Top 9 Free Invoice Management Software for 2024

Unpaid invoices haunting your dreams? Managing multiple clients and tracking expenses can turn into a nightmare for fast-growing small businesses. You might find yourself spending hours creating client invoices, approving vendor bills, tracking your payments, and managing financial records rather than focusing on the heart of your business.

But rest easy because soon you’ll be able to rest easy with free invoice management software. These gratis platforms simplify the invoice management process, help you keep track of payments, and ensure you get paid on time. 

In this article, we'll explore the nine best free invoice management software options.. They’re all tailored to meet the needs of small businesses and solopreneurs who require steady solutions to handle the growing volume of invoices. We’ll look at their pros and cons and user feedback for every platform. 

How did we select and evaluate the best free invoice management software?

At G2, we rank software solutions using a proprietary algorithm that considers customer satisfaction and market presence according to authentic user reviews. Our market research analysts and writers spend weeks testing solutions against multiple criteria set for a software category. We give you unbiased software evaluations – that's the G2 difference! We don’t accept payment or exchange links for product placements in this list. Please read our G2 Research Scoring Methodology for more details.

9 free invoice management software of 2024

The free invoice management software list below draws on real user reviews from the best invoice management software category page. Please note that within the context of this list, software that requires payment after a free trial is considered free.

To be included in this category, a solution must:

• Import invoices via software or optical character reading (OCR) scanning
• Store invoice files with approval and payment history
• Merge or split invoices as needed
• Match invoices with orders and payments
• Sync with accounting systems for payments
• Track deposits and partial payments
• Assign multiple payments to an invoice or vice versa
• Monitor due dates and late payments for accounts receivable (AR) and accounts payable (AP)

This data was pulled from G2 in 2024. Some reviews may have been edited for clarity. 

1. SAP Concur

SAP Concur’s comprehensive solution simplifies invoice, expense, and travel management. It automates receipt capture, invoice generation, and approvals to save time and minimize errors. You can reconcile purchase orders, invoices, and AP AR with the excellent reporting and analytics it provides. 

You can try the tool for 15 days for free before making a purchase. 

What users like best:

"What is for sure is that there aren't many solutions out there better at travel, expense, and invoice management on the go. SAP Concur is built for it. It simplifies and automates those processes like a pro. I have a capable, know-it-all assistant I can rely on for control, auditing, and management every time."

- SAP Concur Review, Ben K.

What users dislike: 

"It's quite expensive. It needs a lot of cache memory to run, unlikely to run on mobile internet. It’s also hard to integrate other tools. It needs a lot of approvals/back and forth."

- SAP Concur Review, Chandan C.

2. Bill AP/AR

Bill AP/AR is a cloud-based software designed to streamline accounts payable (AP) and AR processes for businesses of all sizes. It makes invoice management easy with automatic generation and email notification for recurring invoices. You can also capture details from your vendor bills, set rules for payment approval, make payments, and automatically add entries to accounting software like QuickBooks or Xero with integrations. 

Bill offers a free trial of its tool for new users to experience the software's features and functionalities firsthand before committing to a paid plan. 

If you are a small business with a significantly growing volume of invoices, payments, or expenses, you can assess if the platform aligns with your business needs with the free trial.

What users like best:

"I've been using Bill as an accountant for 10+ years now. Its OCR technology has helped streamline bill pay processes for many of my clients. The ease of scheduling numerous payments at once has also drastically improved efficiency. Further, electronic payment methods make the recipients we're paying happy as well."

- Bill AP/AR Review, Clark F.

What users dislike:

"The AR system is lacking. We often find glitches in the system that are difficult for us and support to resolve. It feels like the AR system is much less built out and less effort goes into maintaining and improving this system. There was recently a feature improvement that we were excited about, but it created additional problems, so it was two steps forward, one step back."

- Bill AP/AR Review, Samuel D.  

3. Keap

Small businesses use Keap mostly as a customer relationship management (CRM) tool, but it can also facilitate invoice management. Keap helps automate repetitive tasks with both standard and customizable automation workflows to refine operations. 

Keap offers a 14-day free trial for new users. 

What users like best:

"(I like) the ability to gather contact information, automate actions, communicate and invoice clients all from the same application."

- Keap Review, Jim B.

What users dislike:

"Although the chat support is a great feature, the respondents seem to only have a base knowledge of their software. My inquiries generally involve how to find Keap features and I usually have to explain myself multiple times and in various ways before they understand my question. There are some functionality features of Keap that should be improved, such as being able to manually create invoices that include a product and a subscription.

Concerns like these are oftentimes ‘escalated to the development team,’ but I never know if they actually see or ever fix the addressed suggestions."

- Keap Review, Rachel S.

4. Xero

You might know Xero for its cloud-based accounting software, but its invoice management capabilities rank high as well. It manages invoices, bank reconciliation, and bookkeeping, and stays accessible no matter the device. You can also create and send professional invoices with your business logo.

Xero offers a 30-day free trial of its software. 

What users like best:

"Xero allows me to track and manage our cash flows. It is simple to get paid faster with Xero because it makes it easy to send professional invoices to our clients. It is simple to reconcile bank account statements with Xero. I can track, view, and monitor the health and performance of business finance. It is simple to track and manage all our spending with Xero."

- Xero Review, Nceba M. 

What users dislike:

"Xero is limited in its customizability. For instance, there are only two tracking categories that can be added to each invoice. This is troublesome when we need to track our revenue in greater detail according to product category, sales team, project ID, etc."

- Xero Review, Samuel L.

5. Webexpenses

Webexpenses provides expense management software that transforms complex, manual processes into efficient, automated workflows. Its ability to create, submit, and approve expense reports, as well as integration with accounting software, receipt scanning, and mobile apps, make it suitable for managing invoices and other financial operations. It utilizes OCR to capture and process receipt data, reducing manual entry and errors. 

Webexpenses offers a 14-day free trial that includes most of its popular features.

 What users like best:

"The function that identifies scanned receipts and matches them to the transactions by value is so helpful, cuts down a lot of time of trying to manually match the transactions to the receipts."

- Webexpenses Review, Neal R.

What users dislike:

 "I don't like one designated accounts person; with another system we use, we have multiple users, but we can limit their access. With the other system, we have set up a bank feed so we don't have to manually upload the transactions like on Webexpenses. We also have issues with the upload; the file fails quite often and we don't know why. We have spoken to someone at Webexpenses and they didn't know either. I don't like how approvers have to be added to multiple departments; our managing director has had to be added to several to accommodate this. The other system we use also has the option for auditors to check receipts for us. We don't have this option here."

- Webexpenses Review, Tom H.

6. Spendesk

Spendesk’s comprehensive spend management platform helps businesses with their financial operations, including invoice management. It caters to small and emerging businesses, offering a range of functionalities to manage spending more effectively.

What users like best:

"I like the ability to upload receipts directly from a mobile device. Payments are centralized, and it's very easy to use and deploy." 

- Spendesk Review, Lorna C.

What users dislike:

"Our key account manager was not responsive, not helpful, and didn´t solve ANY of our urgent issues.

They told us to use the NetSuite native integration, which was nothing but horrible. Please do not make the mistake of using it. It took us several months to roll back to our old manual way and clean up the mess that the integration created. When our CFO escalated this to Spendesk and made it clear that this is a very urgent matter, it took them over a week to even respond. They were not able to provide a solution. We are terribly frustrated as a finance crew by the way we are not supported and how bad the "native" integration is. The documentation and guidance in the integration process were pretty poor as well."

- Spendesk Review, Jan K.

7. Yooz

Yooz excels at paring down accounts payable processes with features like automated invoice capture, approval workflows, and payment processing. It also supplies you with expense management and solid reporting tools. Users praise the platform for saving time and reducing manual entry errors in invoice processing. 

Yooz offers a 15-day free trial. 

What users like best:

"I love the fact that we get to see what is still in our cue for review. I also like that we get to track what others are doing and be able to nudge them along the review process. This system certainly allows us to process invoices in a more timely and efficient manner."

- Yooz Review, LaTara H.

What users dislike:

"I would have liked to see more intuitive reports on vendors. I have asked for specific reporting and have been given the report quickly, but would like the ability to get valuable reporting at any time. Example: the top 100 vendors by dollar value, not by number of invoices."

- Yooz Review, Jacqueline L. 

8. Pleo

Pleo is designed to prune business spending. With its invoice management tool, you can capture, process, approve, pay, and bookkeep your invoices.

Pleo offers a free plan for up to 3 users that’s suitable for entrepreneurs and small companies.

What users like best:

"Very easy and intuitive, takes the hassle out. Integrates nicely with our systems."

- Pleo Review, Laura H.

What users dislike:

"There are some small, but noticeable bugs with the app, and the user interface could use some improvement to make it a smoother experience for users."

- Pleo Review, Kevin L.

9. HoneyBook

HoneyBook functions primarily as a client management platform designed for freelancers and small businesses in creative industries. While it offers a full suite of tools for managing projects, contracts, and client communication, its invoicing capabilities also impress accounting teams. 

It allows you to create and personalize professional invoices, automate recurring bills, and track payments. 

HoneyBook offers a 7-day free trial to try its features.

What users like best:

"I love how easy it is to use HoneyBook, and how streamlined it is to get a client booked, installments paid, and keep everything organized for each project. It is also so nice automated reminders for payments are sent to my clients, which keeps my business running smoothly.

I use Honeybook with every single client and have watched my revenue grow. The initial setup took a little bit of time to do, but Honeybook has great customer service to help with that. I will never go back to invoicing on my own. It is far too easy and keeps my business looking and feeling professional every step of the way."

- HoneyBook Review, Casey C.

What users dislike:

"Firstly, the pricing could be a deterrent for some, particularly solopreneurs or small businesses with a limited budget. The cost is higher than some competitors. Secondly, HoneyBook's customization options are somewhat limited. It doesn't offer as much flexibility as some might like when it comes to personalizing workflows, templates, and forms. Lastly, while the integrations offered by HoneyBook are useful, the platform could benefit from expanding its range of third-party integrations."

- HoneyBook Review, Marie E.

Comparison of the best free invoice management software

If you feel overwhelmed by the wealth of information about free invoice management software, this comparison table will help you with the most important aspects:

All plans are billed annually.

We hope this list of the best free invoice management software takes you one step closer to finding the right solution!

Frequently asked questions (FAQs) on free invoice management software

Q. What features are typically included in free invoice management software?

A. Most free versions include invoice creation, customizable templates, approval workflow, client management, and basic reporting. Some may also offer limited integrations with accounting or payment systems.

Q. Can I customize my invoices with free invoice management software? 

A. Free tools often offer basic customization options, such as adding a ogo, adjusting colors, and modifying invoice templates. For more advanced customization, a paid version may be necessary.

Q. Is free invoice management software secure? 

A. Reputable free invoice management software providers prioritize security and use encryption to protect data, but do your research and consult user reviews for each tool that interests you.

Q. Does free invoice management platform software track payments? 

A. Basic payment tracking is a common feature in free invoice management software, but advanced elements like automated reminders might be limited. For more comprehensive payment tracking capabilities, consider upgrading to a paid plan.

Q. Is there mobile access with free invoice management software?

A. Many options have mobile apps or responsive websites for on-the-go management. This allows you to handle invoices from your smartphone or tablet for greater flexibility and convenience.

Settled and done

Efficient invoice management makes it possible for businesses to maintain financial and operational health. Thoughtfully assess your needs; consider your invoice volume, customization specs, payment options, and scalability. These tools are free, and with the right one, you'll be rich in time and efficiency. 

Learn how to expedite vendor payments with this free G2 guide on invoice processing. 

Edited by Aisha West