# Best Records Storage Services Providers *By [Gauri Pawsey](https://research.g2.com/insights/author/gauri-pawsey)* Records storage services providers offer offsite physical document and file storage options for businesses. Records storage services providers store records in a climate-controlled environment that protects documents from signs of aging and damage. In addition to the safe environment, providers also organize records in a controlled inventory that helps businesses locate and retrieve specific records with ease. Records storage services providers help businesses unload large amounts of physical documents and files that may be cluttering up their location. Businesses that receive a high volume of physical mail and paperwork also benefit from records storage. In many cases, despite the burden of collecting the records, businesses require to store all the physical documents they create for reference but do not have an immediate need for the documents. Offsite storage ensures the records are safe and easily accessed, when necessary. A typical business will store old patient records, outdated confidential files, or other types of records. Alongside records storage, many businesses might hire a [document scanning services provider](https://www.g2.com/categories/document-scanning-services) to scan the records they are storing. This allows businesses a simpler way to access their stored files without having to visit an offsite records storage facility. In addition, a business may choose to destroy their physical records after a certain amount of time. To do this, a [physical document destruction services providers](https://www.g2.com/categories/physical-document-destruction-services) can be hired to safely shred a high volume of records. To qualify for inclusion in the Records Storage Providers Category, a services provider must: - Safely store physical records in an offsite facility - Allow businesses to retrieve physical records from the offsite facility - Store records in a climate controlled area to ensure longevity - Archive records in an organized, controlled inventory ## Category Overview **Total Products under this Category:** 18 ## Trust & Credibility Stats **Why You Can Trust G2's Software Rankings:** - 30 Analysts and Data Experts - 0+ Authentic Reviews - 18+ Products - Unbiased Rankings G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category. ## Top-Rated Products (Ranked by G2 Score) ### 1. [Ricoh Managed Print Services](https://www.g2.com/products/ricoh-managed-print-services/reviews) Managed Print Services: Optimize your entire output ecosystem. Managed Print Services team works with you to develop the right output/document management strategy and to provide cost-effective managed services. **Average Rating:** 4.7/5.0 **Total Reviews:** 5 **Seller Details:** - **Seller:** [Ricoh USA, Inc. ](https://www.g2.com/sellers/ricoh-usa-inc-3e8b8c28-e69a-45a5-b865-af0808ddc87a) - **Year Founded:** 1962 - **HQ Location:** Exton, Pennsylvania - **Twitter:** @RicohTweets (14,067 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/3316 (18,475 employees on LinkedIn®) - **Ownership:** TYO **Reviewer Demographics:** - **Company Size:** 60% Enterprise, 60% Mid-Market ### 2. [Corodata](https://www.g2.com/products/corodata/reviews) Family-owned and operated since 1948, Corodata is the largest independent records management company in California. We offer secure offsite record storage, shredding, and data protection. Here at Corodata we strive for the highest levels of industry compliance, exceeding the legal mandates. Our services are constantly developing, based upon the highest-quality industry standards, to create complete security & more efficiency for our clients. As a result of using Corodata’s services, your company will be assured to have its vital data in the safest hands. With offices in San Francisco, San Jose, Los Angeles, Orange County, Inland Empire, and San Diego we can be found across California at your convenience. **Average Rating:** 5.0/5.0 **Total Reviews:** 1 **Seller Details:** - **Seller:** [Corodata](https://www.g2.com/sellers/corodata) - **Year Founded:** 1948 - **HQ Location:** Poway, US - **Twitter:** @Corodata (112 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/1730479 (116 employees on LinkedIn®) **Reviewer Demographics:** - **Company Size:** 100% Mid-Market ### 3. [Dwell Record](https://www.g2.com/products/dwell-record/reviews) DwellRecord is a home documentation platform that helps homeowners track capital improvement projects, create room-by-room asset inventories, and manage warranties and maintenance schedules. Users can log renovation costs, attach receipts and photos, and export PDF reports for use with insurance agents or accountants. The platform is designed to help homeowners maintain organized records for insurance claims and home sale documentation. **Average Rating:** 5.0/5.0 **Total Reviews:** 1 **Seller Details:** - **Seller:** [Dwell Record](https://www.g2.com/sellers/dwell-record) - **HQ Location:** N/A - **LinkedIn® Page:** https://www.linkedin.com/company/No-Linkedin-Presence-Added-Intentionally-By-DataOps (1 employees on LinkedIn®) **Reviewer Demographics:** - **Company Size:** 100% Small-Business ### 4. [FileVault, Data Backup & Storage](https://www.g2.com/products/filevault-data-backup-storage/reviews) Filevault is an Off Site Storage & Data Backup facility. They store records for Medical, Law, Banking & Financial, Real Estate, Insurance Agencies and much more. **Average Rating:** 4.0/5.0 **Total Reviews:** 1 **Seller Details:** - **Seller:** [FileVault, Data Backup & Storage](https://www.g2.com/sellers/filevault-data-backup-storage) - **HQ Location:** CHARLOTTE, US - **Twitter:** @FileVaultUSA (3 Twitter followers) - **LinkedIn® Page:** http://www.linkedin.com/company/filevault-llc (4 employees on LinkedIn®) ### 5. [Access Services](https://www.g2.com/products/access-services/reviews) Access Unify™ is a comprehensive information lifecycle management solution designed to seamlessly integrate physical and digital records into a unified, secure, and accessible platform. By consolidating all information assets, Access Unify™ enhances operational efficiency, ensures compliance, and supports organizations in their digital transformation initiatives. Key Features and Functionality: - Unified Information Management: Combines physical and digital records into a single, searchable repository, providing a holistic view of all information assets. - AI-Powered Indexing: Utilizes artificial intelligence to perform box-level and file-level indexing, enhancing document visibility and retrieval efficiency. - On-Demand Scanning: Offers the ability to scan and digitize documents as needed, ensuring timely access to critical information without unnecessary digitization costs. - Compliance Management: Incorporates records retention rules management to help organizations stay compliant with regulations such as HIPAA, GDPR, and CCPA. - Seamless Integration: Integrates with existing document management systems, facilitating a smooth transition and minimizing disruption to current workflows. - Predictable Pricing: Provides a flat-rate monthly subscription model, eliminating variable billing and offering financial predictability. Primary Value and Problem Solved: Access Unify™ addresses the challenges organizations face in managing disparate physical and digital records by providing a centralized, secure, and compliant platform. It streamlines records management processes, reduces the risk of non-compliance, and supports digital transformation efforts, ultimately enhancing productivity and operational efficiency. **Seller Details:** - **Seller:** [Access](https://www.g2.com/sellers/access) - **Year Founded:** 2004 - **HQ Location:** Peabody, Massachusetts, United States - **Twitter:** @AccessToday (1,938 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/access-information-management/ (1,109 employees on LinkedIn®) ### 6. [Blue-Pencil Information Security](https://www.g2.com/products/blue-pencil-information-security/reviews) Blue-Pencil has been in the document security business for over 15 years, serving more than 15,000 organizations including small and medium-sized companies as well as Fortune 500 businesses. We are privately held and put 100% of our profits back into the company. Offering full circle, comprehensive solutions for information security including Paper Shredding Services, Records Management and Document Imaging Solutions. Our dedication to unparalleled customer service, security and innovative solutions has resulted in growth of our company year over year. It is the shared effort, commitment from our people and our support of our customers that have made it possible. We are NAID AAA Certified and Privacy+ Certified. **Seller Details:** - **Seller:** [Blue-Pencil Information Security](https://www.g2.com/sellers/blue-pencil-information-security) - **Year Founded:** 2004 - **HQ Location:** Oakville, CA - **Twitter:** @BluePencil_Info (871 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/blue-pencil-information-security-inc-/ (18 employees on LinkedIn®) ### 7. [Chicago Records Management](https://www.g2.com/products/chicago-records-management/reviews) Chicago Records Management provides secure Document Imaging solutions tailored to your organization's specific and unique objectives. Solutions range from scalable service models including document prep, scanning, and indexing to full turn-key offsite operations with 24/7 digital access. **Seller Details:** - **Seller:** [Chicago Records Management](https://www.g2.com/sellers/chicago-records-management) - **Year Founded:** 1988 - **HQ Location:** Franklin Park, US - **LinkedIn® Page:** http://www.linkedin.com/company/chicago-records-management-inc- (5 employees on LinkedIn®) ### 8. [COR365](https://www.g2.com/products/cor365/reviews) COR365 Information Solutions provides clients with industry-leading solutions that streamline operations, lower costs, and simplify compliance. **Seller Details:** - **Seller:** [COR365](https://www.g2.com/sellers/cor365) - **Twitter:** @COR365 (129 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/vital-records-control-llc (28 employees on LinkedIn®) ### 9. [Cube Records Management](https://www.g2.com/products/cube-records-management/reviews) Documents storage is the core service at Cube Records Management Services. Cube Records Management Services will professionally archive your company irreplaceable documents, and guarantee total privacy and 24/7 access, all managed within a state-of-the-art security system. **Seller Details:** - **Seller:** [Cube Records Management](https://www.g2.com/sellers/cube-records-management) - **Year Founded:** 1998 - **HQ Location:** Uckfield, GB - **LinkedIn® Page:** https://www.linkedin.com/company/uk-cube/ (7 employees on LinkedIn®) ### 10. [DataSafe](https://www.g2.com/products/datasafe/reviews) DataSafe is an industry pioneer and has been a trusted name in Records and Information Management Services for over 70 years **Seller Details:** - **Seller:** [DataSafe](https://www.g2.com/sellers/datasafe) - **Year Founded:** 1988 - **HQ Location:** Memphis, US - **Twitter:** @DataSafeIMS (208 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/vital-records-control-llc (660 employees on LinkedIn®) ### 11. [FileBRIDGE Records](https://www.g2.com/products/filebridge-records/reviews) FileBRIDGE.com is your portal where you can access tools to better manage your records, request service or materials, and generate reports and insights about your collections stored with Access. FileBRIDGE makes your records program easier to manage and govern and gives you full control over all of your records and information stored and protected by Access. FileBRIDGE Records provides complete document control while strengthening compliance and making it easy to implement your retention policies. Leverage various templates in FileBRIDGE Reports to run reports across your inventory. Utilize FileBRIDGE Metrics to gain easy and direct access to valuable data and analytics about the records you maintain with Access, whenever you need it. Key Features: -Search for Records -Add New Records -Request a Pickup -Request Service -Run Reports on Your Information Additional support is available 24/7 for regular and urgent retrievals. Access is the largest privately-held records and information management services provider worldwide, with operations across the United States, Canada, Central and South America. Access provides transformative services, expertise, and technologies to make organizations more efficient and more compliant. Access helps companies manage and activate their critical business information through offsite storage and information governance services, scanning and digital transformation solutions, document management software including CartaHR, CartaDC and CartaDC Essentials, and secure destruction services. For 11 consecutive years, Access has been named to the Inc. 5000, the ranking of fastest-growing private companies in the U.S. **Seller Details:** - **Seller:** [Access](https://www.g2.com/sellers/access) - **Year Founded:** 2004 - **HQ Location:** Peabody, Massachusetts, United States - **Twitter:** @AccessToday (1,938 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/access-information-management/ (1,109 employees on LinkedIn®) ### 12. [Iron Mountain Services](https://www.g2.com/products/iron-mountain-services/reviews) Iron Mountain is a global leader in information management services, offering comprehensive solutions that encompass records management, data backup and recovery, document management, secure shredding, and data centers. With a presence in over 58 countries and serving more than 220,000 customers, Iron Mountain provides secure and compliant services tailored to various industries, including commercial, legal, financial, healthcare, technology, insurance, life sciences, energy, business services, entertainment, and government organizations. Key Features and Functionality: - Records Management: Secure storage and management of physical and digital records, ensuring easy retrieval and compliance with regulatory requirements. - Data Backup and Recovery: Comprehensive solutions for data protection, including cloud data backup, disaster recovery, and cyber recovery services to safeguard critical business information. - Document Management: Digitization and management of documents to streamline workflows, enhance accessibility, and improve operational efficiency. - Secure Shredding: Confidential destruction of sensitive documents and media to prevent unauthorized access and ensure compliance with privacy regulations. - Data Centers: Provision of secure, compliant, and sustainable colocation services with a global network of data centers, supporting various IT infrastructure needs. - Asset Lifecycle Management: End-to-end management of IT assets, including storage, configuration, deployment, device support, and end-of-life disposition, ensuring data security and supporting sustainability goals. Primary Value and Solutions for Users: Iron Mountain addresses the critical need for secure and efficient information management by offering services that protect sensitive data, ensure regulatory compliance, and enhance operational efficiency. By leveraging Iron Mountain's solutions, organizations can mitigate risks associated with data breaches, streamline their information workflows, and focus on their core business activities, confident that their information assets are managed securely and effectively. **Seller Details:** - **Seller:** [Iron Mountain](https://www.g2.com/sellers/iron-mountain) - **Year Founded:** 1951 - **HQ Location:** Boston, Massachusetts - **Twitter:** @IronMountain (9,270 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/3780/ (23,412 employees on LinkedIn®) - **Ownership:** FRA:I5M ### 13. [NRC National](https://www.g2.com/products/nrc-national/reviews) Archive documents for business record retention and manage inventory through our customized web based inventory control systems. **Seller Details:** - **Seller:** [MEYER Fulfillment](https://www.g2.com/sellers/meyer-fulfillment) - **Year Founded:** 1915 - **HQ Location:** Stratford, US - **LinkedIn® Page:** https://www.linkedin.com/company/william-b--meyer-inc- (166 employees on LinkedIn®) ### 14. [Pacific Records](https://www.g2.com/products/pacific-records/reviews) Pacific Records is a full service Document Management facility serving Sacramento, Stockton, Modesto, Fresno, Napa, and Solano counties. They provide records storage, document scanning, and data protection services. **Seller Details:** - **Seller:** [Pacific Records](https://www.g2.com/sellers/pacific-records) - **Year Founded:** 1856 - **HQ Location:** Sacramento, US - **LinkedIn® Page:** https://www.linkedin.com/company/pacific-records-management (17 employees on LinkedIn®) ### 15. [Record Nations](https://www.g2.com/products/record-nations/reviews) Records Nations helps businesses to manage their information more efficiently. Extensive, nationwide network of document management, scanning and storage companies gives use the ability to be a one-stop shop for your record storage and scanning services, no matter where you are in the country. **Seller Details:** - **Seller:** [Record Nations](https://www.g2.com/sellers/record-nations) - **Year Founded:** 1984 - **HQ Location:** Lakewood, US - **Twitter:** @record_nations (2,117 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/record-nations (2 employees on LinkedIn®) ### 16. [Records Management Services](https://www.g2.com/products/records-management-services/reviews) Records Management Services is a division of Best Business Systems, a business forms, printing and promotional product company located in Bowling Green, Kentucky. Established in 1984 by Paul Keith, Best Business Systems was found with a singular goal in mind: create satisfied customers. Providing a quality product was a given. Providing competitive pricing was another given. **Seller Details:** - **Seller:** [Records Management Services](https://www.g2.com/sellers/records-management-services) - **Year Founded:** 1984 - **HQ Location:** Bowling Green, US - **LinkedIn® Page:** https://www.linkedin.com/company/records-management-services (6 employees on LinkedIn®) ### 17. [Store My Goods (Self Storage Services)](https://www.g2.com/products/store-my-goods-self-storage-services/reviews) https://storemygoods.in/ **Seller Details:** - **Seller:** [Store My Goods](https://www.g2.com/sellers/store-my-goods) - **Year Founded:** 2021 - **HQ Location:** Noida, IN - **LinkedIn® Page:** https://www.linkedin.com/company/storemygoods (142 employees on LinkedIn®) ### 18. [Vital Records Control Records Storage](https://www.g2.com/products/vital-records-control-records-storage/reviews) Vital Records Control can securely store and manage paper and electronic records, media, tapes, and other data, and give you access whenever you need it. **Seller Details:** - **Seller:** [Vital Records Control](https://www.g2.com/sellers/vital-records-control) - **Year Founded:** 1988 - **Twitter:** @VitalRecordCtrl (282 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/vital-records-control-llc (577 employees on LinkedIn®) ## Parent Category [Professional Services Providers](https://www.g2.com/categories/professional-services-bd3033f2-37d6-456f-88bb-632ef5fc83f5)