RoboHead Reviews & Product Details

What I like best about RoboHead is how it brings clarity and efficiency to the entire creative process. As someone managing multiple design projects and stakeholders, I appreciate how RoboHead keeps everything—briefs, feedback, timelines, and assets—organized in one place. It eliminates the chaos of scattered emails and version confusion.

From a brand perspective, I value how it helps ensure consistency. I can easily track approvals, maintain visibility across all creative deliverables, and make sure our team is aligned with brand standards. The reporting tools are also a big plus—they make it easy to show progress and demonstrate the creative team’s impact on larger marketing goals.

Ultimately, RoboHead lets me focus more on creative leadership and less on administrative wrangling. Review collected by and hosted on G2.com.

While RoboHead is great for organizing projects and keeping creative work on track, there are a few areas that could be improved from a design team’s perspective. The interface, while functional, can sometimes feel a bit dated and not as intuitive or visually engaging as modern creative tools. It takes some time for new team members to get fully comfortable navigating it.

I also wish there were tighter integrations with the creative software we use daily—like Adobe Creative Cloud or Figma—so we could streamline the review and versioning process even further. Sometimes uploading large design files or managing feedback across multiple revisions can feel a bit clunky.

Lastly, while the reporting tools are powerful, they could offer more visual dashboards tailored to creative metrics—things like brand consistency, design workload balance, or campaign asset status at a glance.

Overall, it’s a strong system, but with some UX enhancements and deeper creative integrations, it could be even more seamless for design teams. Review collected by and hosted on G2.com.

As the Creative Marketing Project Manager and admin for Robohead on our team, I use the platform daily to manage art requests, assign tasks, and keep everything moving across multiple departments. It’s been a game changer for organizing our creative workflow.

What I like most is how customizable it is—we’ve tailored request forms and approval flows to fit how our team actually works, which has helped cut down on back-and-forth and made timelines clearer for everyone involved. It’s especially helpful when juggling priorities between copywriters, designers, and partners across different regions.

From the admin side, I love being able to build reports and dashboards to give leadership a quick snapshot of what’s in the pipeline and how long projects are taking. It’s made resourcing and planning a lot easier.

In fact, our team has become so efficient using Robohead that other departments have started reaching out to ask what system we use—and I’ve even done a few quick tutorials to walk them through it. That’s been a great sign that the tool is really working.

I also have to give a huge shoutout to our account manager, Will Goad! I’ve been working with him for the past four years, and I couldn’t have asked for a better partner. He’s always just a quick email or call away, takes the time to walk through solutions, and genuinely cares about helping us make Robohead work for our team. He’s built a great relationship with us, and honestly, he’s a big reason we’ve stayed with Robohead all these years. Review collected by and hosted on G2.com.

The platform isn’t perfect (but very close). Since our designers are not billed hourly I'd love to see the platform be able to generate a report of each designers workload per week by project. I currently keep my own separate spreadsheet to track our designers workload but between the functionality and the support we get from Will, Robohead continues to be a valuable part of how we manage creative work. Review collected by and hosted on G2.com.

East to navigate around and clear scheduling compared to competitors. Review collected by and hosted on G2.com.

My tasks window could use another category. It is hard to tell without going into each task which one I've sent and are waiting on without adding tags. Review collected by and hosted on G2.com.

All our project intake forms, projects, task list, gantt charts, project notes, review process, and final library can be housed in one place. With a Creative Team that is working on about 70 projects at a time this allows us to get things done accurately and on schedule. Review collected by and hosted on G2.com.

Overall I really love Robohead, with every new update I feel as though it just keeps improving. I do wish there was a better mobile version so that our clients can review media on the go. Review collected by and hosted on G2.com.

The software offers pre-configured project templates that allow you to start new tasks immediately, drastically optimizing planning time. Review collected by and hosted on G2.com.

Although robust, the interface presents a steeper learning curve for some users. The layout is somewhat dense and the process for entering data follows a very structured/rigid flow. Review collected by and hosted on G2.com.

There are project templates (models) to streamline processes Review collected by and hosted on G2.com.

Interface is not so "intuitive" for everyone: layout is a bit complicated and the flow is rigid for adding information. Review collected by and hosted on G2.com.

RoboHead does most everything we need in a project management tool from estimating hours per user/task, tracking time, associating bill rates with task roles, and a thorough review feature. Their customer support is incredible, always a quick response and helpful solutions. Review collected by and hosted on G2.com.

Additional features have been rolled out that make the system slower to use and don't always add value to our users Review collected by and hosted on G2.com.

- Nice creative review and proofing capabilities

- Product team is constantly making improvements to the product, allowing users to impact the roadmap and request new features

- Great customer support when you need something

- API so that you can use with tools like Zapier to fully integrate into your suite of tools

- Was quick and easy to get up and running Review collected by and hosted on G2.com.

- Clunky UX and steep learning curve

- Missing common features that other PM tools have, like ability to input tasks by durations - ex. if a task finishes early, you have to manually intervene to move up the project schedule rather than the system auto-kicking off the next task with the same duration

- Overall requires a lot of manual intervention to manage projects, so it's better at proofing than being a PM tool

- Notifications are complex to figure out and users can get overwhelmed with them (or not receive any at all) so it's missing a happy medium Review collected by and hosted on G2.com.

RoboHead is the most comprehensive project management software I have used to date. I have not yet figured out what it can't do for our marketing team. If you work with a creative marketing team and are looking for one stop for all your creative project management needs, this is the one, stop looking further. Review collected by and hosted on G2.com.

The learning curve is very steep. Invest the time. Review collected by and hosted on G2.com.

Robohead has transformed how we manage our creative workflows, offering an intuitive platform that centralizes project requests, task assignments, and file storage. Its customizable workflows and powerful reporting tools have streamlined our processes, improved collaboration, and boosted productivity. The platform's analytics provide valuable insights to keep projects on track, and the responsive customer support ensures a smooth experience. Robohead is an exceptional solution for teams looking to enhance efficiency and focus more on creativity while reducing administrative tasks. Review collected by and hosted on G2.com.

Nothing! We love it! We have no compliants. Review collected by and hosted on G2.com.