# Best Project Management Software

  *By [Subhransu Sahu](https://research.g2.com/insights/author/subhransu-sahu)*

   Project management software streamlines project planning, task allocation, and team organization, offering real-time status updates, resource management, budget tracking, and support for multiple methodologies such as waterfall and agile, enabling teams of any size to maintain project control and improve organizational efficiency.

### Core Capabilities of Project Management Software

To qualify for inclusion in the [Project Management software](https://learn.g2.com/best-project-management-software) category, a product must:

- Create project plans and work breakdown structure (WBS) based on scope
- Define, manage, and allocate resources based on demand and availability
- Create project budgets and compare them with actual costs and expenses
- Support multiple project management methodologies such as waterfall and agile
- Provide project templates that can be modified or combined to create new projects
- Manage interdependencies between tasks and their impact on deadlines
- Automatically generate a critical path and update it when the project changes
- Allow users to mass update tasks without changing interdependencies
- Include multiple project views such as calendar view or customer view
- Monitor project progress, resource utilization, and user productivity

### Common Use Cases for Project Management Software

Project managers and teams across industries use project management software to coordinate complex work and deliver on time and within budget. Common use cases include:

- Planning and scheduling project timelines with task dependencies and critical path tracking
- Managing resource allocation and workload across team members and departments
- Tracking project budgets, milestones, and progress in real time to support decision-making

### How Project Management Software Differs from Other Tools

Project management software is closely related to [task management software](https://www.g2.com/categories/task-management-software) but differs in scale and scope, task management focuses on individual assignments, while project management coordinates entire teams, budgets, and interdependencies. For organizations managing large volumes of similar projects, [project and portfolio management (PPM) software](https://www.g2.com/categories/project-and-portfolio-management) provides additional portfolio-level visibility and governance.

### Insights from G2 on Project Management Software

Based on category trends on G2, task dependency management and real-time progress tracking stand out as the most valued capabilities. Improved on-time delivery and better cross-functional coordination stand out as primary outcomes of adoption.





## Best Project Management Software At A Glance

- **Leader:** [Jira](https://www.g2.com/products/jira/reviews)
- **Highest Performer:** [morningmate](https://www.g2.com/products/morningmate/reviews)
- **Easiest to Use:** [morningmate](https://www.g2.com/products/morningmate/reviews)
- **Top Trending:** [morningmate](https://www.g2.com/products/morningmate/reviews)
- **Best Free Software:** [Smartsheet](https://www.g2.com/products/smartsheet/reviews)


---

**Sponsored**

### Wrike

Wrike is a comprehensive work management platform designed to help teams and organizations streamline their collaboration, project planning, and task execution. By centralizing all work-related activities in one accessible location, Wrike aims to simplify complex workflows, enhance productivity, and empower users to focus on their most impactful tasks. This platform caters to a diverse range of industries and team sizes, making it a versatile solution for any organization looking to improve its operational efficiency. The target audience for Wrike includes project managers, team leaders, and organizations of all sizes seeking to optimize their workflows. Whether in marketing, IT, or product development, teams can leverage Wrike's features to manage projects more effectively. Specific use cases encompass tracking project progress, assigning tasks, setting deadlines, and facilitating communication among team members. By providing a unified space for collaboration, Wrike helps eliminate silos and fosters a culture of transparency and accountability, which is crucial for successful project execution. Key features of Wrike include customizable dashboards, real-time collaboration tools, and advanced reporting capabilities. Users can create tailored workflows that align with their specific processes, ensuring that the platform adapts to their unique needs. The ability to visualize project timelines through Gantt charts and Kanban boards allows teams to monitor progress at a glance, making it easier to identify bottlenecks and adjust plans accordingly. Furthermore, Wrike's integration with popular tools such as Slack, Google Drive, and Microsoft Teams enhances its functionality, allowing users to work seamlessly across different applications and improving overall efficiency. The benefits of using Wrike extend beyond mere task management. By centralizing communication and documentation, teams can reduce the time spent on administrative tasks and focus on delivering results. The platform's scalability means that it can grow alongside an organization, accommodating increasing workloads and team expansions without compromising performance. With over 20,000 customers, including well-known brands like Estée Lauder and Siemens, Wrike has established itself as a reliable partner for organizations aiming to thrive in a competitive landscape, ensuring that teams can work smarter and achieve their goals more effectively.



[Visit company website](https://www.g2.com/external_clickthroughs/record?secure%5Bad_program%5D=paid_promo&secure%5Bad_slot%5D=category_product_list&secure%5Bcategory_id%5D=14&secure%5Bmedium%5D=sponsored&secure%5Bprioritized%5D=false&secure%5Bproduct_id%5D=1382&secure%5Bresource_id%5D=14&secure%5Bresource_type%5D=Category&secure%5Bsource_type%5D=category_page&secure%5Bsource_url%5D=https%3A%2F%2Fwww.g2.com%2Fcategories%2Fproject-management&secure%5Btoken%5D=0b1cee16d4a8dfdd406f4bcf2d2245173070e376c813e363360c24a36a61f56f&secure%5Burl%5D=https%3A%2F%2Fwww.wrike.com%2Ffeatures%2F&secure%5Burl_type%5D=paid_promos)

---

## Top-Rated Products (Ranked by G2 Score)
  ### 1. [Jira](https://www.g2.com/products/jira/reviews)
  Jira provides a collaborative space to align on goals and priorities, track and collaborate on work, and gain valuable insights that drive better outcomes for your teams. Every team in your organization — from product to marketing and beyond — is empowered with the flexibility to work the way they want. And by seamlessly bringing that work together, Jira allows you to manage projects cohesively in one place. - From short projects to large cross-functional programs, break big ideas down into achievable steps. Organize work, create milestones, map dependencies, and let AI handle the heavy lifting. - Link work to goals so everyone can see how their work contributes to company objectives and stay aligned to what’s important. - Visualize work with lists, boards, calendars, and more. Make workflows for any process and integrate with the tools you love. - Get visibility into project progress, understand risks, and surface insights from real-time data to ensure delivery in on-time and in budget. Jira provides cross-functional planning and visibility that aligns work to outcomes — so that every team is able to deliver big ideas, together. 


  **Average Rating:** 4.3/5.0
  **Total Reviews:** 7,303

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.6/10 (Category avg: 8.8/10)
- **Planning:** 8.9/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.3/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.4/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Atlassian](https://www.g2.com/sellers/atlassian)
- **Company Website:** https://www.atlassian.com/
- **Year Founded:** 2002
- **HQ Location:** Sydney and San Francisco
- **Twitter:** @Atlassian (105,817 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/atlassian (21,797 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Software Engineer, Senior Software Engineer
  - **Top Industries:** Information Technology and Services, Computer Software
  - **Company Size:** 44% Mid-Market, 33% Enterprise


#### Pros & Cons

**Pros:**

- Ease of Use (1156 reviews)
- Project Management (857 reviews)
- Task Tracking (801 reviews)
- Features (723 reviews)
- Task Management (590 reviews)

**Cons:**

- Learning Curve (681 reviews)
- Complexity (501 reviews)
- Learning Difficulty (455 reviews)
- Overwhelming (342 reviews)
- Slow Performance (326 reviews)

  ### 2. [Asana](https://www.g2.com/products/asana/reviews)
  Asana is a leading work management platform for human + AI collaboration. Over 170,000 customers like Accenture, Amazon, Anthropic, and Suzuki rely on Asana to align teams and accelerate organizational impact. Whether it’s managing strategic initiatives, cross-functional programs, or company-wide goals, Asana helps organizations bring clarity to complexity—turning plans into action with AI working alongside teams every step of the way. To learn more, visit www.asana.com.


  **Average Rating:** 4.4/5.0
  **Total Reviews:** 12,947

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.7/10 (Category avg: 8.8/10)
- **Planning:** 8.8/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.3/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.0/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Asana](https://www.g2.com/sellers/asana)
- **Company Website:** https://asana.com
- **Year Founded:** 2008
- **HQ Location:** San Francisco, CA
- **Twitter:** @Asana (119,971 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/807257/ (4,246 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager, Owner
  - **Top Industries:** Marketing and Advertising, Information Technology and Services
  - **Company Size:** 56% Small-Business, 31% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (1523 reviews)
- Task Management (1463 reviews)
- Project Management (1347 reviews)
- Team Collaboration (1195 reviews)
- Task Tracking (1106 reviews)

**Cons:**

- Learning Curve (604 reviews)
- Missing Features (595 reviews)
- Limited Features (530 reviews)
- Not Intuitive (383 reviews)
- Task Management (373 reviews)

  ### 3. [Smartsheet](https://www.g2.com/products/smartsheet/reviews)
  Smartsheet is an Intelligent Work Management Platform that revolutionizes how you manage projects, portfolios, and processes. The Smartsheet AI-powered platform delivers adaptability, sophisticated experiences, and enterprise-grade rigor to support work across industries — from service delivery to construction, clinical trials, and marketing campaigns. Designed to meet demanding requirements, it helps organizations drive efficiency, accelerate innovation, and stay competitive. Over 85% of Fortune 500 companies trust Smartsheet to align their resources to improve efficiency, agility, and collaboration in today’s ever-changing world of work.


  **Average Rating:** 4.4/5.0
  **Total Reviews:** 21,113

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.6/10 (Category avg: 8.8/10)
- **Planning:** 8.6/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.7/10 (Category avg: 8.8/10)
- **Resource Allocation:** 7.7/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Smartsheet](https://www.g2.com/sellers/smartsheet)
- **Company Website:** https://www.smartsheet.com/
- **Year Founded:** 2005
- **HQ Location:** Bellevue, WA
- **Twitter:** @Smartsheet (26,402 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/167700/ (4,150 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager, Senior Project Manager
  - **Top Industries:** Information Technology and Services, Construction
  - **Company Size:** 41% Mid-Market, 34% Small-Business


#### Pros & Cons

**Pros:**

- Ease of Use (2360 reviews)
- Project Management (1666 reviews)
- Team Collaboration (1516 reviews)
- Automation (1235 reviews)
- Project Tracking (1229 reviews)

**Cons:**

- Learning Curve (1183 reviews)
- Missing Features (899 reviews)
- Not Intuitive (842 reviews)
- Limited Features (739 reviews)
- Limited Customization (554 reviews)

  ### 4. [monday Work Management](https://www.g2.com/products/monday-com/reviews)
  monday work management is a flexible, AI-powered platform that empowers organizations to plan, execute, and scale any type of work in one place. It connects every level of work — from everyday tasks to company-wide initiatives — giving teams the freedom to work their way and leaders the visibility and control to turn strategy into impact.
 More than 245K customers worldwide, from fast-growing startups to Fortune 500 emterprises, rely on monday work management to operate smarter, move faster, and collaborate seamlessly across departments. Start your 14-day free trial and see monday work management in action.


  **Average Rating:** 4.7/5.0
  **Total Reviews:** 14,789

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.1/10 (Category avg: 8.8/10)
- **Planning:** 9.1/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.3/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.3/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [monday.com](https://www.g2.com/sellers/monday-com-d88207e4-9e92-412d-903b-61cd13ca592b)
- **Company Website:** https://monday.com/
- **Year Founded:** 2012
- **HQ Location:** Tel Aviv
- **Twitter:** @mondaydotcom (40,732 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/mondaydotcom (3,774 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager, CEO
  - **Top Industries:** Marketing and Advertising, Information Technology and Services
  - **Company Size:** 61% Small-Business, 30% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (4038 reviews)
- Team Collaboration (2777 reviews)
- Project Management (2737 reviews)
- Organization (2658 reviews)
- Task Management (2417 reviews)

**Cons:**

- Missing Features (1721 reviews)
- Learning Curve (1186 reviews)
- Limited Features (1036 reviews)
- Not Intuitive (835 reviews)
- Limited Customization (746 reviews)

  ### 5. [ClickUp](https://www.g2.com/products/clickup/reviews)
  ClickUp is the world’s first Converged AI Workspace, bringing together all work apps, data, and workflows. ClickUp eliminates all forms of work sprawl to provide 100% context and a single place for humans and agents to work, together. Trusted by more than 20 million users worldwide, ClickUp is on a mission to maximize human productivity.


  **Average Rating:** 4.7/5.0
  **Total Reviews:** 11,226

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.0/10 (Category avg: 8.8/10)
- **Planning:** 9.0/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.3/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.3/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [ClickUp](https://www.g2.com/sellers/clickup)
- **Company Website:** https://ClickUp.com
- **Year Founded:** 2017
- **HQ Location:** San Diego, California
- **Twitter:** @clickup (68,705 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/12949663/ (1,525 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** CEO, Project Manager
  - **Top Industries:** Marketing and Advertising, Computer Software
  - **Company Size:** 77% Small-Business, 18% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (4219 reviews)
- Task Management (3218 reviews)
- Features (3115 reviews)
- Project Management (2786 reviews)
- Organization (2588 reviews)

**Cons:**

- Missing Features (2039 reviews)
- Learning Curve (1752 reviews)
- Limited Features (1335 reviews)
- Not Intuitive (1183 reviews)
- Slow Loading (1154 reviews)

  ### 6. [Notion](https://www.g2.com/products/notion/reviews)
  Notion is the connected AI workspace that brings all work together in a tool that adapts to every team—with AI to find answers and automate busywork. It's one place for search, manage projects, capture notes and company knowledge, and collaborate as a team. Millions love Notion because it increases productivity, reduces tools & costs, and empowers everyone to do their best work. Unlike fragmented, rigid software, Notion connects work into one tool that’s customizable and people love to use. Now you have beautiful tools to build your life’s work.


  **Average Rating:** 4.6/5.0
  **Total Reviews:** 10,325

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.9/10 (Category avg: 8.8/10)
- **Planning:** 8.8/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.7/10 (Category avg: 8.8/10)
- **Resource Allocation:** 7.6/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Notion](https://www.g2.com/sellers/notion-7effc4fe-47b3-4888-8ef0-ce4addda94db)
- **Company Website:** https://www.notion.com/
- **Year Founded:** 2016
- **HQ Location:** San Francisco, California
- **Twitter:** @NotionHQ (511,264 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/notionhq/ (5,201 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Software Engineer, Student
  - **Top Industries:** Computer Software, Information Technology and Services
  - **Company Size:** 60% Small-Business, 24% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (4771 reviews)
- Features (2749 reviews)
- AI Features (2437 reviews)
- Useful (2361 reviews)
- Organization (2259 reviews)

**Cons:**

- Learning Curve (1909 reviews)
- Limited Features (1033 reviews)
- Learning Difficulty (944 reviews)
- Missing Features (936 reviews)
- Usage Limitations (852 reviews)

  ### 7. [Airtable](https://www.g2.com/products/airtable/reviews)
  Airtable’s AI app platform is the easiest way to build custom apps to accelerate your business operations. Turn your data into custom apps, automations, and AI agents - no technical expertise required. Your teams can move from idea to impact in minutes. More than 500,000 organizations, including 80% of the Fortune 100, use Airtable to manage, build their businesses and enable citizen development. The result? Faster innovation, better customer experiences, enterprise-grade governance, and a modern way to work across teams. Get the free edition today at airtable.com


  **Average Rating:** 4.6/5.0
  **Total Reviews:** 3,152

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.9/10 (Category avg: 8.8/10)
- **Planning:** 8.4/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.6/10 (Category avg: 8.8/10)
- **Resource Allocation:** 7.8/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Airtable](https://www.g2.com/sellers/airtable)
- **Company Website:** https://airtable.com
- **Year Founded:** 2012
- **HQ Location:** San Francisco, California
- **Twitter:** @airtable (63,388 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/3991822/ (938 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Owner, Project Manager
  - **Top Industries:** Non-Profit Organization Management, Marketing and Advertising
  - **Company Size:** 60% Small-Business, 26% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (506 reviews)
- Automation (307 reviews)
- Versatility (292 reviews)
- Flexibility (285 reviews)
- Intuitive (280 reviews)

**Cons:**

- Learning Curve (261 reviews)
- Missing Features (253 reviews)
- Limited Features (225 reviews)
- Learning Difficulty (154 reviews)
- Expensive (143 reviews)

  ### 8. [Wrike](https://www.g2.com/products/wrike/reviews)
  Wrike is a comprehensive work management platform designed to help teams and organizations streamline their collaboration, project planning, and task execution. By centralizing all work-related activities in one accessible location, Wrike aims to simplify complex workflows, enhance productivity, and empower users to focus on their most impactful tasks. This platform caters to a diverse range of industries and team sizes, making it a versatile solution for any organization looking to improve its operational efficiency. The target audience for Wrike includes project managers, team leaders, and organizations of all sizes seeking to optimize their workflows. Whether in marketing, IT, or product development, teams can leverage Wrike's features to manage projects more effectively. Specific use cases encompass tracking project progress, assigning tasks, setting deadlines, and facilitating communication among team members. By providing a unified space for collaboration, Wrike helps eliminate silos and fosters a culture of transparency and accountability, which is crucial for successful project execution. Key features of Wrike include customizable dashboards, real-time collaboration tools, and advanced reporting capabilities. Users can create tailored workflows that align with their specific processes, ensuring that the platform adapts to their unique needs. The ability to visualize project timelines through Gantt charts and Kanban boards allows teams to monitor progress at a glance, making it easier to identify bottlenecks and adjust plans accordingly. Furthermore, Wrike's integration with popular tools such as Slack, Google Drive, and Microsoft Teams enhances its functionality, allowing users to work seamlessly across different applications and improving overall efficiency. The benefits of using Wrike extend beyond mere task management. By centralizing communication and documentation, teams can reduce the time spent on administrative tasks and focus on delivering results. The platform's scalability means that it can grow alongside an organization, accommodating increasing workloads and team expansions without compromising performance. With over 20,000 customers, including well-known brands like Estée Lauder and Siemens, Wrike has established itself as a reliable partner for organizations aiming to thrive in a competitive landscape, ensuring that teams can work smarter and achieve their goals more effectively.


  **Average Rating:** 4.2/5.0
  **Total Reviews:** 4,443

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.5/10 (Category avg: 8.8/10)
- **Planning:** 8.5/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.9/10 (Category avg: 8.8/10)
- **Resource Allocation:** 7.9/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Wrike, Inc.](https://www.g2.com/sellers/wrike-inc)
- **Company Website:** https://www.wrike.com
- **Year Founded:** 2006
- **HQ Location:** San Diego, CA
- **Twitter:** @wrike (13,591 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/612239/ (1,291 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager, Marketing Manager
  - **Top Industries:** Marketing and Advertising, Information Technology and Services
  - **Company Size:** 43% Mid-Market, 35% Small-Business


#### Pros & Cons

**Pros:**

- Project Management (477 reviews)
- Team Collaboration (456 reviews)
- Task Management (450 reviews)
- Organization (383 reviews)
- Ease of Use (331 reviews)

**Cons:**

- Learning Curve (304 reviews)
- Not Intuitive (238 reviews)
- Missing Features (203 reviews)
- Limited Features (190 reviews)
- Complex Usability (170 reviews)

  ### 9. [Quickbase](https://www.g2.com/products/quickbase/reviews)
  Quickbase is an AI-driven platform designed to help businesses streamline their operations by adapting to their unique workflows and processes. Unlike traditional off-the-shelf software, which often requires users to conform to predefined structures, Quickbase empowers organizations to create customized solutions that align with their specific needs. This flexibility is crucial for companies seeking to eliminate inefficiencies and reduce the burden of 'Gray Work' - what we call the time-consuming tasks and manual processes that arise from using rigid software systems. The target audience for Quickbase includes businesses of all sizes across various industries that are looking to enhance their operational efficiency. Whether it's a 50 person small business or a large enterprise, organizations can benefit from a platform that allows them to connect disparate data sources, automate repetitive tasks, and scale their competitive advantages. Quickbase is particularly valuable for teams that rely on collaboration and data-driven decision-making, as it fosters an environment where information flows seamlessly and processes are optimized. Key features of Quickbase include its intuitive interface, which allows users to build custom applications without extensive coding knowledge. This user-friendly design enables teams to quickly adapt the platform to their specific workflows, ensuring that they can address unique challenges without the need for extensive IT support. Additionally, Quickbase offers powerful automation capabilities, allowing users to set up triggers and workflows that reduce manual effort and streamline operations. The platform also supports integration with various data sources, enabling businesses to consolidate their information and gain valuable insights. One of the standout benefits of Quickbase is its ability to scale with your business. As organizations grow and evolve, their processes often become more complex. Quickbase's adaptable nature ensures that users can modify their applications and workflows as needed, without the constraints typically associated with traditional software. This flexibility not only saves time but also fosters innovation, as teams can experiment with new processes and tools that enhance their productivity. By prioritizing user-centric design and adaptability, Quickbase stands out in the crowded landscape of business software solutions. It provides organizations with the tools they need to optimize their operations, reduce inefficiencies, and ultimately drive growth. With Quickbase, businesses can focus on what truly matters—leveraging their unique processes to gain a competitive edge in their respective markets.


  **Average Rating:** 4.4/5.0
  **Total Reviews:** 1,328

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.7/10 (Category avg: 8.8/10)
- **Planning:** 8.3/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.6/10 (Category avg: 8.8/10)
- **Resource Allocation:** 7.9/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Quickbase](https://www.g2.com/sellers/quickbase)
- **Company Website:** https://quickbase.com/
- **Year Founded:** 2012
- **HQ Location:** Boston, MA
- **Twitter:** @quickbase (5,152 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/2845325/ (858 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager, Project Coordinator
  - **Top Industries:** Construction, Information Technology and Services
  - **Company Size:** 43% Mid-Market, 32% Small-Business


#### Pros & Cons

**Pros:**

- Ease of Use (314 reviews)
- Customization (216 reviews)
- Customizability (182 reviews)
- Flexibility (156 reviews)
- Customization Options (146 reviews)

**Cons:**

- Learning Curve (121 reviews)
- Missing Features (93 reviews)
- Not Intuitive (91 reviews)
- Limited Features (90 reviews)
- Limited Customization (74 reviews)

  ### 10. [Backlog](https://www.g2.com/products/backlog/reviews)
  Backlog is an all-in-one online tool designed for project management, task tracking, version control, and bug tracking. This comprehensive solution enables teams to seamlessly integrate project and code management, allowing them to plan work, monitor progress, and release code all within a single platform. By consolidating these functions, Backlog enhances collaboration and efficiency, making it an ideal choice for teams looking to streamline their workflows and improve project outcomes. Backlog caters to professionals who require robust tools for managing complex projects. It is particularly beneficial for teams that operate in agile environments, where flexibility and rapid iteration are essential. With its diverse range of features, Backlog supports various use cases, from tracking tasks and managing bugs to overseeing version control and facilitating team communication. This versatility makes it suitable for both small startups and larger organizations, ensuring that teams of all sizes can benefit from its capabilities. One of the standout features of Backlog is its subtask management system, which allows users to break down larger tasks into manageable components. This functionality promotes clarity and accountability, enabling team members to focus on specific aspects of a project without losing sight of the overall objectives. Additionally, customizable statuses provide teams with the ability to tailor their workflow according to their unique processes, enhancing adaptability and responsiveness to changing project requirements. Backlog also includes visual project management tools such as Kanban-style boards and Gantt charts, which facilitate tracking progress and managing timelines. Burndown charts offer insights into project velocity, helping teams assess their performance and make data-driven decisions. Furthermore, the integration of Git and SVN allows for seamless version control, ensuring that code changes are tracked and managed effectively. The inclusion of Wikis fosters knowledge sharing and documentation, creating a centralized repository of information that can be easily accessed by all team members. Overall, Backlog stands out in the project management category by offering a comprehensive suite of tools that cater specifically to the needs of software development teams. Its ability to unify project and code management in one platform not only enhances transparency but also breaks down silos, enabling teams to work more efficiently and simplify complex projects. By providing a structured yet flexible environment for collaboration, Backlog empowers teams to achieve their goals and deliver high-quality results.


  **Average Rating:** 4.6/5.0
  **Total Reviews:** 384

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.9/10 (Category avg: 8.8/10)
- **Planning:** 8.9/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.3/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.8/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Nulab Inc.](https://www.g2.com/sellers/nulab-inc-9c44ff5b-8b59-4627-9703-f685e195f1ff)
- **Year Founded:** 2004
- **HQ Location:** Fukuoka, Japan
- **Twitter:** @nulabinc (2,178 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/729787/ (131 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Software Engineer, Software Developer
  - **Top Industries:** Information Technology and Services, Computer Software
  - **Company Size:** 45% Mid-Market, 44% Small-Business


#### Pros & Cons

**Pros:**

- Task Management (81 reviews)
- Ease of Use (77 reviews)
- Project Management (77 reviews)
- Task Tracking (77 reviews)
- Features (49 reviews)

**Cons:**

- Slow Performance (26 reviews)
- Slow Loading (23 reviews)
- Slow Speed (21 reviews)
- Limited Features (11 reviews)
- Notification Issues (11 reviews)

  ### 11. [Celoxis](https://www.g2.com/products/celoxis/reviews)
  Celoxis is an all-in-one project management tool with deep, built-in capabilities for projects, resources, financials, and processes. Everything works out of the box, no add-ons or automations needed. Our reports and dashboards are the best in the industry, fully customizable and easy to use. Getting started is easy, our experts set everything up with your workflows and data and walk you through exactly how it works. Zero risk. Zero stress. Just results. Yes, and unlike others, it stays fast as your data grows.


  **Average Rating:** 4.6/5.0
  **Total Reviews:** 437

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.7/10 (Category avg: 8.8/10)
- **Planning:** 9.1/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.0/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.9/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Celoxis](https://www.g2.com/sellers/celoxis)
- **Company Website:** https://www.celoxis.com/
- **Year Founded:** 2001
- **HQ Location:** Pune, India
- **Twitter:** @celoxis (17,193 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/2506502/ (64 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Software Engineer, Project Manager
  - **Top Industries:** Computer Software, Information Technology and Services
  - **Company Size:** 52% Mid-Market, 34% Small-Business


#### Pros & Cons

**Pros:**

- Project Management (125 reviews)
- Project Tracking (104 reviews)
- Ease of Use (100 reviews)
- Time Tracking (68 reviews)
- Dashboard Features (57 reviews)

**Cons:**

- Learning Curve (91 reviews)
- Steep Learning Curve (56 reviews)
- Not Intuitive (53 reviews)
- Beginner Difficulty (47 reviews)
- Complex UI (39 reviews)

  ### 12. [Basecamp](https://www.g2.com/products/basecamp/reviews)
  Basecamp is the #1 collaboration tool for hundreds of thousands of teams worldwide. Teams use Basecamp to work on projects, communicate, and get work organized every day. Whether with teammates across the room, or clients across the world, Basecamp is the best tool to get things done. Basecamp makes it easy for teams to see what everyone is working on, collaborate on documents, schedule projects, and more without meetings or emails. Not convinced? Read our thousands of reviews and sign up for free.


  **Average Rating:** 4.1/5.0
  **Total Reviews:** 5,334

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.7/10 (Category avg: 8.8/10)
- **Planning:** 8.8/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.0/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.6/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [37signals](https://www.g2.com/sellers/37signals)
- **Year Founded:** 1999
- **HQ Location:** Chicago, IL
- **Twitter:** @basecamp (6,888 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/98003/ (176 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager, Marketing Manager
  - **Top Industries:** Marketing and Advertising, Information Technology and Services
  - **Company Size:** 50% Small-Business, 34% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (163 reviews)
- Team Collaboration (153 reviews)
- Project Management (127 reviews)
- Task Management (88 reviews)
- Organization (78 reviews)

**Cons:**

- Missing Features (65 reviews)
- Limited Features (49 reviews)
- Limited Functionality (38 reviews)
- Task Management (31 reviews)
- Lack of Features (30 reviews)

  ### 13. [Zoho Projects](https://www.g2.com/products/zoho-projects/reviews)
  Zoho Projects is a cloud based project management software with over 200,000 customers worldwide. It helps you plan your projects, and execute them with perfection. With Projects, you can assign tasks easily, communicate effectively with both your team and clients, be informed on all project updates, get detailed reports on work progress and deliver projects on time, everytime. With a ton of customization capabilities and features such as Gantt Charts, Blueprints and Time sheets, Zoho Projects is a full-fledged project management tool which caters to the business needs of companies of all sizes and industries. With a wide range of in-house and third-party integrations, Projects is one of the most integrated project management tools available and can be a perfect fit for your work ecosystem.


  **Average Rating:** 4.3/5.0
  **Total Reviews:** 492

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.5/10 (Category avg: 8.8/10)
- **Planning:** 8.7/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.9/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.4/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Zoho](https://www.g2.com/sellers/zoho-b00ca9d5-bca8-41b5-a8ad-275480841704)
- **Year Founded:** 1996
- **HQ Location:** Austin, TX
- **Twitter:** @Zoho (137,047 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/38373/ (30,531 employees on LinkedIn®)
- **Phone:** +1 (888) 900-9646 

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager, CEO
  - **Top Industries:** Information Technology and Services, Computer Software
  - **Company Size:** 58% Small-Business, 31% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (73 reviews)
- Project Management (56 reviews)
- Task Management (37 reviews)
- Project Tracking (34 reviews)
- Time Tracking (34 reviews)

**Cons:**

- Limited Features (27 reviews)
- Missing Features (20 reviews)
- Learning Curve (18 reviews)
- Not Intuitive (13 reviews)
- Slow Performance (13 reviews)

  ### 14. [Hive](https://www.g2.com/products/hive-hive-hive/reviews)
  We help teams move faster. Hive's best-in-class project management platform includes all of the tools you need and want -- and if not, we will build them for you. With flexible project views and endless customizations, Hive offers project management on your terms, success guaranteed. Join thousands of companies moving faster with Hive’s powerful project and process management software.


  **Average Rating:** 4.6/5.0
  **Total Reviews:** 644

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.5/10 (Category avg: 8.8/10)
- **Planning:** 9.2/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.4/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.5/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Hive](https://www.g2.com/sellers/hive-a8fc1992-3c13-4b7c-bff1-ccef60fc94b6)
- **Company Website:** https://hive.com/
- **Year Founded:** 2016
- **HQ Location:** New York, New York
- **Twitter:** @hive (3,357 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/6473048/ (62 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager, Graphic Designer
  - **Top Industries:** Marketing and Advertising, Information Technology and Services
  - **Company Size:** 63% Small-Business, 29% Mid-Market


#### Pros & Cons

**Pros:**

- Project Management (168 reviews)
- Ease of Use (162 reviews)
- Team Collaboration (145 reviews)
- Features (127 reviews)
- Organization (111 reviews)

**Cons:**

- Missing Features (77 reviews)
- Learning Curve (49 reviews)
- Limited Features (49 reviews)
- Not Intuitive (38 reviews)
- Complexity (36 reviews)

  ### 15. [Float.com](https://www.g2.com/products/float-com/reviews)
  Float.com is the #1 software for profitable resource management, designed to give Operations and Finance leaders the insight and foresight they need to achieve profitable delivery at scale, with the right talent in place.  Unlike disconnected spreadsheets or complex PSAs, Float offers a single, clear source of truth to plan, resource, and report on client work. With its robust scheduling interface, accurate forecasting, and built-in financial insights, you can keep your people and profit on track. 4,500+ of the best professional services teams worldwide already choose Float to: ✔️ Schedule resources: easily see who’s working on what and when, with a live schedule to plan and allocate work. ✔️ Plan capacity: balance workloads and prevent burnout with a live view of availability, time off, and scheduled work. ✔️ Estimate work: quickly price new projects with confidence. Build budgets, align resourcing, and track scope changes—monitoring estimates against actuals to deliver profitable projects. ✔️ Scope projects: align what you need with what you have to create project schedules that keep work on track with the right people, budgets, and timelines. ✔️ Track time: simplify timesheets with pre-filled hours so your actuals data is more accurate and always on time. ✔️ Report: make informed decisions with live insights into how team utilization and resourcing impact margins and budget performance.


  **Average Rating:** 4.3/5.0
  **Total Reviews:** 2,004

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.9/10 (Category avg: 8.8/10)
- **Planning:** 8.5/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.6/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.4/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Float.com](https://www.g2.com/sellers/float-com)
- **Company Website:** https://www.float.com
- **Year Founded:** 2011
- **HQ Location:** Remote, OO
- **Twitter:** @float (1,594 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/5301969/ (62 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager, Software Developer
  - **Top Industries:** Marketing and Advertising, Information Technology and Services
  - **Company Size:** 45% Mid-Market, 45% Small-Business


#### Pros & Cons

**Pros:**

- Ease of Use (352 reviews)
- User Interface (169 reviews)
- Intuitive (158 reviews)
- Scheduling Management (156 reviews)
- Visibility (146 reviews)

**Cons:**

- Limited Features (75 reviews)
- Scheduling Issues (63 reviews)
- Task Management (49 reviews)
- Missing Features (48 reviews)
- Limited Functionality (46 reviews)

  ### 16. [morningmate](https://www.g2.com/products/morningmate/reviews)
  Your team’s new flow starts with Morningmate — the single workspace where work moves seamlessly from morning to done. Not as many integrations as Slack. Not as automated as Asana. But just enough of the right features to manage tasks, communicate in real time, and collaborate with clients — all without per-seat pricing. Stop switching between disconnected tools for chat, tasks, and calendars. Morningmate brings it all together with feed-style collaboration, built-in chat, and customizable workflows that adapt to any team. More than 550,000 teams rely on Morningmate to stay organized and connected. From your first login, our onboarding experts provide tailored, friendly support — for as long as you need it. With a familiar, social-style interface and hands-on help every step of the way, your team will be up and running in minutes — not months.


  **Average Rating:** 4.8/5.0
  **Total Reviews:** 265

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.5/10 (Category avg: 8.8/10)
- **Planning:** 10.0/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 10.0/10 (Category avg: 8.8/10)
- **Resource Allocation:** 10.0/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [morningmate](https://www.g2.com/sellers/morningmate)
- **Company Website:** https://www.morningmate.com/
- **HQ Location:** N/A
- **Twitter:** @morningmateGL (19 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/morningmate/ (10 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Assistant Manager, Developer
  - **Top Industries:** Computer Software, Information Technology and Services
  - **Company Size:** 52% Mid-Market, 40% Small-Business


#### Pros & Cons

**Pros:**

- Ease of Use (139 reviews)
- Team Collaboration (113 reviews)
- Task Management (97 reviews)
- Communication (81 reviews)
- Organization (77 reviews)

**Cons:**

- Missing Features (27 reviews)
- Notification Issues (24 reviews)
- Learning Curve (22 reviews)
- Notification System (22 reviews)
- Slow Loading (22 reviews)

  ### 17. [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews)
  Combining powerful project management and easily streamlined operations - we’re the only platform built for managing client projects, profitably. Deliver work on time and on budget, eliminate client chaos, and understand profitability, all in one platform. Headquartered in Cork, Ireland and founded by a team who have run an agency before, Teamwork.com has more than 20,000 customers around the world with a global team of over 350 employees. Learn more at teamwork.com.


  **Average Rating:** 4.4/5.0
  **Total Reviews:** 1,170

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.0/10 (Category avg: 8.8/10)
- **Planning:** 9.0/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.1/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.6/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Teamwork](https://www.g2.com/sellers/teamwork)
- **Company Website:** https://www.teamwork.com
- **Year Founded:** 2007
- **HQ Location:** Cork
- **Twitter:** @teamwork (1 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/1042291/ (548 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager, Owner
  - **Top Industries:** Marketing and Advertising, Information Technology and Services
  - **Company Size:** 57% Small-Business, 31% Mid-Market


#### Pros & Cons

**Pros:**

- Project Management (52 reviews)
- Task Management (51 reviews)
- Team Collaboration (50 reviews)
- Ease of Use (45 reviews)
- Task Tracking (44 reviews)

**Cons:**

- Learning Curve (22 reviews)
- Missing Features (19 reviews)
- Limited Features (18 reviews)
- Complexity (16 reviews)
- Not Intuitive (16 reviews)

  ### 18. [Time Champ](https://www.g2.com/products/time-champ/reviews)
  Time Champ is an enterprise-grade Workforce Intelligence Platform built for teams that value operational clarity. Modern organizations run on people, processes, and performance, yet most leaders still struggle to connect the dots across them. Time Champ helps companies see how work truly happens across teams, tools, and workflows, and turns that visibility into actionable insights. Time Champ unifies employee monitoring, time tracking, productivity insights, project management, utilization trends and workforce analytics into one decision-grade platform. Through real-time dashboards, advanced analytics, and customizable reports, leaders gain clarity into how time, effort, and resources translate into outcomes. With Time Champ, operations, HR, delivery, and executive teams can: • Improve resource allocation and capacity planning • Detect early risk signals that impact delivery timelines • Reduce bandwidth waste and burnout patterns • Optimize project costs and workforce utilization • Replace spreadsheets and assumptions with decision-grade insights The platform consolidates attendance records, time tracking logs, employee monitoring data, task activity, application usage, project workflows, and field operations into role-based dashboards designed for clarity and insights. Built for hybrid, remote, field, and in-office teams, Time Champ is modular, scalable, and enterprise-ready, supporting operational growth without adding complexity. In one sentence, Time Champ gives leaders real-time clarity into Employee activity, productivity, time usage, operational efficiency, and performance insights, empowering confident, data-backed decisions.


  **Average Rating:** 4.8/5.0
  **Total Reviews:** 110

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.6/10 (Category avg: 8.8/10)
- **Planning:** 10.0/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.0/10 (Category avg: 8.8/10)
- **Resource Allocation:** 9.4/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Snovasys Software Solutiions](https://www.g2.com/sellers/snovasys-software-solutiions)
- **Year Founded:** 2008
- **HQ Location:** Middlesex, GB
- **Twitter:** @snovasys (182 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/snovasys/ (306 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Digital Marketing Executive
  - **Top Industries:** Computer Software, Information Technology and Services
  - **Company Size:** 52% Small-Business, 44% Mid-Market


#### Pros & Cons

**Pros:**

- Efficiency (25 reviews)
- Productivity Improvement (25 reviews)
- Time-saving (25 reviews)
- Time Tracking (25 reviews)
- Ease of Use (22 reviews)

**Cons:**

- Learning Curve (7 reviews)
- App Malfunction (2 reviews)
- Limited Features (2 reviews)
- Overwhelming Experience (2 reviews)
- Poor Interface Design (2 reviews)

  ### 19. [Scoro](https://www.g2.com/products/scoro/reviews)
  Scoro is a professional services automation (PSA) software purpose-built for consultancies, agencies, IT firms, architecture companies, and other professional services businesses. It unites projects, resources, and finances in one system, so you don’t need to juggle multiple tools for planning, tracking, and billing for your work. Core features include: - CRM & pipeline – Get a complete overview of your sales funnel and upcoming work - Quote-to-cash – Estimate scope, track progress and budget burn, and bill for work in one system - Capacity & resource planning – Plan ahead with live heatmaps and utilization forecasts - Time & expense tracking – Log time with built-in timers and auto-populated timesheets - Cost & profit forecasts – Understand margins with role or service-level insights - Billing & invoicing – Automate time & material, fixed-fee, and retainer billing - Revenue forecasting – Track project income based on pipeline and committed work - AI-powered insights & actions – Save time with automation and data-driven suggestions - Live dashboards – Monitor progress, profitability, and capacity in real time By uniting this data, Scoro gives you end-to-end visibility across your business. Helping you spot risks sooner, allocate resources smarter, and protect profitability as you scale.


  **Average Rating:** 4.5/5.0
  **Total Reviews:** 478

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.0/10 (Category avg: 8.8/10)
- **Planning:** 8.8/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.1/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.6/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Scoro](https://www.g2.com/sellers/scoro)
- **Company Website:** https://www.scoro.com
- **Year Founded:** 2013
- **HQ Location:** London
- **Twitter:** @ScoroSoftware (8,226 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/294623/ (143 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Project Manager, CEO
  - **Top Industries:** Marketing and Advertising, Information Technology and Services
  - **Company Size:** 67% Small-Business, 24% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (55 reviews)
- Project Management (49 reviews)
- Project Tracking (44 reviews)
- Time Tracking (38 reviews)
- Task Management (35 reviews)

**Cons:**

- Learning Curve (28 reviews)
- Missing Features (13 reviews)
- Not Intuitive (13 reviews)
- Steep Learning Curve (12 reviews)
- Complexity (11 reviews)

  ### 20. [Conceptboard](https://www.g2.com/products/conceptboard/reviews)
  Conceptboard is the GDPR-compliant online whiteboard that combines visual collaboration with secure task and project management. Built for distributed teams, Conceptboard supports real-time and asynchronous work across locations, time zones, and departments—without compromising on security or usability. Whether you’re brainstorming ideas, mapping strategies, planning projects, or facilitating workshops, Conceptboard offers a visual workspace that turns complexity into clarity. Teams can assign tasks, manage responsibilities, and track progress—all directly on the board. This makes Conceptboard more than just a digital whiteboard: it’s a central hub for visual thinking, team alignment, and execution. Hosted entirely in Germany and certified to ISO 27001, 27017, and 27018, Conceptboard ensures maximum data protection and sovereignty. That’s why it's trusted by enterprises and public sector organizations alike—from the German Federal Chancellery and Ministry of Health to Siemens, Sennheiser, and the U.S. Air Force. With powerful integrations (e.g. MS Teams, Confluence, Webex), customizable templates, moderation tools, and infinite canvas capabilities, Conceptboard adapts to the way your team works—without requiring installation. Use Conceptboard for: Online workshops and remote collaboration Visual task and project management Secure teamwork across public administration and enterprises Agile planning, retros, and roadmapping Interactive meetings and hybrid sessions Join 14M+ users worldwide who collaborate visually, securely, and productively—on a platform designed for digital sovereignty. Conceptboard: The sovereign collaboration platform for secure teamwork at scale.


  **Average Rating:** 4.6/5.0
  **Total Reviews:** 102

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.2/10 (Category avg: 8.8/10)
- **Planning:** 9.4/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.5/10 (Category avg: 8.8/10)
- **Resource Allocation:** 10.0/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Conceptboard](https://www.g2.com/sellers/conceptboard)
- **Company Website:** https://conceptboard.com
- **Year Founded:** 2010
- **HQ Location:** Halle (Saale), Sachsen-Anhalt
- **Twitter:** @ConceptboardApp (4,917 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/2413037/ (79 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Top Industries:** Computer Software, Management Consulting
  - **Company Size:** 56% Small-Business, 25% Enterprise


#### Pros & Cons

**Pros:**

- Ease of Use (4 reviews)
- User-Friendly (4 reviews)
- Real-Time Collaboration (3 reviews)
- Team Collaboration (3 reviews)
- Templates (3 reviews)

**Cons:**

- Slow Loading (2 reviews)
- Connectivity Issues (1 reviews)
- Intuitiveness (1 reviews)
- Lack of Intuitiveness (1 reviews)
- Lagging Performance (1 reviews)

  ### 21. [Freedcamp](https://www.g2.com/products/freedcamp/reviews)
  The most user-friendly online experience for managing any type of Project. Contains one of the most comprehensive feature sets on the market while allowing you to only install the ones your team really needs. Offers innovative new user interfaces that reduce the amount of time required to stay on top of Projects. Ideal for businesses and freelancers are ready to get organized with ease. Check intro video here - https://www.youtube.com/watch?v=2oTmkmh88Bc&feature=youtu.be


  **Average Rating:** 4.5/5.0
  **Total Reviews:** 151

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.3/10 (Category avg: 8.8/10)
- **Planning:** 9.0/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.0/10 (Category avg: 8.8/10)
- **Resource Allocation:** 8.6/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Freedcamp](https://www.g2.com/sellers/freedcamp)
- **Year Founded:** 2009
- **HQ Location:** Santa Barbara, CA
- **LinkedIn® Page:** https://www.linkedin.com/company/1831132/ (6 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Top Industries:** Non-Profit Organization Management, Marketing and Advertising
  - **Company Size:** 72% Small-Business, 20% Mid-Market


#### Pros & Cons

**Pros:**

- Project Management (9 reviews)
- Task Management (8 reviews)
- Ease of Use (7 reviews)
- Task Assignment (7 reviews)
- Task Tracking (7 reviews)

**Cons:**

- Budgeting/Accounting Issues (1 reviews)
- Limited Features (1 reviews)

  ### 22. [GanttPRO](https://www.g2.com/products/ganttpro-ganttpro/reviews)
  GanttPRO is intuitive online Gantt chart software for robust project management. The tool meets the needs of project, product, and portfolio managers from different spheres. GanttPRO offers task, deadline, cost, resource, and portfolio management, team collaboration, time logging, baselines, advanced export and sharing features. Robust import from MS Project and Excel as well as ready-made professional templates allows starting projects right away.


  **Average Rating:** 4.8/5.0
  **Total Reviews:** 523

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.1/10 (Category avg: 8.8/10)
- **Planning:** 9.5/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.4/10 (Category avg: 8.8/10)
- **Resource Allocation:** 9.2/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [GanttPRO](https://www.g2.com/sellers/ganttpro)
- **Year Founded:** 2015
- **HQ Location:** Krakow, PL
- **Twitter:** @GanttPROcom (738 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/ganttpro/ (19 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Student, Project Manager
  - **Top Industries:** Higher Education, Computer Software
  - **Company Size:** 76% Small-Business, 12% Enterprise


#### Pros & Cons

**Pros:**

- Ease of Use (50 reviews)
- Project Management (48 reviews)
- Team Collaboration (35 reviews)
- Intuitive (27 reviews)
- User Interface (26 reviews)

**Cons:**

- Missing Features (9 reviews)
- Expensive (7 reviews)
- Learning Curve (7 reviews)
- Limited Customization (7 reviews)
- Billing Issues (5 reviews)

  ### 23. [Worksection](https://www.g2.com/products/worksection/reviews)
  Unlock the full potential of your team with Worksection, the ultimate online project management tool designed to streamline workflows and supercharge collaboration. Tailored for small to medium-sized teams, its intuitive interface ensures everyone, from tech newbies to seasoned pros, can hit the ground running. Join over 1,600 forward-thinking marketing agencies, design studios, software developers, law firms, and architectural offices already transforming their businesses with Worksection. If you bill by the hour, this is your secret weapon. Tackle complex projects effortlessly with built-in time tracking, efficient task management, Gantt charts, Kanban boards, and a hub for all your communications. Dive into detailed reports that offer deep insights into your team’s performance, empowering you to make smart, data-driven decisions. And when you need it, rely on our friendly support to keep you moving forward. Transform how you manage projects today with Worksection.


  **Average Rating:** 4.8/5.0
  **Total Reviews:** 121

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.8/10 (Category avg: 8.8/10)
- **Planning:** 9.7/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.5/10 (Category avg: 8.8/10)
- **Resource Allocation:** 9.5/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Worksection](https://www.g2.com/sellers/worksection)
- **Year Founded:** 2008
- **HQ Location:** Kiev, UA
- **Twitter:** @worksection (238 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/1230921/ (23 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Top Industries:** Marketing and Advertising, Civic & Social Organization
  - **Company Size:** 77% Small-Business, 19% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (6 reviews)
- Project Management (6 reviews)
- Task Management (6 reviews)
- Task Tracking (6 reviews)
- Management Ease (5 reviews)

**Cons:**

- Limited Features (4 reviews)
- Mobile App Limitations (4 reviews)
- Missing Features (3 reviews)
- Poor Integration (3 reviews)
- App Functionality (2 reviews)

  ### 24. [Linear](https://www.g2.com/products/linear/reviews)
  Linear is a purpose-built tool for planning and building products. Streamline issues, projects, and product roadmaps. Linear powers over 10,000 high-impact product teams including OpenAI, Ramp and CashApp.


  **Average Rating:** 4.5/5.0
  **Total Reviews:** 68

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 8.9/10 (Category avg: 8.8/10)
- **Planning:** 9.5/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 9.5/10 (Category avg: 8.8/10)
- **Resource Allocation:** 7.0/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [Linear](https://www.g2.com/sellers/linear-5ba972df-6c7c-47e5-ae2d-6410c5af12b3)
- **Year Founded:** 2019
- **HQ Location:** San Francisco, California
- **Twitter:** @linear (100,329 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/linearapp/about/ (196 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Top Industries:** Computer Software, Information Technology and Services
  - **Company Size:** 75% Small-Business, 18% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (33 reviews)
- User Interface (21 reviews)
- Simple (18 reviews)
- Intuitive (16 reviews)
- Integrations (14 reviews)

**Cons:**

- Limited Features (6 reviews)
- Lack of Tools (5 reviews)
- Limited Customization (5 reviews)
- Missing Features (5 reviews)
- Intuitiveness (4 reviews)

  ### 25. [BigTime](https://www.g2.com/products/bigtime/reviews)
  BigTime Software: The AI-powered professional services platform enabling intelligent decisions and delivering profitable growth. Too many firms rely on disconnected quoting tools, spreadsheets, and manual handoffs between sales and delivery. This creates misaligned expectations, margin erosion, and frustrated clients. BigTime changes that. We unify the entire professional services journey—from scoping and quoting to staffing and invoicing—so you can sell with confidence, deliver with precision, and grow with profitability.
 BigTime helps professional services firms reduce operational costs, easily align talent to the right projects, and accelerate time to get paid for completed work, all while enabling quicker decision-making by delivering the information you need, when you need it. By streamlining project operations, maximizing resource utilization, accelerating the account receivable cycle, and connecting scattered data sources, BigTime makes it easier for professional services firms to scale and grow. With 2,800+ customers and 20+ years of experience, BigTime is built to get you up and running quickly, operate with flexibility and agility, and enable you to solve today’s challenges while scaling with you for tomorrow’s opportunities.


  **Average Rating:** 4.5/5.0
  **Total Reviews:** 1,630

**User Satisfaction Scores:**

- **Has the product been a good partner in doing business?:** 9.1/10 (Category avg: 8.8/10)
- **Planning:** 8.1/10 (Category avg: 8.8/10)
- **Creation & Assignment:** 8.6/10 (Category avg: 8.8/10)
- **Resource Allocation:** 7.8/10 (Category avg: 8.4/10)


**Seller Details:**

- **Seller:** [BigTime](https://www.g2.com/sellers/bigtime)
- **Company Website:** https://bigtime.net/
- **Year Founded:** 2002
- **HQ Location:** Chicago, IL
- **Twitter:** @BigTimeSoftware (2,746 Twitter followers)
- **LinkedIn® Page:** https://www.linkedin.com/company/1457823/ (185 employees on LinkedIn®)

**Reviewer Demographics:**
  - **Who Uses This:** Office Manager, President
  - **Top Industries:** Accounting, Architecture & Planning
  - **Company Size:** 76% Small-Business, 18% Mid-Market


#### Pros & Cons

**Pros:**

- Ease of Use (111 reviews)
- Time Tracking (87 reviews)
- User Interface (51 reviews)
- Tracking Ease (48 reviews)
- Time-saving (44 reviews)

**Cons:**

- Missing Features (24 reviews)
- Time-Consuming (19 reviews)
- Learning Curve (17 reviews)
- Manual Entry (16 reviews)
- Software Bugs (16 reviews)



## Parent Category

[Project, Portfolio & Program Management Software](https://www.g2.com/categories/project-portfolio-program-management)



## Related Categories

- [Task Management Software](https://www.g2.com/categories/task-management-software)
- [Work Management Software](https://www.g2.com/categories/work-management)
- [Project Collaboration Software](https://www.g2.com/categories/project-collaboration)



---

## Buyer Guide

### What You Should Know About Project Management Software

### What is Project Management Software?

To better understand project management software tools, it helps to clearly define what constitutes a project. According to the Project Management Institute, a project is a “temporary endeavor undertaken to create a unique product, service or result." This includes five phases that need to be completed to achieve the objective. The phases are: initiating, planning, executing, monitoring and controlling, and closing. Any project management software should provide features for all these phases. 

While the five phases stay the same, there are multiple approaches to project management. The most important include:

**The**  **phased approach:** It is also known as waterfall project management. The phased approach is a series of distinct steps that depend on the completion of a previous phase. Project phases can only be managed in a linear sequence, making it difficult to correct errors. 

**The**  **iterative and incremental method:** It consists of repeated cycles. This means a deliverable can be reviewed and improved after its initial completion. This approach, also known as agile project management, can be particularly beneficial in software development.

**Lean project management:** It uses lean management principles to reduce waste while maintaining a high level of productivity. This approach helps companies identify and eliminate tasks that do not bring value to the company and the customer. 

**Critical chain project management:** It is based on the theory of constraints (ToC), a management philosophy focusing on restrictions that may jeopardize the success of a project. By identifying the most critical constraints, companies can prepare to avoid project issues.

**Process and product-based project management:** It focuses on outcomes. It is a part of the benefits realization management approach. When the result is a product, the company defines and manages projects to optimize production and distribution. For professional services companies, the business processes are at the core of their project management strategy.

Project management software has evolved into new offerings, including professional services automation (PSA) software and project and portfolio management (PPM) software. PSA software includes back-office features, such as CRM and accounting, on top of project management. PPM solutions focus on unifying multiple types of projects and managing the interdependencies between them. Buyers need to understand the differences between these types of software to choose the best solution for their needs. 

SMB companies may benefit from a PSA solution that combines project management and back office, thus providing a single data repository and an integrated system. A possible drawback of PSA is that it may not always include robust back-office features, which is why companies may prefer to choose a separate accounting or CRM solution.

Medium to large professional services providers can significantly benefit from PPM software, which allows them to manage projects with multiple stakeholders. PPM can be quite expensive and needs to integrate with other systems, such as [ERP systems](https://www.g2.com/categories/erp) or [CRM software](https://www.g2.com/categories/crm), which usually requires extra investments.

Small companies are facing another critical challenge when evaluating project management software: the multitude of solutions that only provide subsets of a typical project management solution. A few examples are task management and project collaboration tools, which can be used to complement core project management features but not to replace them. While these types of software are more affordable than project management solutions and can be a good option for startups and micro businesses, they usually become insufficient as a company grows.

#### What Types of Project Management Software Exist?

Project management software is designed to be implemented in different ways, including best of breed, all-in-one suite, and point solutions. 

**Best-of-breed software**  

Best-of-breed software focuses exclusively on project management.

**All-in-one suites**  

All-in-one suites include other types of capabilities such as CRM or billing. 

**Point solutions**  

Point solutions are designed to complement project management tools by offering features such as project collaboration or project analytics. 

**Industry-specific project management solutions**  

Industry-specific project management solutions are designed for professionals in various industries such as design, real estate, legal services, etc. These solutions provide standard project templates and reports or KPIs for an industry or market. They are also tightly integrated with other software created explicitly for the same industry.

### What are the Common Features of Project Management Software?

The following standard functionality is included in most project management solutions:

**Definition:** Project definition functionality is the core of any project management software because it allows companies to define the project structure, which is the base of any business activity. A project structure needs to be carefully defined; it is difficult to make significant changes to it while it is implemented due to the risk of disrupting the project. At the same time, project management software should allow users to adjust structures to keep projects on track.

**Plans:** Project management software should provide multiple options to plan projects, such as templates and rules to define who does what and when. A project plan template is a good starting point for any project because project managers don’t need to start planning from scratch. Project rules can be used to define workflows for resource allocation, task dependencies, and project deadlines. Project plans should also take into account the risks that may impact a project. For instance, project managers may want to allocate more than the standard time and resources to complete a task. It is always preferable to plan for the worst possible scenario.

**Schedules:** Project schedules include milestones and deadlines, which establish when each stage of the project is expected to be completed. Depending on the complexity of the project, deadlines can also be assigned to activities and tasks. Project management solutions should include features to define milestones depending on the interdependencies between tasks. For instance, some tasks can only start when the previous ones are completed, while other activities can be done parallelly.

**Visualization:** Project visualization features (such as GANTT charts) provide an overview of all activities, tasks, deadlines, and milestones of a project. The ideal visualization allows users to drill down to each level of the project structure to find details on a resource or activity. Users with proper authorization should also be able to adjust visual schedules, and any changes to any action or milestone should automatically update any other related parts of the project.

**Workflows:** Workflows and processes define how activities are performed during the phases of a project. These features need to be customizable to adapt to the needs of each team and should provide sound logic to take into account project constraints and limitations. To improve accountability, workflows should include approvals so that supervisors, project managers, and executives take responsibility for the quality of the services provided.

**Tasks:** Task management is used to define, schedule, and monitor employees and their work. This can be critical to managing multiple teams working from different locations, as well as field personnel or external contractors and consultants. Project management software should provide the ability to adjust schedules based on unexpected changes or customer requests. To-do lists are also part of task management and are used to create lists of tasks by an employee or team. Using to-do lists, project managers can assign work to employees without giving them access to the entire project. To-do lists can also be used as checklists that employees use to track their progress.

**Resource management:** Resource management is particularly important because it can have a significant impact on the cost of the project. Each type of activity may require specific resources, which should be optimally used to keep costs down. Teams also benefit from the ability to allocate resources across multiple activities and projects, which allow them to acquire materials in bulk and save on purchasing costs. Besides, the ability to substitute unavailable resources with compatible alternatives can reduce costs and avoid delays.

**Documentation:** Project documentation functionality manages the process for all documents related to a project, such as contracts, statements of work, quotes and proposals, and so on. These documents are usually stored in an electronic format, making it easier for users to share them internally and externally. It is also crucial that a project management solution includes templates for documents and the option for users to reuse content.

**Reporting:** Reporting, analytics, and dashboards are used by all parties involved in a project, from employees to external consultants and even the customers. It is therefore essential for the analytics features to be flexible enough to easily adapt to each type of user. At the same time, sensitive information such as private data or financial details should only be shared with authorized users through secure portals.

Other Features of Project Management Software: [Capacity Capabilities](https://www.g2.com/categories/project-management/f/capacity), [Critical Path Capabilities](https://www.g2.com/categories/project-management/f/critical-path), [Dependencies Capabilities](https://www.g2.com/categories/project-management/f/dependecies), [Issue Tracking Capabilities](https://www.g2.com/categories/project-management/f/issue-tracking), [Mass Updates Capabilities](https://www.g2.com/categories/project-management/f/mass-updates), [Project Budgeting Capabilities](https://www.g2.com/categories/project-management/f/project-budgeting), [Project Map Capabilities](https://www.g2.com/categories/project-management/f/project-map), [Recurring Tasks Capabilities](https://www.g2.com/categories/project-management/f/recurring-tasks), [Resource Allocation Capabilities](https://www.g2.com/categories/project-management/f/resource-allocation), [Task Prioritization Capabilities](https://www.g2.com/categories/project-management/f/task-prioritization), [Time & Expense Capabilities](https://www.g2.com/categories/project-management/f/time-expense) 

##### Additional Project Management Software Features

Additional project management features are sometimes included in the core project management solution or delivered separately as addons or separate tools:

**Kanban:** Based on lean management principles, kanban functionality aims to eliminate wasteful work using visual representations of projects. Kanban boards include cards that can be used to group tasks and easily assign activities to employees or teams. These features are particularly useful for agile project management.

**Collaboration:** Collaboration between employees or between a company and its customers and partners can be critical to the success of a project. While collaboration platforms and software can be used separately from project management solutions, it is preferable to combine them in one system, especially for complex projects.

**Document management:** Project managers use documents such as statements of work (SOW) and work breakdown structures (WBS) to share project plans and information internally and externally. File sharing is an important feature that allows all parties access to documents. More advanced document management features allow users to collaborate on creating and modifying documents. Access to documents should be managed by role to limit access to sensitive information.

**Billing:** Billing and expense management isn't always required for project management, but can be very important for complex projects. When multiple parties are involved in a project, it is essential to ensure that the human and material resources used have been appropriately billed.

**Optimization:** Project optimization uses historical data to identify bottlenecks and other factors that hurt past projects. This allows companies to take corrective actions and avoid repeating the same mistakes in the future. For instance, if a contractor is always late or does mediocre work, the company should replace it with another services provider.

**Simulation:** Project simulation allows project managers to create and compare multiple scenarios for a project and identify the best option to be implemented. Each scenario describes different ways to allocate resources and define milestones and can also take into account various constraints and possible bottlenecks. This type of feature is particularly important for large custom projects with complex activities.

**Project accounting:** This type of functionality is usually delivered as a module of accounting software and project-based ERP software. Its primary purpose is to track project costs and revenue and consolidate any financial information related to project management. Project accounting provides critical information on the financial performance of each project or portfolio.

**Earned value management (EVM):** EVM is another way to track project performance. This type of software also provides features that monitor project progress. EVM helps companies estimate project costs, track actual costs, and calculate the earned value of the project. While any company can use this type of functionality, it is more beneficial for large and complex projects that require significant investments. For instance, EVM is a must-have for companies delivering capital projects such as infrastructure or urban development.

**Work breakdown structure (WBS):** For complex projects, companies need to break the project into smaller components and plan them separately. Different employees and teams can be in charge of each element, and external consultants or service providers can also be involved. Companies use a WBS to track the project and its components by monitoring tasks, subtasks, resources, and the people involved.

**Risk management:** Despite planning and monitoring, projects can be negatively impacted by unexpected events such as natural disasters, hacking, or changes in personnel. While it’s impossible to prepare for any risk, companies can use project risk management capabilities to identify potential issues. Project risk management software also helps companies create plans and corrective actions to mitigate risk when it occurs.

### What are the Benefits of Project Management Software?

**Resource management and cost tracking:** The main reason why companies use this type of software is to manage resources and track costs for nonrepetitive business operations. For instance, marketing companies usually provide standard services such as social media promotion, but they may also create customized campaigns for large clients. The standard services are delivered in the same way to all customers and are therefore repetitive and require similar resources, which means that their cost is usually the same for every client. Custom campaigns can be completely different depending on the needs of the customer, meaning that the resources allocated to each project will also vary, and so will its costs.

**Diversification of offering:** Project management software offers the ability to combine multiple types of services to diversify the offering of a company. This flexibility allows teams to adapt to the changing preferences of their customer and market demand. The ability to quickly respond to market changes can be an essential competitive advantage in highly competitive industry sectors such as professional services. 

**Effectiveness and profitability tracking:** Project management is needed to track the effectiveness and profitability of professional services activities. By allocating the right resources to the right tasks at the right time, project managers can deliver the project on time and on budget, which improves customer satisfaction and productivity.

### Who Uses Project Management Software?

Most employees, as well as the partners and customers of a project-based business benefit from using project management software. 

**Employees:** Project management software help employees involved in project execution, who need to know what they have to do and when. Employees also update the system when they complete tasks and use the software to communicate and collaborate with internal and external stakeholders. Through integration with other solutions, employees can track the time spent on each activity or check the availability of resources like equipment or components. 

**Project managers:** Project managers need access to all the features of the system to define projects and resources and monitor all activities, but also to intervene and modify any part of a project when necessary. This can only be achieved through alerts and notifications with different levels of severity, and which include workflows for escalation. Project managers are also involved in setting and managing access rights for internal and external users.

**Executives:** Executives mostly use analytics and reporting to monitor projects. Besides details on the status of the project, they also need information on the costs of the resources allocated and the overall effectiveness of each project. They can also benefit from using alerts and notifications when activities or stages of the project are completed. 

**Partners:** It is important for partners, such as contractors or third-party providers of services that complement the offering of the company. Since external contributors are only involved in particular activities at different stages of the project, they need to access the information required to do their job and nothing more. 

**Customers:** Customers may also use this type of software through dedicated portals to monitor the progress of one or multiple projects, provide feedback, and communicate with the service provider. For large and complex projects, customers may have a dedicated person or team responsible for the project; they could need access to the project management solution of the provider.

### What are the Alternatives to Project Management Software?

There are several alternatives to project management software which can replace this type of software, either partially or entirely:

[Project and portfolio management software](https://www.g2.com/categories/project-and-portfolio-management) **:** PPM focuses on project portfolios, which are groupings of projects with common characteristics, that share the same resources and can be planned and managed as a group. While PPM software often includes functionality to manage individual projects, project management solutions usually don't provide portfolio management features. This means that standard project management tools are not a good option for companies that need to manage portfolios of projects.

[Professional services automation software](https://www.g2.com/categories/professional-services-automation) **:** PSA is an ERP for professional services, which delivers modules for the front office (sales and marketing), back office (accounting and HR), as well as PPM. This type of software is ideal for medium and large services companies that prefer to use a single integrated system for the entire business.

**ERP:** Other than PSA, there are two types of ERP for project-based companies: [ETO ERP software](https://www.g2.com/categories/eto-erp) (for manufacturers of complex custom products in industries like aerospace and defense) and [Project-based ERP software](https://www.g2.com/categories/project-based-erp) (for government contractors). Typical ERP systems don't always include the functionality required by these companies, such as bidding, contract management, or time and expense management. Also, most ERP systems' project management modules aren't robust enough for manufacturing and government contractors. 

[Work management software](https://www.g2.com/categories/work-management) **:** Small and medium professional services companies don't always need PSA but often require features that aren't usually included in project management software. These features can vary by industry, for instance, marketing agencies need content authoring and document management functionality. Work management is a relatively new type of software that combines project management with collaboration and industry-specific functionality.

#### Software Related to Project Management Software

Most business software is related directly or indirectly with project management software, some of the most important ones are:

[Collaboration & productivity software](https://www.g2.com/categories/collaboration-productivity): Collaboration is critical for project management because there are always multiple parties involved. While project management software includes essential features for collaboration, more advanced software such as team collaboration software can be beneficial for large teams and complex projects. When it comes to productivity, new types of tools such as productivity bots software allow project managers to automate mundane tasks and focus on strategy.

[Content management systems](https://www.g2.com/categories/content-management): In some industries like marketing and advertising, content is the main deliverable of the company. Therefore, it is important for teams that rely on content to have the ability to manage libraries, databases, and other tools needed to create, track, and share multiple types of content. Depending on the complexity of the deliverables, project managers may need to use simple tools such as online form builder software, or complex solutions like knowledge management and enterprise content management (ECM) software.

[Partner management software](https://www.g2.com/categories/partner-management): Project managers often work with external consultants or companies specialized in business areas that the company doesn’t have the expertise to cover. For instance, companies may need to work with legal consultants to make sure that contracts and other documents comply with regulations. Outsourcing specific tasks to freelancers can also be more beneficial than hiring employees. In these cases, project managers need to track who they’re working with, what they are responsible for, and how they perform.

[Process automation software](https://www.g2.com/categories/process-automation) **:** Medium to large companies with complex operations need to define, implement, and optimize team processes to streamline operations. While project management software includes some features for workflow management, advanced functionality for process automation requires integration with business process management software. Another way to automate processes is to use robotic process automation (RPA) software, which uses bots to assist employees with repetitive and tedious tasks.

[Accounting software](https://www.g2.com/categories/accounting) **:** Accounting and billing software is used to manage a project's invoices and track costs. Accounting software can also be used for complex projects that involve teams in several locations that may have different financial regulations, currencies, or taxes. Billing software is also essential for large projects to consolidate different types of expenses related to the purchase of resources, rentals of equipment, or services delivered by contractors.

[Contract management software](https://www.g2.com/categories/contract-management) **:** Contract management software defines the terms and service level agreements for projects. Service providers must identify activities and milestones and ensure their customers have access to this information. Contracts can also be used for legal issues caused by late deliveries and the poor quality of the services provided, and sometimes to collect outstanding payments from customers.

[Customer service software](https://www.g2.com/categories/customer-service) **:** Customer service software is used to maintain the relationship with the customer during the contract and to ensure that terms and conditions are correctly applied. The customer service department is usually the main point of contact between companies and their customers; they must be able to react quickly and efficiently to any customer requests. They are also responsible for identifying issues that may jeopardize the relationship with the customer, and escalating them to project managers.

[HR software](https://www.g2.com/categories/hr) **:** HR software and payroll solutions are essential for large companies with many employees. These types of software are used to define job roles and responsibilities, wages, and other forms of remuneration, and work schedules. Since labor is the most important part of the total costs of any professional services company, it is critical to track it while also ensuring compliance with labor laws and collective bargaining agreements.

[ERP systems](https://www.g2.com/categories/erp-systems) **:** ERP systems usually include some of the features mentioned above but rarely all of them. When companies use ERP as their primary system and cannot afford separate solutions for customer service or contract management, they prefer a project management solution that includes these features. They may also choose to adopt tools or addons that complement their ERP and project management solutions.

There are also several types of services related to project management software. Related services can vary from external project management to project optimization, and can be delivered by a company of any size from independent contractors to multinational consulting companies:

- **Outsourcing:** Project management outsourcing is used by companies that do not wish to invest in the technology and the expertise required to manage projects. While this approach is mostly adopted for one-time projects, some companies use it regularly.
- **Advisory:** Project advisory services help companies define and implement strategies to improve the way they deliver projects or groups of projects. Advisors work with executives and project managers to determine how a company can optimize its offering to adapt to market changes, expand to new markets, or diversify its activities.
- **Consulting:** Consulting services for project optimization are essential for professional services companies that do not have the internal expertise required to determine what can be improved. Consultants with extensive experience can quickly identify areas of improvement, and suggest changes or new approaches to project management.

### Challenges with Project Management Software

There are hundreds of project management software and tools which may seem similar but aren’t. The difference between these solutions makes it difficult for buyers to understand exactly what they do and how they work with other software products. The most important challenges with project management software are described below:

**Features:** Not enough or too many features can be an issue for growing companies that either outgrew existing software or implemented project management solutions that are too advanced for their needs. The best way to avoid this problem is to evaluate project management solutions based on current and future needs.

**Integrations:** Lack of integration between project management software and other solutions creates silos of information that are disconnected, which can lead to data processing errors. User adoption can also be negatively impacted when employees use multiple systems and enter the same information in more than one.

**Reporting:** Canned reporting and lack of analytics is a significant issue for legacy project management solutions. New software usually provides more flexible analytics or integration with business intelligence tools. Another challenge is that more flexible analytics don’t necessarily cover advanced reporting needs. Buyers should evaluate vendors’ ability to offer the optimal mix of analytics features and flexibility for their specific needs.

**Bring your own software (BYOS):** BYOS is a trend similar to bring your own device (BYOD); it refers to the fact that employees can decide to use project management tools that are not approved by their employer. Since there are different tools available, many of them free to use, employees may be tempted to try them for their team or department. This trend may lead to the creation of information silos when different teams or departments choose to utilize separate project management software.

**Legacy software:** While most project management software products are web-based (meaning users only need an internet browser to access the system), some old solutions still need to be hosted by the company on its servers. On-premises project management (known as self-hosted project management software) needs to be installed on a server and on the computer of each employee who needs access to the software. Adding or removing users can be difficult. Additionally, old project management tools that don’t have a web-based interface aren’t very user friendly and cannot be easily configured.

### Which Companies Should Buy Project Management Software?

Any company that manages projects can benefit from this type of software, but project management software is essential for the following types of businesses:

**Professional services companies:** Professional services are usually delivered as projects, such as a marketing campaign to launch a product or the design of an apartment building. Each project can have different deliverables and timelines and require multiple resources (human and material). Professional services companies need to plan project management tasks, assign resources to each one, and monitor project progress to deliver on time and budget.

**Project-based manufacturers:** Project-based manufacturing (also known as engineer to order or make to order) refers to the production of unique products customized for each customer. A few examples of such products are conveyor systems for warehouses, drilling equipment for oil and gas, or shipping vessels. Project management helps these companies design, manufacture, and provide maintenance services for complex custom products.

### How to Buy Project Management Software

#### Requirements Gathering (RFI/RFP) for Project Management Software

Requirements should cover the entire lifecycle of the project, from scoping and estimating to planning, execution, monitoring, and closing. Depending on the complexity of its operations, buyers may want to create more detailed requirements for the functionality that is critical to the company. For instance, a business that outsources project execution would focus more on defining, planning, and tracking projects.

#### Compare Project Management Software Products

**Create a long list**

The long list is created by excluding the products that are not a good fit for the buyer. If buyers only want cloud software, all solutions delivered on-premises are excluded from the list. Another essential criterion could be the project methodology supported by the software. IT departments and services providers prefer to take an agile approach to project management, which means that all solutions not supporting this methodology are usually not considered for the selection.

**Create a short list**

The requirements list mentioned above is sent to the vendors included in the long list to provide detailed information on supporting each feature. Buyers should also ask vendors to provide customer references and pricing information. It is highly recommended to use objective third party analysis and software reviews to learn more about the vendors and their products. Using vendor responses to RFIs, customer references, reviews, and independent research, buyers can compare products to identify their strengths and weaknesses. At the end of the processes, buyers should have a list of two to four finalists that provide very similar functionality.

**Conduct demos**

The best way to differentiate between the products on the short list is to conduct demos of each product to see how they can be used in real-life scenarios. Buyers create demo scripts that include requirements and workflows specific to their company, and vendors provide a demo in real-time, which follows the script. Since very long demos can be counterproductive, buyers should focus on the critical features. For instance, instead of asking vendors to show how they create a project and add tasks to it (which is basic project management), buyers may want to focus on interdependencies between tasks or changes to a project's timeline. 

Other than functional requirements, buyers should also evaluate a product based on its ease of use and flexibility to make sure that it’s intuitive and collaborative. The selection team members attending the demo should rate each criterion or requirement on a predefined scale, which will allow them to consolidate all ratings and objectively compare software. 

#### Selection of Project Management Software

**Choose a selection team**

The selection team includes executives such as the CEO, CTO, or CFO, as well as project managers or members of the project management office team. It is recommended that the project managers involved have extensive experience managing projects and using this type of software. 

**Negotiation**

While the software's cost is usually an essential factor in negotiation, buyers should not compromise on features to save money. It may also be tempting to buy components or services that are not critical or important for the company. At the same time, buyers should try to get discounts or free tools and services to complement the project management solution. 

Medium to large companies should also take into account the ability of the vendor to help them update their business processes and best practices for project management. An engineering company and a marketing agency have very different operations and the project management software alone may not be enough to increase productivity. While they can be expensive, business process reengineering services are critical for companies with complex projects.

**Final decision**

The final decision should be made by the entire selection team. It should be based on the information gathered about each product, its vendor, and their ability to provide the functionality and services required by the buyer. Ideally, buyers should request information on the estimated ROI of the software. The vendor's contract length and discounts can also have a significant impact on the final decision. 

### What Does Project Management Software Cost?

On-premises project management software is sold as perpetual or named licenses, which allow buyers to use the software indefinitely and without renewals. The cloud or SaaS solutions use the subscription model, which licenses the software on a monthly or yearly basis. This does not include licenses for operating systems or database management, which are the buyer's responsibility.

Most project management software provide multiple tiers or editions, which are versions of the same software with different features. Many basic versions are free for a limited number of users. In theory, cloud products allow buyers to scale up or down quickly (add or remove users) and change editions. In practice, vendors try to sell packages or plans that are less flexible and only allow buyers to make changes at the end of the contract. The licenses' cost can vary depending on the user's role (administrator, employee, manager, or contributor). 

Finally, a project management solution's initial cost may include various services offered by the vendor, such as consulting, customization, integration, or business process reengineering. 

#### Return on Investment (ROI)

To determine the ROI of a project management software, buyers need to identify the product's costs (initial and ongoing) and its quantifiable benefits (increased productivity, less time spent managing tasks, better resource allocation).

The costs and benefits of the software aren't always obvious. For example, ongoing costs represent the licenses users need to access the system and include additional support, training, or software configuration. Large companies may also require a dedicated employee to manage the system, user access, or change requests. The main challenge with the benefits is that they are difficult to calculate. Therefore, buyers must estimate how the advantages of project management software impact their finances and profitability.

### Implementation of Project Management Software

**How is Project Management Software Implemented?**

Depending on the complexity of the software and the buyer's operations, implementation can be straightforward or complicated. 

**Small businesses:** Small businesses with essential project management needs usually adopt cloud software, which does not require installation. Standard project management software usually provides enough out-of-the-box features for these companies, so there's no need to configure the system or buy additional modules or addons.

**Mid-market**  **companies:** Such companies may require industry-specific features, data migration, and integration with other business software. These require an implementation plan and a dedicated employee in charge of the process. Vendor assistance is also essential, especially for configuration, data migration, and integration. 

**Enterprises:** Enterprises usually take a phased approach to implementation by deploying the software in each location or division at a time. This approach is preferable to deploying the system everywhere at the same time, which can cause significant disruptions and requires substantial resources.

**Who is Responsible for Project Management Software Implementation?**

Buyers should have a project manager in charge of the implementation, who works with a team of subject matter experts, and the vendor and its partners. 

While managers and executives aren't always directly involved, they are responsible for keeping the implementation on track. Any changes are recommended by the project manager and approved or rejected by the managers in charge.

**What Does the Implementation Process Look Like for Project Management Software?**

The implementation process is made of several phases, which may not always apply to all buyers. For instance, a new company does not need data migration services since it has no historical data from previous systems. 

The main phases of a project management software implementation are as follows:

**Data migration:** Migration of data from any data sources used previously by the buyer to manage projects, such as software, spreadsheets, custom solutions, and databases. While keeping historical data is essential for reporting purposes, companies don't need to migrate all the details of past projects such as project plans, GANNT charts, and so on.

**System configuration:** System configuration varies significantly from one company to another and can be a fundamental challenge. Standard project management requires little setup, but managing complex processes may involve advanced customizations and integration with other systems or records such as CRM or ERP.

**User management:** User management defines who does what in the system and assigns them access rights accordingly. An administrator has access to all features, including the user management module. Project managers can add and modify projects. Most employees can only see and complete the tasks assigned to them.

**Testing the software:** Software testing should be performed using a demo database, a copy of the database used for daily operations. Ideally, the demo dataset should include the data from migration and the system and user roles configuration. 

**Training:** User training can be done using online learning tools or in person (recommended for admins and advanced users). It also helps to train a trainer who can help new users with training.  

**Go-live:** Go-live refers to the switch from the old system (or multiple products) to the new project management solutions. Using both the old and new software is not recommended after the go-live, as it will generate confusion, double entries, and loss of productivity.

**Adjustments:** Some adjustments are unavoidable after the implementation. Generally, complex implementation and software require more adjustments after go-live. 

**When Should You Implement Project Management Software?**

It is recommended to avoid implementing project management software during a critical phase of an important project. When buyers use this type of software to manage project costs and budgets, it is preferable to finalize the implementation after the year-end financial closing process. This ensures that accounting transactions related to projects are closed and do not impact the new fiscal year. 

### Project Management Software Trends

**Cloud**

Cloud and mobile technologies are making project management more affordable and easier to use, which dramatically increased adoption in recent years. These technologies also allowed new players to enter the market and provide better and more flexible alternatives to legacy software. Multi-cloud is another trend that is gaining traction in the software market; it refers to partnerships between cloud vendors to deliver tighter integration between their offerings. Better integration can be beneficial for SMB companies with low budgets, but medium to large companies should also consider other options for integration.

**Collaboration**

Collaboration has always been an essential part of project management, but rigid project management software made it difficult. Recent technologies and higher expectations from new generations of users made vendors deliver better collaboration features, either out of the box or through integration with other software. Many vendors provide separate solutions for collaboration as part of their offerings while others only focus on this type of software.

**Functionality**

Extended functionality refers to the tendency to add more features, such as customer management, billing, or accounting, on top of the core offering for project management. Vendors use this strategy to differentiate themselves from competitors. This approach can be beneficial for SMBs who prefer to have project management and other features delivered as a single product. It can also be confusing for medium to large companies because the extended functionality isn’t always robust enough for their needs.

**Manufacturing**

Another trend related to project management software is the need for manufacturing and distribution companies to diversify their activities to increase revenues and provide a better customer experience. Traditionally, only manufacturers of heavy machinery or sophisticated equipment would provide installation and maintenance to customers to avoid costly mistakes. Nowadays, SMB manufacturers are adopting similar strategies but cannot afford to invest in project-based ERP to manage their new activities. Instead, these companies rely on project management or field service software, which are usually separate from their ERP systems.

**Agile project management**

Agile project management is a methodology that focuses on the collaboration between cross-functional teams. As opposed to the traditional waterfall approach, agile is based on frequent inspection of the progress of a project which can trigger corrective actions. This way, issues or challenges can be addressed quickly before they become significant and may jeopardize the success of a project. Agile project management also allows for rapid delivery of high-quality projects. While agile isn’t a new concept, it has been widely adopted recently because of its benefits, especially by IT and software development companies.

**Virtualization**

Virtual project management relies on a virtual team to complete tasks and monitor the effectiveness of a project. Virtual teams refer to employees working remotely across multiple locations. This approach may reduce project costs, but it can also bring challenges such as miscommunication between users from different countries and cultures, or the difficulty of scheduling employees across different time zones.

**Work management**

Work management is a new type of software that combines project management, workflow management, and collaboration process functionality to manage the flow of business data and operations. The main difference between work management and PSA software is that the former does not provide advanced back-office features like accounting. Work management will likely replace project management and back-office tools more and more in the future. Since work management solutions focus on services businesses, this type of software isn’t always a good choice for other industries like manufacturing or logistics.

**Tools**

Most project management features exist as separate tools that can be bought and used independently. Some examples include task management, time tracking, and resource management. Timesheets are another example of project management tools, these are used to monitor employees’ time on various tasks when they aren’t directly involved in project management. For instance, employees that install and maintain hardware don’t need to use project management software and can benefit from using timesheets.