Human Resource Job Description: 5 Free Sample Templates

What does the human resources department do? 

A human resources department is critical in implementing a great work environment, providing training programs, and managing performance. Among the roles and responsibilities of HR are hiring suitable candidates and offering continued support to increase employee retention. Human resources leaders perform these key functions to accomplish common goals and ensure team productivity.

• Plan personnel capacity and team-building activities
• Hire the most suitable candidates for the required job function 
• Collaborate with managers and work on performance management
• Create learning and development plans for the employees 
• Aid in career planning 
• Provide employee rewards to boost morale and inspire the team
• Organize events to increase employee participation and communication cross-functionally 
• Maintain a great work culture 
• Ensure the personal well-being of their employees 
• Fulfill administrative responsibilities 
• Work on reducing employee turnover 
• Share important and relevant information with employees to maintain transparency in operations.
• Collect employee feedback and ensure continuous improvement 
• Maintain the work culture of the organization
• Process payroll 
  

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What does an HR manager do? 

The HR manager fills a generalized role within the human resources department that oversees functions such as interviewing, recruitment, training, and benefits. Depending on the company size, HR managers may lead a team of specialists. Ultimately, they serve as an alliance between the leadership and other employees. 

HR manager job description 

We’re seeking outstanding talent for the HR manager position at [company name]. This role is based out of our [company location] office.

The right candidate has experience overseeing, coordinating, directing, and planning a vision for employee success. The HR manager must handle recruiting, interviewing, and hiring. We need someone who can build a team that drives innovation and success. In addition, the HR manager will act as a link between the leadership team and employees who shape company culture.

HR manager responsibilities: 

• Manage employee concerns
• Identify, qualify, and manage recruits in all company areas
• Develop and maintain job descriptions for all roles
• Arrange for interview scheduling, travel, and accommodations as necessary
• Screen candidates to determine who meets the minimum requirements to move to the next step in the hiring process
• Conduct initial interviews and narrow the number of potential candidates the hiring manager will meet. Set up appointments between the chosen candidates and the hiring manager. 
• Coordinate reference and background checks by verifying employment information and contacting the professional and personal contacts provided by the candidate
• Build and maintain a strong database of information to support the salary and benefit structures of new hires and existing employees
• Participate and guide the company process in selecting and communicating company benefits with the help of benefits support software that attracts and retains employees. Manage the annual renewal processes for medical, dental, and any other annual programs
• Work closely with management on post-meetings follow-ups and next steps
• Stay on top of changing national, state, and local employee legislation and policy enforcement laws
• Work closely with legal or the COO to prepare and negotiate job offers and manage other aspects of HR
• Communicate at all levels within our organization 

HR manager requirements and skills:

• Bachelor’s degree in business administration or similar
• 3-5 years of HR and/or recruiting experience
• Excellent interpersonal and communication skills
• Strong judge of skillset, character, and cultural fit within the firm
• Experience working for a large multinational corporation is a plus
• Ability to build a recruitment strategy and execute it
• Self-motivated and enthusiastic regarding the challenges of a dynamic environment
• Effective negotiation skills
• Familiarity with video interviewing software and recruiting software, as well as recruitment sites

What does a recruiter do? 

Recruiters lead the acquisition of top talent for their company or clients. They source candidates, schedule interviews, facilitate reference checks, and negotiate offers. This employee works closely with hiring managers and the HR department and should possess strong interpersonal skills.

Recruiter job description 

[Company name] is looking to hire a recruiter to lead the acquisition of top talent for our [job location] office. This individual should be an experienced, motivated recruiter who can source and secure new team members for various departments within the company. The ideal candidate is a high-energy, strong communicator with a knack for engaging experienced professionals.

Recruiter responsibilities:

• Source candidates using creative outreach techniques
• Communicate with candidates via email and phone
• Schedule phone screenings and interviews with candidates
• Facilitate offer negotiations and background checks 
• Maintain candidate data and outreach with the help of an application tracking system
• Work closely with hiring managers on headcount planning and process
• Track recruiting data to report and identify areas for improvement
• Assist with other recruiting efforts and projects as necessary

Recruiter requirements and skills:

• Bachelor’s degree in a related discipline
• 3+ years of experience as a recruiter
• Experience with high-volume recruiting and sourcing techniques  
• Experience recruiting for a variety of positions
• Highly motivated, confident, and high-energy
• Strong, engaging communicator with a knack for selling candidates
• Flexible and adaptable to changing priorities
• Organized and can stay on top of numerous candidates with timely follow-up
• Ability to work independently in a dynamic, fast-paced environment
• Ability to work with a variety of personalities at various seniority levels
• Self-starter with a history of pushing for deadline-driven results
• Strong interpersonal skills, business sense, and professionalism to communicate with all levels of management and staff
• Ability to uphold a strict level of confidentiality and discretion

What does an administrative assistant do? 

An administrative assistant assists one or more company leaders to ensure their operations run smoothly and efficiently. This individual schedules and documents meetings, books travel, prepares presentations and slide decks, and ultimately serves as their managers’ main point of contact with those outside the organization.

Administrative assistant job description 

[Company name] is looking to hire an experienced, passionate, and driven administrative assistant to support various directors and VPs. This individual will work closely with leadership and office staff to organize and schedule appointments, plan and document meetings, book travel arrangements, and ultimately support VPs in their day-to-day responsibilities. The ideal candidate is highly organized with impeccable communication skills and the ability to work independently while managing multiple projects.

Administrative assistant responsibilities: 

• Support employees in various director and VP-level roles
• Manage calendars in an organized and efficient manner, including but not limited to scheduling meetings, appointments, employee reviews, leadership off-sites, media interviews, etc.
• Attend meetings and take detailed minutes
• Book travel arrangements according to the organization’s travel policy
• Research and build direct report presentations and slide decks when necessary
• Serve as direct report’s main point of contact to those outside of the organization
• Answer and direct phone calls to the appropriate contact
• Assist in organizing and coordinating company-wide events, leadership off-sites, volunteering opportunities, new hires, anniversary lunches, etc.
• Submit accurate expense reports in a timely manner, adhering to company policy
• Assist in other ad-hoc tasks and projects as requested
• Liaise with other administrative assistants to handle requests and queries from directors and VPs

Administrative assistant requirements and skills:

• High school diploma, BA/BS preferred
• 3-5 years of administrative experience
• Highly organized and able to manage multiple projects at once
• Independent, resourceful, and confident with great problem-solving skills
• Proficient with Microsoft Office; strong computer, technology, and office equipment skills
• Ability to prioritize and take the initiative to accommodate workflow
• Excellent verbal and written communication skills
• Strong interpersonal skills, business sense, and professionalism to communicate with all levels of management and staff; ability to uphold a strict level of confidentiality and discretion
• Ability to work effectively with a range of personality types and seniority levels
• Self-starter with a history of pushing for deadline-driven results

What does an office manager do? 

The office manager will oversee various day-to-day operations to ensure efficiency and maintain office flow. This includes developing office communication protocols, automating administrative processes, managing contracts and vendor relationships, and overseeing office staff. They also delegate basic office tasks like supply management.

Office manager job description 

At [company name], we are hiring an office manager responsible for developing and maintaining office procedures and day-to-day operations. This individual will work closely with the corporate and executive teams to develop intra-office communication processes, automate administrative tasks, manage contracts and vendor coordination, supervise office staff, and more. An ideal candidate is highly organized, with impeccable communication skills and the ability to work independently while managing multiple projects.

Office manager responsibilities:

• Be an active member of the internal culture/operations team; attend team meetings and contribute to initiatives and goals
• Collaborate with HR to maintain and update office policies as needed
• Organize and schedule bi-weekly company-wide meetings from start to finish, including reserving space, preparing slide decks, and arranging videography for remote or absent workers
• Manage relationships and contracts with service providers and landlord; ensure items are properly invoiced and paid on time
• Organization and coordination of company-wide events, leadership offsites, volunteering opportunities, new hires, anniversary lunches, etc.
• Order and stock office supplies, manage contract negotiation with a variety of vendors to ensure cost-efficacy
• Communicate with facility management on any office repairs and maintenance; ensure office cleanliness
• Coordinate with the IT department on all office equipment
• Monitor and maintain employee technology inventory (company laptops, cell phones, etc.)
• Assist in other ad-hoc tasks and projects as requested

Office manager requirements and skills:

• High school diploma, bachelor’s degree preferred
• 3-5 years of relevant experience
• Highly organized and able to manage multiple projects at once
• Independent, resourceful, and confident, with great problem-solving skills
• Proficient with Microsoft Office, strong computer, technology, and office equipment skills
• Ability to prioritize and take the initiative to accommodate workflow
• Excellent verbal and written communication skills
• Strong interpersonal skills, business sense, and professionalism to communicate with all levels of management and staff; ability to uphold a strict level of confidentiality and discretion
• Ability to work effectively with a range of personality types and seniority levels
• Self-starter with a history of pushing for deadline-driven results

What does an HR coordinator do? 

A human resources coordinator works on facilitating HR processes across all business locations. They administer employee health and benefits plans while acting as a coordinator between employees and insurance providers. 

HR coordinator job description 

[Company name] is looking for an experienced HR coordinator with strong problem-solving and decision-making skills to aid in employee relations, payroll, and staff management. The coordinator will facilitate HR functions and ensure effective conflict management and timely scheduling of interview processes. The coordinator is familiar with various HR tools and software to optimize workflow further. 

HR coordinator responsibilities: 

• Improves working conditions by administering employee benefits programs, processing required documents through payroll software and insurance providers, and record-keeping
• Answers employee requests and questions
• Ensures form I-9 completion, verifies form documentation, and maintains I-9 files 
• Works on new employee background checks and investigation requests
• Conducts HR programs and audits of employee benefit programs and payroll
• Assists with exit interviews and processing of employee termination
• Helps with performance review processes as part of the HR function
• Tracks candidates’ status in the human resources information system (HRIS) and shares follow-up letters during the interview and recruitment process 
• Guarantees mapping of HR documents to the correct employees 
• Schedules meetings as requested by the HR director or HR manager 
• Prepares new employee files

HR coordinator requirements and skills:

• Society for Human Resources Management Senior Certified Professional (SHRM-CP) credential preferred
• Excellent verbal and written communication, interpersonal, and customer service skills
• Well-organized
• Proven time-management skills and the ability to meet deadlines 
• A bachelor’s degree in human resources or related field/equivalent experience
• Proficient with the required human resources tools and software platforms 
• A deep understanding of human resource principles, best practices, and procedures

Top 5 HRMS software: 

• Rippling 
• BambooHR
• Paylocity 
• HiBob HRIS
• HROne

*These are the five leading HRMS software solutions from G2’s Fall 2024 Grid® Report.