WorkflowMAX Pricing Overview

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Free Trial

STANDARD

Starting at $25.00

Per Month

Great for freelancers and small teams.

PREMIUM

Starting at $85.00

Per Month

Perfect for growing teams of 3-20 users.

ADVANCED

For businesses ready to scale (up to 1,000 users) and manage complexity.

WorkflowMAX uses tiered, subscription-based pricing designed around how mature a service business is, not just how many users it has. Rather than selling features in isolation, each plan reflects a different level of operational control and profitability maturity

The Standard Plan is built for teams looking to get organised and move work out of emails and spreadsheets. It brings quoting, timesheets, invoicing, and Xero integration into one system, alongside document management and purchase orders. This plan suits smaller teams that need visibility and structure without added complexity.

The Premium Plan is aimed at firms that want to maximise margins, not just deliver projects. In addition to everything in Standard, it introduces productivity reporting, recurring invoices, a Kanban job board, and Zapier integration. This tier is designed to help growing firms automate admin, track performance, and make decisions based on real operational data.

The Advanced Plan is for businesses ready to scale profitability and manage complexity. It includes all Premium features plus Lead Manager, percentage-based billing, priority support, quarterly business reviews, and a dedicated account manager. At this level, WorkflowMAX positions itself as an ongoing operational partner rather than just software.

Across all plans, pricing scales with business size, and teams can trial WorkflowMAX before committing. The structure reflects WorkflowMAX’s core promise: moving service firms from basic job tracking to confident, insight-led profitability management.

WorkflowMAX has 3 pricing editions. A free trial of WorkflowMAX is also available. Look at different pricing editions below and see what edition and features meet your budget and needs.

Pricing information for WorkflowMAX is supplied by the software provider or retrieved from publicly accessible pricing materials. Final cost negotiations to purchase WorkflowMAX must be conducted with the seller.

Pricing subject to change. Enterprise users should contact us for details.

Pricing information was last updated on December 23, 2025

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WorkflowMAX Pricing Reviews

(2)

Emma L.

Finance Manager

Small-Business (50 or fewer emp.)

7/14/2025

"Game Changing Software!"

5/5

What do you like best about WorkflowMAX?

Lots of great features, timesheeting, budgeting for jobs, the custom reports are great and very useful for us as a business. Review collected by and hosted on G2.com.

What do you dislike about WorkflowMAX?

Nothing, this has been great for our business! Review collected by and hosted on G2.com.

Anna A.

Company Director

Small-Business (50 or fewer emp.)

6/25/2025

"Excellent Upgrade & Transition"

4.5/5

What do you like best about WorkflowMAX?

We've been using Workflow Max for many years now and the new version revamped by BlueRock has been terrific. They've kept all the functionality we love and gone several levels higher to improve the whole program. It's the backbone of our projects and we really appreciate how much thought has gone into this new and improved version. The transition itself was seamless and when we had questions Customer Support was very responsive. Review collected by and hosted on G2.com.

What do you dislike about WorkflowMAX?

The main area for improvement would be simpler ways to invoice jobs that already have approved estimates but costs and time have gone over. Capturing that info without having to re-estimate to bill ongoing jobs would be amazing. Review collected by and hosted on G2.com.