# Best Meeting Room Booking Systems - Page 11 ## How Many Meeting Room Booking Systems Products Does G2 Track? **Total Products under this Category:** 178 ### Category Stats (Aug 2026) - **Average Rating:** 4.47/5 The average rating of products in this category, based on all submitted ratings - **Top Trending Product:** elia (+2.62%) - Among all products in this category, elia recorded the largest rating increase compared to last month _Last updated: August 01, 2026_ ## How Does G2 Rank Meeting Room Booking Systems Products? **Why You Can Trust G2's Software Rankings:** - 30 Analysts and Data Experts - 6,200+ Authentic Reviews - 178+ Products - Unbiased Rankings G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category. ## G2 Grid® for Meeting Room Booking Systems ![G2 Grid® for Meeting Room Booking Systems plotting products by satisfaction and market presence](https://www.g2.com/categories/meeting-room-booking-systems/grids.png?focus%5B%5D=74088&focus%5B%5D=1328419&focus%5B%5D=140024&focus%5B%5D=19120&focus%5B%5D=58525&focus%5B%5D=1183019&focus%5B%5D=167764&focus%5B%5D=152662) Highlighted products: Appspace, Archie, WorkInSync, Skedda, Joan, UnSpot, deskbird, and ServiceNow Workplace Service Delivery. Underlying data: [Grid® JSON](https://www.g2.com/categories/meeting-room-booking-systems/grids.json?focus%5B%5D=appspace&focus%5B%5D=archie-archie&focus%5B%5D=workinsync&focus%5B%5D=skedda&focus%5B%5D=joan&focus%5B%5D=unspot&focus%5B%5D=deskbird&focus%5B%5D=servicenow-workplace-service-delivery) **Sponsored** ### OpenBlue Employee OpenBlue Employee is an intuitive platform combining software and hardware solutions for integrated scheduling solutions that deliver new levels of efficiency and productivity for mobile, virtual, and traditional employees. Designed for flexible, collaborative workplaces, OpenBlue Employee features desk and resource scheduling, interactive floorplans, contactless workflows, visitor management and much more. OpenBlue Employee brings the hybrid workplace to life with intuitive scheduling, real-time views of availability and a variety of integrations to connect employees both in and out of the office with: - Desk & Workspace Scheduling - Microsoft Exchange Integration - Desktop & Mobile Access - Configurable Workflows - Interactive Floorplans for Visual Scheduling - Room & Resource Reservations - Co-worker Search - Catering & Workplace Services - Visitor Management OpenBlue's integrated hardware detects occupancy, enables check-in policies and creates concierge experiences for visitors. Integrated hardware options: - Sensor Integrations for Automatic Check-in - Booking Panels - Digital Signage - Kiosks for Visitor Check-in and Wayfinding [Visit website](https://www.g2.com/external_clickthroughs/record?secure%5Bad_program%5D=ppc&secure%5Bad_slot%5D=category_product_list_llm&secure%5Bcategory_id%5D=1265&secure%5Bchosen_at%5D=2026-08-01T14%3A39%3A07Z&secure%5Bdisplayable_resource_id%5D=1265&secure%5Bdisplayable_resource_type%5D=Category&secure%5Bmedium%5D=sponsored&secure%5Bplacement_reason%5D=page_category&secure%5Bplacement_resource_ids%5D%5B%5D=1265&secure%5Bprioritized%5D=false&secure%5Bproduct_id%5D=162310&secure%5Bresource_id%5D=1265&secure%5Bresource_type%5D=Category&secure%5Bsource_type%5D=category_page&secure%5Bsource_url%5D=https%3A%2F%2Fwww.g2.com%2Fcategories%2Fmeeting-room-booking-systems%3Fpage%3D11&secure%5Btoken%5D=ae6191765d1abab734dab3d9cb81af50a11bf3f7c9d9ea41ba7012824782e64d&secure%5Burl%5D=https%3A%2F%2Fopenblue.johnsoncontrols.com%2Fworkplace-experience-and-productivity%2Femployee%2Froom-scheduling%3Futm_source%3Dg2%26utm_medium%3Dppc%26utm_campaign%3Dmkg-ob-glob-fy26-cptr-paid-dig-ppc-review-site-g2-obe%26utm_term%3Dmeeting-room-booking&secure%5Burl_type%5D=custom_url) ### [Meeting Room Management Software](https://www.g2.com/products/meeting-room-management-software/reviews) TechnoRishi Meeting Room Management Software effectively and easily addresses a number of challenges faced while booking conference rooms, streamlines operations, and improves the utilization of meeting room resources. It also helps create business rules based on various criteria, such as the size, amenities, and location of a room Some of the Features of TechnoRishi Meeting Room Management System are given below - 1 -Hot-desking 2- Booking for Co- Working Space 3-Zero Conflicting Bookings 4- Integration 5- Check-In and Check-Out 6-Approval 7-Confirmation 8-Personalized Welcome #### Who Is the Company Behind Meeting Room Management Software? - **Seller:** [Technorishi Consulting](https://www.g2.com/sellers/technorishi-consulting) - **Year Founded:** 2013 - **HQ Location:** Bangalore, IN - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=10c6dd09b2b9cc01b02acaeba5719a332e5f42683d88318eb3fe50ebddfff832&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Ftechnorishi-consulting-pvt.-ltd.&secure%5Burl_type%5D=linkedin_company_website) 17 employees on LinkedIn® ### [MeetingRule](https://www.g2.com/products/meetingrule/reviews) MeetingRule simply specializes in space booking management at your hybrid workspaces, fully in sync with Google Calendar. For any spaces, from a meeting room or a conference space to a hot desk or a huddle place, with any devices. \*\*NEW\*\* Now, no more monthly bills! Enjoy unlimited devices, calendars, spaces and events with a one-off payment. Lifetime access, endless possibilities forever! ✅ Display realtime availability with synced schedules, make impromptu bookings or adjust booking time directly on devices. ✅ Help eliminate unnecessary meetings through check-ins and make any meetings start on time and finish in time. ✅ Seamlessly collect employee feedback directly on devices when check-ins or online after gatherings, through customizable easy-to-respond checklists. ✅ Manage all the devices, calendars, checklists and space settings in one administrative dashboard. ✅ Manage all the devices, calendars, checklists and space settings in one administrative dashboard. ✅ Lower the billing amount when a connected device is not used, as no one wants to pay for unused meeting rooms or closed spaces. Good-bye, meeting conflicts! 💡 No more double bookings 💡 No more late-start meetings 💡 No more recurring-but-unattended schedules 💡 No more zombie meetings (virtually booked but not in use) 💡 No more unapproved use of spaces Thanks for checking us out, and can't wait to hear your feedback in the comments! #### Who Is the Company Behind MeetingRule? - **Seller:** [MeetingRule](https://www.g2.com/sellers/meetingrule) - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7886df2ed926834e5eb248c77dcfa8e5c815d3ab1f0fe3132ced0dba45868834&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2FNo-Linkedin-Presence-Added-Intentionally-By-DataOps&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® ### [Modo Workplace](https://www.g2.com/products/modo-workplace/reviews) Modo is the only low-code app-building platform specifically designed for the modern workplace and hybrid workforce. Today’s leaders choose our Workplace Experience (WEX) App to deliver unified access to personalized information, resources, and community, creating a seamless, mobile-first office experience. With solutions for employee engagement, bookings, office orchestration, and digital IDs, Modo empowers organizations to enhance productivity and streamline operations. Trusted by global Fortune 1000 brands and over 300 higher education institutions, Modo enables organizations to scale their apps across multiple locations and hundreds of thousands of users, all while ensuring maximum protection of digital content and personal information. Quickly build, deploy, and scale tailored experiences that keep everyone secure, connected, and engaged. Future-proof your organization with Modo. Visit modolabs.com for more information! **Average Rating:** 4.5/5.0 **Total Reviews:** 1 #### Who Is the Company Behind Modo Workplace? - **Seller:** [Modo Labs](https://www.g2.com/sellers/modo-labs) - **Year Founded:** 2010 - **HQ Location:** Boston, Massachusetts, United States - **Twitter:** @modolabs 870 Twitter followers - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=f38a87aaf7d11e626b69bae4719cff71d6fde3863e48ea92efb15286e6171c0f&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fmodo-labs-inc-%2F&secure%5Burl_type%5D=linkedin_company_website) 101 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 100% Large #### What Do G2 Reviewers Say About Modo Workplace? _AI-generated summary from verified user reviews_ ##### Pros - Users praise the **ease of use** of Modo Workplace, appreciating its straightforward UI and simple app development features. - Users love the **intuitive interface** of Modo Workplace, making application development simple and user-friendly. - Users appreciate the **low code development** of Modo Workplace, simplifying app creation for mobile and desktop. - Users love the **no coding requirement** for app development in Modo Workplace, favoring its user-friendly interface. - Users value the **intuitive UI** of Modo Workplace, praising its simplicity and ease of app development. ##### Cons - Users find the **application hosting complex** , though familiarity grows with regular use of Modo Workplace. - Users find the **learning curve challenging** , but gradually adapt to Modo Workplace's interface and features. - Users find the **learning difficulty** of Modo Workplace challenging initially, but it becomes easier with regular use. #### What Are Recent G2 Reviews of Modo Workplace? **["Simplest App Builder Application"](https://www.g2.com/survey_responses/modo-workplace-review-8284774)** **Rating:** 4.5/5.0 stars _— Praveen K._ [Read full review](https://www.g2.com/survey_responses/modo-workplace-review-8284774) ### [m-work Planner](https://www.g2.com/products/m-work-planner/reviews) m-work is a workspace management solution that optimizes coordination between telecommuting and physical offices. Simple to use and integratable with your existing tools, our platform provides real-time visibility of team presence, facilitates workspace booking and generates valuable data for efficient planning. m-work is natively ntegrated with Teams, Outlook, GSuite and all HRIS to save time for every team member. #### Who Is the Company Behind m-work Planner? - **Seller:** [m-work](https://www.g2.com/sellers/m-work) - **Year Founded:** 2021 - **HQ Location:** Paris, FR - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=c99ed676041f8ddb0f0c9c1c43e33ff2ce0ace4deceb5a26f235fe4643c0300f&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fm-work-france&secure%5Burl_type%5D=linkedin_company_website) 9 employees on LinkedIn® ### [Nibol](https://www.g2.com/products/nibol/reviews) Nibol is the easiest solution for flexible work. With Nibol, employees can work from anywhere and book desks, spaces, equipment, and other resources at the office or remote locations. They can also see where colleagues are, plan their work week, invite visitors, and manage personal deliveries at the office. At the same time, Nibol helps manage office capacity and tracks usage analytics. #### Who Is the Company Behind Nibol? - **Seller:** [Nibol](https://www.g2.com/sellers/nibol) - **Year Founded:** 2019 - **HQ Location:** Milan, IT - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=f7f1923776d24a33061a9ff6f0c821f8e18000e65c32008fdb3acfaa7ff31052&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fnibol&secure%5Burl_type%5D=linkedin_company_website) 21 employees on LinkedIn® ### [Pxier Desk Booking System](https://www.g2.com/products/pxier-desk-booking-system/reviews) Learn about what Pxier's Desk Booking System can do for your dynamic workplace. Easily reserve the workspace you need in an instant with Pxier. The Pxier Workspace Reservation System makes it easier for employees to book meeting rooms, conference rooms, desks, and any reservable workplace service from the Client Portal. As an admin, you can manage resources, users, groups, access restrictions, reporting and many more features and activities on the workspace reservation system. #### Who Is the Company Behind Pxier Desk Booking System? - **Seller:** [Pxier](https://www.g2.com/sellers/pxier) - **Year Founded:** 2008 - **HQ Location:** Montreal, CA - **Twitter:** @Pxierweb 1 Twitter followers - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=e209c4f868dc60ae1283345a4399655e82b8da222a31a017a71a597f04fabaf5&secure%5Burl%5D=http%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fpxier-services&secure%5Burl_type%5D=linkedin_company_website) 31 employees on LinkedIn® ### [Reflex Room Display](https://www.g2.com/products/reflex-room-display/reviews) The Reflex Room Booking Display (also: Zaaldisplay) offers a powerful combination: a vibrant LED‑framed touchscreen located outside meeting rooms that instantly shows current availability and upcoming reservations. Thanks to full calendar integration with Microsoft 365 and Google Workspace, users can book, extend, or release rooms directly on the display, or use their familiar Outlook or Google Calendar workflows, without manual duplication or conflicts. Real-time synchronization means changes are centrally managed across platforms. #### Who Is the Company Behind Reflex Room Display? - **Seller:** [Reflex](https://www.g2.com/sellers/reflex-d1e875d9-1ab9-41c0-9288-104753c73688) - **Year Founded:** 2000 - **HQ Location:** Culemborg, NL - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=cad26ea7ed96d36bf8a6c08abfc2efcaf28f9f0fbf94cd6075afc83c1ce50a1a&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Freflex-online%2F&secure%5Burl_type%5D=linkedin_company_website) 9 employees on LinkedIn® ### [Reflex RoomManager](https://www.g2.com/products/reflex-roommanager/reviews) No more frustration or unnecessary confusion! Reflex RoomManager makes room booking and managing meeting rooms a lot easier and more efficient. Reflex RoomManager is a tool for booking and managing meeting rooms. It is possible to integrate RoomManager with your calendar software, such as Outlook, Microsoft 365 or Google Calendar. Bookings can be made anywhere and on any device, via your browser or an app, and are immediately displayed on meeting room displays. #### Who Is the Company Behind Reflex RoomManager? - **Seller:** [Reflex](https://www.g2.com/sellers/reflex-d1e875d9-1ab9-41c0-9288-104753c73688) - **Year Founded:** 2000 - **HQ Location:** Culemborg, NL - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=cad26ea7ed96d36bf8a6c08abfc2efcaf28f9f0fbf94cd6075afc83c1ce50a1a&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Freflex-online%2F&secure%5Burl_type%5D=linkedin_company_website) 9 employees on LinkedIn® ### [RESS](https://www.g2.com/products/ress/reviews) A feature rich facility management software tool created to help manage, events, room, resources, food service, reporting, statistics and much more. #### Who Is the Company Behind RESS? - **Seller:** [Integrated Management Systems](https://www.g2.com/sellers/integrated-management-systems-beeb9515-c129-4956-b75f-c7cc21135783) - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7886df2ed926834e5eb248c77dcfa8e5c815d3ab1f0fe3132ced0dba45868834&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2FNo-Linkedin-Presence-Added-Intentionally-By-DataOps&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® ### [Ricoh Spaces](https://www.g2.com/products/ricoh-spaces/reviews) RICOH Spaces is a cloud-hosted workplace enhancement platform designed to optimise your business with areas such as desk bookings, space bookings, wayfinding, workplace insights and more. #### Who Is the Company Behind Ricoh Spaces? - **Seller:** [Ricoh](https://www.g2.com/sellers/ricoh) - **Year Founded:** 1936 - **HQ Location:** 大田区, JP - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=3e75e341b40309e018488f9a6041356efdc226f165a79700865c60d3914b24ae&secure%5Burl%5D=http%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fricohgroup&secure%5Burl_type%5D=linkedin_company_website) 841 employees on LinkedIn® ### [Rizerv](https://www.g2.com/products/rizerv/reviews) Rizerv is a multifaceted high-efficiency space reservation solution hosted in the cloud. Whether it is for desks, meeting rooms, classrooms or event centers, Rizerv takes the hassle out of the booking process. It helps save time, reduce administration and automate communication. #### Who Is the Company Behind Rizerv? - **Seller:** [ZeetaPro](https://www.g2.com/sellers/zeetapro) - **HQ Location:** Saratoga, US - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=19c2d18e2098868beaec8d5ab91d76a0cc245046ec3882c3e03e5bdc0b7f49de&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2F298905&secure%5Burl_type%5D=linkedin_company_website) 15 employees on LinkedIn® ### [Room Display X](https://www.g2.com/products/room-display-x/reviews) Room Display X is a room booking solution that offers an unprecedented level of user-friendliness and functionality. Experience a truly flexible booking experience where reservations can be made through your calendar system, our mobile app, a web reservation dashboard, or a map view of your office workspaces. With features to reclaim no-show bookings, Room Display X will help you increase the utilization of your meeting rooms. Through our powerful data insights, you can gain a deeper understanding of how your meeting rooms are being used and make informed decisions about workspace usage. Get a complete solution with the GOGET One, which combines professional-grade hardware with a built-in wall mount, Ethernet/PoE, and the Room Display X app. As Room Display X is developed with ephemeral data processing (privacy by design) and robust security protocols, including MFA, SSO, and more, you can be fully confident in the safety and security of your data. Room Display X supports integration with Microsoft 365/Exchange and Google Workspace. #### Who Is the Company Behind Room Display X? - **Seller:** [GoGet](https://www.g2.com/sellers/goget-9fd31d25-e7f4-4279-9e96-ece95785be26) - **Year Founded:** 2012 - **HQ Location:** Göteborg, SE - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=b95a84144865c2fbb4635d340755761a98c875e16df6905388a344e6f93e34c7&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fgoget&secure%5Burl_type%5D=linkedin_company_website) 9 employees on LinkedIn® #### Who Uses This Product? - **Company Size:** 100% Large #### What Do G2 Reviewers Say About Room Display X? _AI-generated summary from verified user reviews_ ##### Pros - Users find Room Display X to provide **exceptional organization management** for meeting rooms and efficient meeting approvals. ### [roomio](https://www.g2.com/products/roomio/reviews) Meeting room booking, desk booking, and self-registration solution for the corporate environment. #### Who Is the Company Behind roomio? - **Seller:** [eSolutions](https://www.g2.com/sellers/esolutions) - **Year Founded:** 2001 - **HQ Location:** Bucharest, RO - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=b4f9798a29526908691797d197b35e00c43e2afb9d82dee23c9259c1ce693a86&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fesolutions&secure%5Burl_type%5D=linkedin_company_website) 90 employees on LinkedIn® ### [Room Reservation System](https://www.g2.com/products/room-reservation-system/reviews) Bitscape room reservation system provides the functionality of premise reservation, resource & equipment management, digital team engagement, f&b ordering & invoicing, and cleaning management. Below are given features that are provided by our system: Advanced digital system Event management system Food & Beverages refreshments Cleaning & Sanitation alert Equipment reservation system Automation Invoicing & Payments Email Integration #### Who Is the Company Behind Room Reservation System? - **Seller:** [Bitscape](https://www.g2.com/sellers/bitscape) - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7886df2ed926834e5eb248c77dcfa8e5c815d3ab1f0fe3132ced0dba45868834&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2FNo-Linkedin-Presence-Added-Intentionally-By-DataOps&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® ### [seatsat](https://www.g2.com/products/seatsat/reviews) Reservations, digital menus and a link-in-bio for independent restaurants. Flat monthly price, no per-cover commission, live the same day. #### Who Is the Company Behind seatsat? - **Seller:** [Seats at](https://www.g2.com/sellers/seats-at) - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7886df2ed926834e5eb248c77dcfa8e5c815d3ab1f0fe3132ced0dba45868834&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2FNo-Linkedin-Presence-Added-Intentionally-By-DataOps&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® - [‹ Prev‹ Prev](/categories/meeting-room-booking-systems?order=g2_score&page=10#product-list) - [1](/categories/meeting-room-booking-systems?order=g2_score#product-list) - [2](/categories/meeting-room-booking-systems?order=g2_score&page=2#product-list) - … - [7](/categories/meeting-room-booking-systems?order=g2_score&page=7#product-list) - [8](/categories/meeting-room-booking-systems?order=g2_score&page=8#product-list) - [9](/categories/meeting-room-booking-systems?order=g2_score&page=9#product-list) - [10](/categories/meeting-room-booking-systems?order=g2_score&page=10#product-list) - 11 - [12](/categories/meeting-room-booking-systems?order=g2_score&page=12#product-list) - [Next ›Next ›](/categories/meeting-room-booking-systems?order=g2_score&page=12#product-list) Spotlight Categories [Knowledge Base Software](https://www.g2.com/categories/knowledge-base-software) [Contract Lifecycle Management (CLM) Software](https://www.g2.com/categories/contract-lifecycle-management-clm) [AI Writing Assistants](https://www.g2.com/categories/ai-writing-assistant) [Video Conferencing Software](https://www.g2.com/categories/video-conferencing) [Zero Trust Networking Software](https://www.g2.com/categories/zero-trust-networking) Similar Categories - [Business Card Scanning](/categories/business-card-scanning) - [Desk Booking](/categories/desk-booking) - [Digital Business Card](/categories/digital-business-card) - [Digital Wayfinding](/categories/digital-wayfinding) - [Emergency Notification](/categories/emergency-notification) - [Hybrid Enablement](/categories/hybrid-enablement) - [Lost and Found](/categories/lost-and-found) - [Other Office](/categories/other-office) - [Phone Verification](/categories/phone-verification) - [Print Management](/categories/print-management) - [Queue Management](/categories/queue-management) - [Room Systems](/categories/room-systems) - [Space Management](/categories/space-management) - [Virtual Mailbox](/categories/virtual-mailbox) - [Visitor Management](/categories/visitor-management) [Browse Meeting Room Booking Systems Themes](/categories/meeting-room-booking-systems/themes) ![Neeraja Prakash](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Neeraja Prakash") NP Researched and written by [Neeraja Prakash](https://research.g2.com/insights/author/neeraja-prakash) Updated October 3, 2024 Meeting room booking systems provide simple tools for reserving conference rooms and other spaces or resources within an office or shared workplace. This software ensures that organizers and attendees have the necessary accommodations for important meetings, and at the same time, office managers maintain an accurate, up-to-date view of how company resources are being utilized. Office managers can program these platforms with user permissions and other restrictions to ensure the appropriate usage of these valuable resources. Meeting room booking systems are primarily used for planning out and inviting others to meetings such as team scrums, sales calls, one-on-ones, and brainstorming sessions. They are also used by members and community managers of [coworking spaces](https://www.g2.com/categories/coworking-spaces) for reserving rooms, desks, designated call areas, and quiet spaces. These tools improve workplace efficiency while preventing double bookings or other situations where meeting spaces and resources are unavailable at critical moments. Certain products in this category provide analytics features to offer insight into shared space usage and help refine room scheduling protocol. Meeting room booking systems commonly integrate with [calendar software](https://www.g2.com/categories/calendar) so meeting organizers and attendees can view or manage meeting details, such as time and location, in relation to their general schedules. These tools also offer integrations with [email software](https://www.g2.com/categories/email), making it easy for organizers to send electronic invites to attendees. These tools often integrate with or share features of [visitor management software](https://www.g2.com/categories/visitor-management) to check in and track information about meeting attendees, particularly those from outside the company. A number of meeting room booking systems provide [digital signage](https://www.g2.com/categories/digital-signage) features to display meeting details outside of conference rooms and allow for streamlined check-in processes. This will usually involve external hardware such as tablets or digital displays, either from a third party or the software vendor themselves. To qualify for inclusion in the Meeting Room Booking Systems category, a product must: - Provide an overview of company conference rooms, along with scheduled meeting times and details - Allow users with the appropriate permissions to book available meeting rooms, modify event details, and invite attendees - Equip administrators, such as office managers, with tools to modify user permissions, room and resource details, and specific meeting information - Sync with organizer and attendee calendar and/or email tools Show More * * * ## How Do You Choose the Right Meeting Room Booking Systems? ### What You Should Know About Meeting Room Booking Systems ### What are Meeting Room Booking Systems? Meeting room booking systems organize and streamline the process of coordinating meetings and reserving physical spaces for those meetings. While the category title may imply that these products only handle conference rooms, many solutions are also capable of booking spaces like desks, larger venues, or physical resources. Meeting room booking software also aims to consolidate all the aspects of organizing meeting spaces. Many products in the space will either integrate with or provide native functionality akin to [visitor management software](https://www.g2.com/categories/visitor-management), [venue management software](https://www.g2.com/categories/venue-management), [digital signage software](https://www.g2.com/categories/digital-signage), and [calendar software](https://www.g2.com/categories/calendar) to offer complete coverage of all the facets of booking physical spaces. Key Benefits of Meeting Room Booking Systems - Streamlines scheduling for meeting participants and booking physical spaces - Formalizes booking items and spaces other than conference rooms - Provides full coverage for all necessary meeting activity via native functionality or integration with relevant software types ### Why Use Meeting Room Booking Systems? A meeting room booking system could be the software solution you didn’t know your business needed. Despite their seemingly straightforward purpose, they come packed with features sure to keep an office organized and on track. **Efficient scheduling —** It is possible for businesses to schedule and plan all the aspects for a meeting without investing in a meeting room booking system, but it almost definitely requires at least two different tools. Meeting room booking systems consolidate all the features any organization would need to effectively plan meetings into a single system. These tools even offer additional functionality that will certainly be helpful in managing a physical office space like providing meeting room displays, wayfinding, and productivity analytics. **Productivity insights —** A meeting room booking system also serves as a dedicated tool for tracking how often and for how long spaces and equipment are used. This gives businesses utilization data to leverage when making decisions regarding office organization and optimization. Businesses wouldn’t have a way to collect this type of data without a dedicated system that has the capability to monitor metrics like no-show meetings and late starts. ### Who Uses Meeting Room Booking Systems? Meeting room booking systems are useful to any type of business that has an office with multiple conference rooms or communal equipment. While administrators establish rules and policies within the software, these tools are intended to be accessible for everyone in a business. [Tool tracking software](https://www.g2.com/categories/tool-tracking) is also capable of tracking barcoded equipment, but often doesn’t provide the same booking functionality offered by meeting room booking systems. Meeting room booking systems are also better for booking stationary equipment like desks or physical whiteboards compared to tool tracking solutions. ### Meeting Room Booking Systems Features At face value, one might think that meeting room booking systems are limited in their functionality. In reality, products in the space are incredibly thorough in the capabilities they make available to businesses. The list below outlines the basic features that meeting room booking systems provide, as well as less common functionalities that are significant enough to list. **Meeting arrangement —** The main feature of meeting room booking systems is meeting coordination. This includes providing schedules for meeting participants and showing available rooms. **Room organization —** To properly manage rooms, users have the ability to name rooms and organize them by the equipment within them, location, and capacity. **Automatic scheduling —** If a meeting is recurring, the software will automatically schedule and book a room to accommodate availability. **Calendar —** Scheduled meetings and their designated conference rooms can be viewed on a company’s or individual’s calendar. These tools will also integrate with outside calendar software for guaranteed visibility across solutions. **Visitor management —** Meeting room booking systems will often provide built-in visitor management capability, including visitor sign-in and meeting scheduling functionality for external participants. **Room signage —** Using the room organization system created by administrators, a meeting room booking system is capable of creating customizable digital signage. **Integrations —** If features for solutions like visitor management or digital signage aren’t provided natively, meeting room booking systems offer integrations with popular solutions for a given software type. #### Additional Meeting Room Booking Systems Features **Analytics and insights —** Meeting room booking systems are capable of tracking data related to the usage of physical spaces and equipment. Insights can include metrics such as utilization, peak usage times, average meeting length, and average attendee count. **Monitoring —** Some solutions notify meeting participants of upcoming meetings or remind participants in meetings of how much longer they have a room booked. Other products require participants to check in to a meeting, and meetings that don’t start are automatically cancelled so the room can be freed up. **Administrative rules —** Some meeting room booking solutions will come with specific administrative controls that allow administrators to approve or deny booking requests, create rules and policies for rooms or items, or give users and rooms specific tags. **Wayfinding —** Some meeting room booking systems can also serve as office maps that show where conference rooms are located and which are currently available. Office maps can be presented via digital signage on TVs and tablets or by accessing the provided application on a desktop or mobile device. ### Software and Services Related to Meeting Room Booking Systems [**Venue management software**](https://www.g2.com/categories/venue-management) **—** Meeting room booking systems and venue management software have some broad overlap in terms of functionality. Both types of solutions allow users to track booked rooms and ensure resources are allocated efficiently without overbooking. However, venue management tools are specifically intended for venue administrators that rent out spaces for parties and events. They provide other features applicable to this use case like billing and invoicing tools and more granular management capabilities for resources like tables, chairs, and onsite staff. In contrast, meeting room booking systems are intended for office spaces and are, for the majority of the time, used for internal use cases. [**Visitor management software**](https://www.g2.com/categories/visitor-management) **—** While dedicated visitor management solutions are popular, the visitor management functionality found in meeting room booking systems can be robust enough for many businesses to opt for the latter instead. Because visitors to a business often warrant an allocated meeting space for their visit, it makes the most sense to have visitor management features paired with a solution that can efficiently book conference spaces as well. Since meeting room booking systems often facilitate visitor management as well, but the reverse is not the case, meeting room booking systems are an excellent option for businesses looking to bundle functionality.