, questions about symptom-free status, etc., have been added. Employees are also asked about their vaccination status or testing status, depending on the industry and operation. On the terminal or kiosk, they can display information on safety precautions and hygiene measures, these are to be accepted by visitors on the touch display. Employees can even do this contactless. In addition to the visual plus with individual digital displays matching the corporate design for the professional appearance of your company, the software also avoids lengthy waiting times when there is a high volume of people and offers a fast registration process, which makes the visitors' stay much more pleasant. Of course, you can also welcome visitors with a personal greeting on the display. Another important aspect is the emergency evacuation, which is supported by the software. You always know who is in the building at the moment. The visitors are registered, and so is the respective host. The employees on site are also registered via visitor management terminal. The android-based terminal can be taken outside. This allows the fire safety officers to carry out check-outs at the assembly point. This can be done manually by ticking off as well as with the built-in chip reader. If the tablet cannot be evacuated with, you still got access to the data from other devices because all information is saved in the cloud. This allows your employees to work through the message list in this stressful situation without a lot of crowding and heckling. If someone has left the building without signing out, our visitor management software (Sign in & Visitor Register) will also help. After the expiration of a set time, necessary information will be sent directly by email to all concerned persons. So visitors or employees can sign out by email, if they have already departed or left the building long ago. This means that the system already has a continuous clean-up function. So in case of emergency you have less irritations due to missing logouts. Furthermore the software owns a parcel notification feature. With a few clicks or letter entries in our software solution, the target person is selected and the notification goes out. Including a reminder and inclusion in an inventory list. The recipients can pick up the shipment and also confirm this with one click. Thus, the employees at the gate have an overview and can keep their area free of parcel mountains. The software also comes with the option to give out logfiles for reporting reasons. It provides analyzation of visitor frequencies or the time recording for employees. Is there a correlation between the number of visitors and business results? Which customers are the most frequent visitors? Which appointments are existing business? Which are new customers? How many applicants were there? These can be interesting questions for their sales or HR departments. For the employees, e.g. attendance can be evaluated proportionally via home office or presence days. If the terminals are also available for employees, the times are also in the system. Thus, nothing stands in the way of simple time recording. It is also possible to add more features and to customize reports. We update the software continuously. Tell us your personal needs and we try to integrate it for you.